Efficiency is doing better what is already being done. (Peter F. Drucker)

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We'll move on to a somewhat sensitive issue. THE PRESENT OF THE COMPANY.

In other words, we will move our attention from what was yesterday, the day before yesterday or a month ago, to what is happening NOW in the company's activity.

Before I start, let me tell you a story!

A man receives a fresh BREAD every day, which he ate eagerly. One day for some reason he failed to touch her. The next day he received another loaf of fresh bread. He now had 2 loaves of bread. Which one to eat? He chose to eat the old one from yesterday, because he didn't want to waste it. But the next day the story was repeated. The next few days as well. And because he didn't want to lose anything, he continued to eat 1-day-old bread every day. Or maybe at some point, even 2 days or more.

Does it sound familiar to you? Don't we all suffer the same way when it comes to INFORMATION? Information is the bread of a company. If a company has enough staff to process the past, it means that it has enough staff to process the PRESENT. He just needs to have the courage to jump in now. The unprocessed hole can be easily closed in a few extra hours or on weekends. Or maybe it doesn't really matter. What really matters is to catch the PRESENT. Don't procrastinate. Start dealing with TODAY NOW.

SoftTransport is built for TODAY. Use it at its true value. You will make SAVINGS that will surprise you too. And it will taste different!

The Soft-Transport application is currently oriented on the present. The present inevitably turns into the past. And the whole Present is the one who paints the future!

So we are not allowed to miss the moment now, the moment when we can act.

In this sense, there is a group of tools dedicated to the Present, and which only makes sense if you keep track of them in real-time.

One such tool is the 2 reports (pages) of this Current Truck Situation and Truck Calendar.

Also in the Present category is the Uploads / Downloads / Reservations utility, as well as the Quick Navigation Commands panel window on the Dispatcher Orders page or on the Manager Summary Orders page.

The main page (index.php) in the driver account is also a tool dedicated to NOW.

The Telematic Page is another tool dedicated to the Present. And the list goes on.

The Soft-Transport application also considers the Future, as do the reports on the Expiration of validity or Driver changes.

Obviously, we keep and analyze the Past, through the pages dedicated to statistics of countless kinds or through the pages that warn you about errors. The archive of uploaded electronic documents is also a mirror and a testimony of the past.

Even if you do not enter the transport orders in real-time, the application keeps its usefulness regarding the storage, warning, analysis, statistics of everything that means transport activity.

But using the tools dedicated to the Present makes the work of dispatchers easier and makes it more efficient! In our opinion, it is really worth it!

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Motto:

                          The dispatcher is the heart of a transport company!

The Soft-Transport application aims for the Dispatching Department:

- To make the work of the dispatchers easier.

- The customer to be satisfied, to be informed in time - the customer is in the first place - the record is customer-oriented (on orders).

- Easy management of the present activity.

- Order planning (future).

- Establishing the most economical routes, by using integrated maps, adapted to freight transport (which should be not only route planners, but also to calculate the costs with tolls of the routes offered).

- Quick search of GPS addresses and coordinates (POIs) and saving valuable information for future use.

- Automatic retrieval of information from telematics applications, such as: KM board, Route completed, Current position, Travel speed, etc.

- Easy communication with drivers, their co-optation in recording the important phases of order execution.

- Facilitate the registration, transmission and search of MRLs as soon as possible.

- Electronic archiving of all transport documents, records of their delivery to the customer.

- Facilitating the management of groupings, calculating their profitability, map (route) for groupings, communicating with the customers involved as easy as possible.

- Making the order to subcontractors as easy and fast as possible and keeping them clear, including working with subcontractor drivers to obtain information on the execution of the order.

- providing automatic calculation tools (utilities) for estimating consumption (Utility Liters -KM), KG / AX estimation, instant consultation of the scanned documents of the truck, the validity of documents, its inventory, condition and history of tires, Roadmap in last 10 days (to check compliance with cabotage, Upload / Download / Reservations utility, etc.

 

In short, easier work, more managed trucks and better!

Motto:

The responsibility of a Spedition House is twofold: both to the customer and to the carrier!

The objectives of the Soft-Transport application for shipping companies or for those that combine the activity of the carrier with that of the shipper are:

- Speed, but also accuracy in serving customers, from the moment of contracting them and throughout the order, until the final delivery.

- Correctness and elegance in dealing with customers and in the post-delivery stage, ie during the period of invoicing and collection of the due service.

- Registration, storage and search of contact details of current and former customers, respectively subcontractors.

- Automation of issuing orders or contracts for subcontractors, preparation and filing of transport documents.

- Assisting customers in generating, in their place, but on their behalf, the transport order.

- A correct calculation and efficient control of the main indicators of a shipping company: profit per order, production of km (average KM traveled), profit per subcontractor, profit per commercial dispatcher, profit per customer, net income customer (income without tax road) per KM, net customer income per KM and ton transported, etc.

- Communication as fast and easy as possible with subcontractors, down to the level of their drivers, both from drivers to the forwarding house, and vice versa.

- Monitoring the validity of CMR insurance of subcontractors

- Automated issuance, directly from the software of the Register of Intermediate Orders.

- Assisting subcontractors in preparing invoices by calculating the value of their services (calculation notes) according to the contracts signed with them.

- Tracking the company's finances, the balance of receipts and payments through Customer Schedule, respectively Supplier Schedule (subcontractors).

- Possibility to dispatch trucks of subcontractors as their own trucks, without any distinction.

- Analysis of volumes transported by different states, relationships, loading / unloading locations, by customer groups, etc.

In other words, an integrated tool for professional shippers, useful to them in sales, tracking, completion, calculation, collection, transport settlement, as well as in market analysis and prospecting and promotion.

Motto:

       Means of transport are the first resource of a specialized company!

The objectives of the Soft-Transport application for fleet maintenance:

- Avoidance of fines or compensations in case of expiration of the validity of mandatory documents (ITP, insurance, etc.).

- A clear record of the technical problems at any time, as well as the history of the interventions, revisions and repairs performed.

- Record of types of faults and follow-up and management of warranty cases.

- Accountability and involvement of drivers in reporting technical problems.

- Optimal planning of interventions, ensuring transparency with the Dispatch Office.

- Conduct oil change and overhauls as easily and up-to-date as possible.

- KM statistics traveled by trailers for their timely overhaul.

- Tracking Inventory (inventory items) in the management of trucks and trailers (belts, fire extinguishers, ADR kits, cargo bars, tools and devices, etc.).

- Inventory management with spare parts and consumables in the company's warehouses.

- Maintaining tires in good condition, optimizing the tire stock, tracking warranty cases.

- Monitoring of wear and visual defects of tires.

- Provide for companies that have a RAR Authorized Car Service to a software application adapted to legal requirements, but at the same time easy to use and flexible.

- Monitoring and planning the works, both for third parties and for the own park.

- Profitability analysis of customers, mechanics, etc.

In short, planning and control to keep the main assets of a transport company in the best possible condition!

Motto:

     The cost of diesel represents over 30% of the operating costs in transport!

The objectives of Soft-Transport in terms of fueling and fuel consumption are:

- Clear record of fuel cards.

- Avoid fraud with cloned cards. Rapid identification of fraudulent fuels.

- Obtaining diesel at the lowest prices by applying and verifying the supply policy at the company level.

- Ensuring the transparency of the food policy starting from the manager, to the dispatcher and the driver. Where, when and how much do we fuel?

- Display of approved gas stations on the map.

- Easily set the KM that can be traveled with a certain amount of fuel, and vice versa, easily calculate the number of km that can be performed with a certain number of liters.

- Automatic calculation of average transported tonnage.

- Calculation of standard consumption and actual consumption, for each truck, as well as at the park level.

- FAZ sheet and truck carrier (for any period).

- Comparison of the actual and standard consumption calculated by Soft-Transport with the values ​​provided by the on-board computer (objective achieved for the Mercedes and Scania brands), by integrating with the telematics solutions of the manufacturers: Fleetboard, respectively Scania Fleet Management.

- Calculation of refrigerated aggregate consumption.

- Clear evidence of prices by country, supplier, period.

- Easy verification of fuel bills.

In other words, keeping this cost element under control is very important!

Motto:

    Human Resources - of critical importance in transport!

The main objectives of the Soft-Transport application regarding the Human Resources department are:

- avoidance of fines and damages as a result of the expiry of the mandatory domains of employees in the field of road haulage.

- transparency and automatic communication between the personal department and the dispatcher.

- systematic and easy management of problems with employees - through employee reports.

- quick confrontation with drivers on all relevant aspects: KM traveled, possible problems (fines, accidents, etc.), documents (CMRs), supplies, etc.

- assisting the inspectors personally in drawing up the timesheets, by highlighting in the form of a timesheet the orders in which an employee was involved during a month.

-managing the records of inventory items given for use by employees (eg work equipment, service telephone, etc.).

- an agenda of service phones at the company level.

- an internal messaging, which ensures free communication, without limits and without the possibility to delete messages, in order to increase the responsibility of all those involved.

- as easy as possible records of driver exchanges, in order to ensure flexibility regarding working hours and availability.

In other words, the Personal department should be more involved in Operational, and the Dispatcher should become more Human!

Motto:

   A mistake in billing can cost you thousands of euros!

Regarding this very important sector of the company, Soft-Transport aims to:

- so that not a single order escapes the invoicing process.

- improving the company's image - a correct invoice, with complete information, on time, aesthetics is a plus in front of customers.

- the invoicing layout is customizable, up to the customer level.

- facilitating and increasing the speed and correctness of the billing process - by the tariff.

- to make invoicing flexible: on a single order, on several orders, non-operational (excluding transport orders).

- invoicing to be easy in other currencies, by automatically importing the exchange rate.

- internal or external invoicing, printing the invoice in other languages.

- automatic maturity calculation.

- checking Credit Notes from customers and quickly deciphering the payment statement (Payment Statement) from customers.

- Easily identify missing Credit Notes.

- Easy comparison of KM board, Schedule or KMGPS with KM beneficiary.

- easy comparison of estimated tolls with beneficiary tolls.

- a clear record of customers with creditworthiness problems.

- a database of customer contact persons, including their contact information (e-mail, telephone, etc.).

- easy preparation and record of appeals (in case of customer mistakes)

In other words, an elegant, simple and refined invoicing!

Motto:

   Nothing more complex than the accounting of a transport company!

Our main objective is to ensure a primary accounting integrated into the application, together with other sections of Soft-Transport: dispatching, invoicing, fleet maintenance, car service, subcontractors, food / consumption, stocks.

In this sense the application allows:

- Registration of acquisitions (company expenses).

- Cost (profit) center on each truck.

- Dynamic cost (expenditure) analysis (comparative over several months).

- Registration of payments.

- Automatic preparation of the Schedule for suppliers.

- Inventory Management, Printed Receipts, Vouchers, Transfer Vouchers.

- Evidence of Inventory Objects put into use

- Checking road toll invoices.

- Reconciliation of fuel bills.

- Easily determine slips between months (eg feeds made in April, but billed in May).

- Transparency in the invoicing process, with quick verification of the full invoicing of orders.

- Recording of receipts.

- Automatic preparation of the Customer Schedule.

- Automatic generation of Treasury Registers (Cash and Bank).

- Recording the transfer between the different treasury accounts (which can be defined in unlimited numbers).

- Operation Advancements for settlement and supporting payments of statements, including automatic printing of Payment, Collection and Settlement Provisions.

- Access to the details of the invoicing process, of the situation of handing over the documents to the client, of the credit notes and of the appeals, to the record of the own train / ferry reservations or through clients, to the situation of the service interventions, etc.

In other words, easier life for accountants, doubled by greater security of the company's finances, through multiple and efficient control keys!

Motto:

   Run your business. Don't let the business run you. - Benjamin Franklin

The objectives of the Soft-Transport application in terms of company management are:

- Keeping the management staff permanently connected to the company's activity, especially to the PRESENT.

- Providing easy tools for non-invasive control, without high costs and waste of time, without endangering the day-to-day running of the business.

- To provide statistics that really become a reference, in the analysis and improvement of the client portfolio.

- Keeping costs under control through the most diverse, flexible and comprehensive statistics on everything that means company expenses.

- Any statistics should be provided both at an overall level (centralized) and at a detailed level (to work like a magnifying glass).

- Statistics for assessing the performance of employees, dispatchers, drivers, mechanics and more.

- Quick and easy reorganization of company positions by redefining (restructuring) the application menu for employees.

- Risk management and access to sensitive information should only be in the administration part of the application.

- Warning of operating errors in the dispatching department, supplies, documents (cmr), invoicing, financial, etc.

- Warnings for valid or periodic procedures: oil changes, tires, truck / trailer / employee documents.

- The application should be a tool for faster integration of a new employee.

- The use of the application should be made by all company staff and be a tool to increase employee responsibility.

In other words, the application should be for the manager a faithful secretary, a careful and precise economic analyst, an incorruptible and non-partisan reviewer, a tool of search, calculation and organization worthy of the 21st century.

It is a centralized situation, extremely condensed, of the situation at the moment of generating the transport orders in progress, as they were introduced by the dispatchers.

The displayed orders can be filtered according to several criteria: Customer, Dispatcher, Truck, etc.

The Estimated Time of Arrival (ETA) column can be displayed in many time zones using the ETA filter (expressed in UTC + a number of hours).

The information on the Crt. Trucks Situation page can also be exported to Excel. The exported file is written in English, with several columns to record driving and break times that can be completed by dispatchers, so the file is very useful for transmitting morning situations to customers.

VIDEO

If the Crt. Trucks Situation page in the view version exists in your menu, you can access it directly at  order.report.view.php.

TUTORIAL:

Current Truck Situation - Part 1: https://youtu.be/YGWjyahpuj4

Truck Position and Current Situation - Part 2: https://youtu.be/z2qJlDD2KiQ

Other tutorials regarding the Dispatching section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVqlE8Tn-aR23KJY5AJiKQ9

The automatic transmission of such an email is done from the @ button, next to the command. The email will contain the current point of the order, as it appears recorded in the order (country, postal code, company name, address), as well as the Date and Time (Planned Arrival) at the next point of the order.

This feature is a kind of Current Truck Situation, only for a single vehicle, and it is transmitted automatically, very simple to the customer.

Note that the standard text can be modified or completed before transmission if desired.

TUTORIAL:

https://youtu.be/hzIszkPitDA

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Truck Calendar is a situation of the present, centralized, which includes the transport orders in progress, as they were introduced by the dispatchers, but unfolded, graphically, over a calendar.

Thus, the current day is in the center, marked in yellow.

For both past (left) and future (right) days, the points of Loading, Unloading, Customs / Garage / Other documents, Zero Points are marked on the calendar.

In addition to the points mentioned above, the points of Position or Problem type are also marked, if they represent current points (positions) in the execution of the command.

If a turnkey resource is not engaged in order, it is marked with No Order.

Several symbols with the following meaning also appear in the situation:

Loading

Discharge

Zero-point

Customs / Garage / Other documents

Position

The following symbols also appear for the current day:

- Wait at

- go to

The current position of the truck is marked with a green background.

The situation can be filtered according to several criteria: Customer, Dispatcher, Truck, Truck Type (group) etc. . It can be generated for 3, 7 or 10 days starting from the current day.

There are two forms of process - one Detailed (the default form) and one Simplified (includes only the current day and future days, as well as less information, which can be more easily printed on paper).

VIDEO

If the Truck Calendar page exists in your menu, you can access it directly at truck.calendar.php.

TUTORIAL:

Truck Calendar: https://youtu.be/6BrPjLsrv4E

Other tutorials regarding the Dispatching section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVqlE8Tn-aR23KJY5AJiKQ9

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Command templates are a tool dedicated to dispatchers in order to make their work easier, even by increasing the speed of operation in the software.

What does this tool do? As the name suggests, templates! You are probably already familiar with the idea of templates, the best known to be the payment templates when we use internet banking. In other words, something extremely useful and easy to use.


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Dispatchers always had the problem of remembering or keeping a record of what type of weekend break, weekly rest a driver should take and how long he can drive in a week. It is true that this record is not archived anywhere. The information was no longer relevant, usually on Monday, at the beginning of a new week.

It is now possible for this information to be stored in Soft-Transport during the week. It will also appear in the Current Truck Situation, which is sent to customers every morning.

Updating this information is very easy either directly from the Current Truck Situation or from the Employee List page.

On the Employee List page you will find a button on the Holy Week Break column, a button that will open the next rest recording window, where you also enter the Date and Time at which the Work Week began, and the Number of Mandatory Hours at the Next Weekly Rest after which click on the save button.


This information is displayed only during its validity period, after which the field will be emptied and the information will have to be recorded for the next week.

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In the daily work of the dispatchers, there are frequent problems related to crossing bridges, tunnels or traveling a non-motorized distance by ferry or train. There are always two sensitive points here: one related to the time for which the reservation was made and its observance, and the second related to the financial aspects - the actual cost of the crossing - who bears it.

To cover both sensitive points we have developed for dispatchers the possibility to add a reservation to any type of point (eg you can reserve a crane for loading or unloading), as well as the introduction in the Upload / Unload utility of a new Reservations section.

For the control of the second aspect, the financial one, we developed the Reservations List page, where you can search for reservations according to different criteria and add information related to the invoice.

If the Reservations List page exists in your menu you can access it directly at reservation.list.php 

TUTORIAL:

Lista Rezervari Feribot sau Tren

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This utility, extremely useful for dispatchers in order to execute the orders in time and without syncope, which you find at the top of the program which allows you to view Upcoming Uploads, Downloads and  Future Reservations (not yet reached or not yet completed), in the order of their planning, the first that follows for each order (next step). If you want, there is a table similar to the Departures / Arrivals Table for trains or planes.

In addition, you can view or select (in the case of dispatchers) the order that contains the respective upload / download with a single click.

The utility warns in case of exceeding for Fixed Planning, set by the Variables from the administration account fixed_planned_arrive_date_interval and fixed_planned_arrive_date_expiry, but also for the situations when there is no fixed planning through the Variables from the administration account planned_arrive_date_interval and planned_arrive_date_expiry.

The right side of the table displayed for Uploads and Downloads, displays information about the Next Item.

This utility is accessible, like the others, from any page you are on.

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Although in the future, only the dispatcher who opened the order in SoftTransport can make changes to its details, we still considered it useful to be able to transfer these orders, if necessary, to another dispatcher, as happens when a dispatcher goes on holiday, gets sick, etc. However, the time when an order was transferred, as well as the 2 parties involved, remain saved, to ensure the transparency and traceability of transfers. In our view, this transfer function is accessible only to the manager and / or the head of the column (Control account in the LIGHT version).

If the Order Transfer page exists in your menu, you can access it directly at order.user.list.php.

If the Transfer List page exists in your menu you can access it directly at order.user.transfer.list.php .

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The driver account type uses a simple and friendly interface, adapted for tablets and smartphones through which the driver can view the command in progress (active), transmits information about uploads / downloads in stages, as the order progresses.

Each driver accesses his user account based on a username and password that is set by the administration side.

This information automatically fills in the database, details of the loading / unloading points, such as KM board, KG loaded / unloaded, date and time of start / end, which the dispatcher was called to complete.

The dispatcher is notified by an internal message about this operation performed by the driver, still having the possibility to modify / correct the received information.

All this automated communication is possible where the SoftTransport application runs on the Internet, as is the case with most of our customers. However, in order to work, the driver also needs to have access to the Internet, from his smartphone, tablet or laptop. Which we already see quite often, at more than reasonable prices. The traffic consumption per message is extremely small, of the order of .... 50 kb, so in 1 GB of traffic, allocated, for example, by contract for roaming Internet, no less than 20,000 notifications would enter.

ATTENTION: This development can be applied where the dispatchers are in the PRESENT. The driver will only see the first stage following the execution of the order (first loading and unloading point where the date of arrival and departure is not completed. He will also see the planned date and time for loading / unloading. This is an additional reason (on next to many others) for the dispatcher to rigorously monitor and PLAN the trucks. It will be easier for him with Km on board, date and time of arrival / departure, KG loaded / unloaded will be
complete through the driver's interface. You will have more time available for PLANNING and OPTIMIZATION.

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This feature greatly eases the dispatching, reducing the time spent writing emails to customers announcing that a truck has arrived for loading or unloading, started or finished these operations.

In addition, automation naturally results in greater promptness in transmitting this information to customers, which ultimately means greater vehicle productivity and a greater degree of customer satisfaction.

The automatic transmission will also be functional in the evening or at night, on weekends, when the dispatcher is at home, without him pressing any key.

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How does this automation work?

The driver when from his user account clicks the buttons I have arrived, I have started or I have finished loading or unloading, based on a predefined format, an e-mail with the respective information is automatically sent to the dispatcher who is registered as Customer contact for that order.

The e-mail is sent in Romanian, English or German, depending on the client's language. At the same time, the dispatcher receives the same information through internal messaging, which is also informed about the automatic transmission of e-mail to the customer.

Some observations:

-the customer can Reply to the automatic e-mail, which is directed to his own dispatcher, who follows the order.

-In the automatic email, the contact details of your own dispatcher (as defined in the User List in the administration part) are taken over automatically.

-Event time information is automatically converted to the local time of the country where the upload / download takes place.

-Several new boxes of interest to the customer have been added to the driver's account, such as Freight Details or Free Floor Meters (LDM), which, if completed by the driver, will be automatically sent by e-mail. to the customer.

-This automation is not universal for all customers, you can choose the customers for whom you automate communication.

-Automation is not universal for all execution phases, you can choose to notify only the phase of I have arrived, but not the phase I have started, or only that of I have finished.

-During the testing period of this facility, we found that the drivers received this automation very well.

-Likewise, the customers were very open and satisfied, I would say 100%.

TUTORIAL:

https://youtu.be/-8_cbkrOy34

Automation of CMR loading and transmission in Real-Time is done simultaneously from drivers to dispatchers and customers alike.

Obviously, you can choose the customers for whom you want this feature, as well as the fact if you want the CMR to be sent (as a picture) even after uploading or only at the end of the download.

This facility is also valid for the drivers of the subcontractors, the shipping companies being perhaps the big beneficiaries of this facility, the whole flow of transport documents (CMRs) being done automatically, on the Subcontractor-Customer - Customer Customer chain!

For carriers, it saves time with the management of CMRs, the customer is satisfied with obtaining POD (proof of delivery) in real-time, and for dispatchers eliminates any doubts or ambiguities regarding the goods.

Tutorials:

Notificari Clienti - Setare Transmitere Automata CMR - vers. 22 - 19 Dec 2019

Transmitere CMR la incarcare - vers. 22 - 19 Dec 2019

Transmitere CMR la descarcare (POD) - vers. 22 - 19 Dec 2019

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To upload the image (picture) about CMR from the driver's account, at the 'I have finished loading' and 'i have finished unloading' statuses the blue button 1 appears. This button opens the Add New CMR (Row) window. Press the green button 1, Add New CMR (Row), then in the entered line fill in the series and CMR number, quantity, choose the unit of measurement, kilograms and information about the accompanying documents if any. If the field 16 and 17 is completed on CMR, check the orange button, respectively CMR OK? if the document is correctly drawn up, then Save.

After adding the CMR information, return to the blue button 1. Add CMR, and a green button appears in the previously saved line. Press the green button to the right of the CMR line for which you want to add a picture. From the window that appears, choose The Camera of the device and take a picture of that document and then press the blue Save button. You will receive a confirmation message if the document was successfully uploaded.

At the status of "I have reached Download", access the blue Download CMR button. Check the unloaded batch. Right-click the green file upload button. The CMR Upload window opens on Gdrive, press the Choose Picture button, which opens the location selection window on your phone. Choose The Camera option. Take the picture of the document you want and press OK, then press the blue Upload button. After saving you will also receive a confirmation message with the text The File was successfully uploaded. It remains to Save in the CMR window.

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We are talking here about a group of developments and improvements that ensure an even easier, safer, complete (and cheap) communication between our own dispatchers and drivers. In this regard:

  • The SMS button next to the transport order, not only generates in a window a short, standard (but modifiable) text from the information registered to the order, but you will also find in this window an automatic transmission button on Internal Messaging, with the possibility of simultaneous transmission also on WhatsApp, at the work phone number of the driver engaged in the order. If you want to send the message only through internal messaging, without WhatsApp, uncheck the box before pressing the green Send button.
  • The application for SmartPhone (Android) has been improved, so that starting with version 2, receiving a message on Soft-Transport's Internal Messaging will be accompanied by phone notifications (including audio).
  • The Message Utility (CTRL + 8) allows the transmission of the message simultaneously on WhatsApp. In the transmission window, in the lower right corner you will find that option through the icon. After checking the box, the message to be sent via Internal Messaging will be sent also automatically via WhatsApp
  • The list of messages sent / received on an order by the dispatcher or driver is accessible both from the SMS window and from the pop-up window with the Order Summary. It is located in the lower right corner of the window and appears as a button
  • There is a page called the Message List (user.message.view.php), where each user can see and search for the messages they received or sent through the internal messaging in Soft-Transport.

Whatsapp integrated in Soft-Transport uses phone numbers in international format.

It happens that drivers or even dispatchers have phone numbers from other countries. Because of this, Whatsapp works through Soft-Transport regardless of the country where the work phone number is registered.

Therefore, please enter in the employee file the work phone number in international format, for example, in the format +40740123456 or +390601234567 !!!

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On this page you can see on the Google Maps all the trucks that have installed on them a GPS tracking device from WebEye, SafeFleet or Frotcom, as well as Mercedes, Scania, Renault and Volvo trucks, using the telematics solutions of the Mercedes-Benz manufacturers (FleetBoard ), Scania (Scania Fleet Management) , Renault (Optifleet) and Volvo (Dynafleet).

On the map are differentiated with different icons the status of the trucks (parked with the engine stopped, the truck in motion).

On the right side is the list of trucks taken from the monitoring system, and next to these plate numbers is the link with the ID of the active transport order in which the truck is engaged. If you click on the plate number in the right column, the respective truck will be selected and the map will focus on its position.

Starting with version 24, on the Telematics page, in addition to the trucks engaged in active orders, are also displayed the goods from the planned orders (in advance) that have not yet allocated a resource for execution.

The small icon indicating the goods are orange and the plate number of the planned truck appears on the label. If the order does not even have a planned truck, because no details are yet known about who will execute that order, the name of the client and the order ID  will be displayed on the label.

Several filters have been introduced on the Telematics page. Thus, you can filter the trucks displayed on the map by Dispatcher, Construction Category (Group), Vehicles with or without orders, Client or even Driver. In addition to these filters, an icon has been placed next to each order so you can view the route HERE saved  for that particular order, with all the details of the active order of the respective vehicle.

A selecting box has been added under the filters where up to 6 truck plate numbers can be selected simultaneously. After selecting them, with the help of the green search button, the saved routes for the active orders of the 6 trucks will be displayed simultaneously on the map with different colors. This is useful for planning vehicle exchanges or for choosing the optimal location for driver exchanges.

If the Telematics page exists in your menu, you can access it directly at telematics.map.php .

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The Google Maps has been integrated into the Upload / Download point window, so that you can automatically locate the companies or addresses you enter on the map, with the ability to automatically import missing details from the POI description, including GPS coordinates.

In the dispatcher's account, in the Orders section, it has been integrated the possibility to display on the Google map the points of the respective order, as well as the kilometers between the points. The integrated Google service is free until a maximum of 10 points is displayed simultaneously. If the number of points exceeds 10, the map will display all locations except Position points.

Km calculated by Google Maps can be saved directly in the body of the order, in the Planned Km column.

At the end of the table, after the total km command, the remaining km from the current point to the final destination is also displayed.

To view the current position of the car on the Google Maps, press the orange Telematic button on the bottom left and the map will show you the position of the vehicle in the form of an orange balloon.

TUTORIAL:

Route (Route) Order (Google Maps): https://youtu.be/3HgibOq3NY8

Other tutorials regarding the Dispatching section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVqlE8Tn-aR23KJY5AJiKQ9

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A new section was launched in verse 1.16 on the integration of HERE maps into the application.

These maps offer 2 additional facilities compared to Google Maps, and I would say indispensable for the activity we carry out: truck routes and the calculation of tolls related to a route. From this point of view, the solution we propose is even more precise and cheaper than other solutions of this kind on the market. Not to mention that the price of this option is directly proportional to the number of vehicles you have in operation.

What makes this development an even more powerful tool is that the routes (routes) can be saved in its own database and can be viewed on the interactive map whenever needed, including the order checker or manager. Drivers can also see the map saved by the dispatcher from their driver accounts.

Depending on the volume of data traffic that drivers have available, you can choose to have access to the interactive map or just a still image with the saved route.

On the HERE map, route points can be defined as Stop points (eg Uploads / Unloads) or Non-Stop points (Via points, or Command Position points). Thus, in order to define a VIA point, a maximum magnification of the map is not necessary, because there is a defined when calculating the route, a tolerance of 15 km compared to the No Stop point. This tolerance can be changed from the administration side.

On the HERE Maps page, as well as on the Here map from the dispatchers (on the Order page) the possibility to search for a specific locality by postal code or by the name of the location was introduced. From the top left corner, click on the green "search" icon, which will open your search window. Enter the city name or zip code. You will be shown the search results in the form of a numbered list, and a balloon with the geographical position corresponding to each number in the list will appear on the map.

Other details that may be useful to you:

  • When calculating the route there is the possibility to deactivate the tonnage / size restrictions. This can be useful in the case of Romania, where many of the restrictions on the ground are chaotic and in addition, some of them unjustified, being forgotten by road administrators. This usually makes it difficult to use truck route planners in Romania.
  • In addition to Global Optimization (depending on time (by cost to the driver), distance (by cost to vehicle) and tolls (by cost to tax excluding VAT)) there is also the possibility to calculate the Fastest Route (only depending on time) or Shortest (depending on distance)
  • Directly on the map, with the right click, you can get the address, postal code, coordinates and you can add a marker or search for parking lots, gas stations or other facilities.
  • At dispatchers, on the Here map from the command, in addition to the Update Command Points button, which restores the route points from the command points, the Act button was introduced. Command Points (with EIA), button that does the same thing, but keeps the EIA points defined until that dispatcher moment.
  • At Route Generation, tolls are displayed without VAT and with VAT for each country. Saving them as an estimated cost with the toll is done at the value without VAT. If it is desired that the estimated saving of tolls be made at their VAT value, this can be set by the administration.
  • The Route Generation also displays the total KM and KM taxable for each country. Taxable KM is saved as Estimated Taxable KM when the route is saved by the dispatcher.
  • It is possible to view the map in full screen.
  • When printing a route, we have inserted a selection of the sections to be printed (selective printing).
  • On the Here map from the dispatchers the balloons of the loading / unloading points are numbered
  • A dispatcher filter has been added to the Order Route page
  • On the Here Map page you can move your waypoints up or down with arrows
  • Also on the Here Map page we have introduced some icons for quick setting of parameters for different (standard) machine types.
  • The saved HERE map is also accessible from the Order Summary pop-up window.

TUTORIAL:

Route (Route) command (Here Maps): https://youtu.be/zW7vB9-DO9Y

Other tutorials regarding the Dispatching section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVqlE8Tn-aR23KJY5AJiKQ9

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Starting with version 1.17, the Integration of HERE Maps and GROUPAGE has been introduced. This way you can calculate and save the route (and by default KM plan and tolls) and for groupages.

In the dispatcher account (or Operational in the LIGHT version), next to each command that is part of the group there is the Here map button, with the help of which the group map can be generated.
This button will open a window where you will find all the control points related to the same grouping, arranged (interspersed) chronologically in time, exactly so will the route of the car. Click the Generate Route button, and a route will be calculated for you on the map. At the bottom, under the map, you will be shown in the form of a line the information about the grouping route, planned km and the tolls related to the grouping. This information can be saved with the light blue floppy disk button. With the help of the button - dark blue printer - you can print the generated map, and with the button - orange floppy map - you can save it as a template. When saving, a confirmation window appears, stating that the map has been saved successfully.

The group maps will not be visible on the Order Route page, they will be visible on the Group Summaries page or in the pop-up window that opens the Group Summary.

Information about planned km, estimated tolls, agreed price / planned km appears in tabular form at the bottom of the group summary.


The actual route for the grouping can be viewed starting from the icon - the blue map -, next to the name of the grouping (circuit code), which will open a Printed Saved Route for the grouping page. The printing may contain, depending on your preference tolls, the cost to the driver and / or the vehicle. You can generate the map as a picture or print the route as Pdf.

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Groupage is the transport in the same means of transport of goods from several customers (several transport orders) simultaneously (or at least on a certain piece of road and for a certain period of time).

A Group Summary is a report that includes in its header information about the group name, group date, customers, and all group points (uploads, downloads, etc.) from start to finish.

The report totals the number of km for each vehicle (truck) involved in its execution.

Perhaps the most important indicator of this ratio is total income / km at the group level.

For those who also use the HERE Extraoption (HERE maps) there is the possibility to save a route for the whole group, as well as the estimated cost of tolls. In this case, the program calculates another indicator, even more relevant: (Total Income - Cost of Road Taxes) / KM.

If this page exists in your menu you can access it directly at order.cluster.summary.php .

The Handover document page is mainly used by dispatchers.

It centrally displays information on the delivery of transport documents to customers. These are in particular CMRs, accompanying documents (shipping notices, delivery notes, etc.) and other documents where applicable (journey sheets, pallet sheets, etc.).

Often these documents are left by drivers at the customer's premises or other locations designated by the customer on the route. They can also be sent by post (including courier) or email.

In any case, this field is not dedicated to the date of transmission of the invoice. The evidence of sending the invoices is followed by the financial-accounting department.

Information on the shipment of the invoice can be added, however, but the emphasis is on the delivery of transport documents.

The information entered by the dispatchers is visible to both the invoicer and the secretary, who in turn can enter information on the delivery of transport documents, when applicable.

The manager also has the opportunity to see the situation of handing over the transport documents at the level of the entire company.

There is also on this page the possibility to change the information on the delivery of transport documents to customers, entered for each order. Next to each row in the table, which is a command, a green edit button has been added on the right.

It should be noted that both when registering and changing the information related to the delivery of documents, at the time of saving, the program verifies whether the due date for the customer depends on the date of delivery of documents and if so, the due date of invoices for that order is recalculated depending on the new information introduced. If the invoice maturity is different, then the application asks the user for confirmation for the automatic maturity change.

If the Handover Documents page in the verifier (or dispatcher) version exists in your menu, you can access it directly at order.document.php .

If the Documents Status page (in the Manager version) exists in your menu, you can access it directly at order.document.manager.php .

TUTORIAL:

Situatie Predare Documente de Transport

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The Documents Delivery or Documents Status pages (as it appears in the manager account) are intended for the operation and control of the delivery of transport documents (CMRs and other accompanying documents) to transport customers.

This evidence, not necessarily difficult, as cumbersome and voluminous as possible of documents is facilitated by the use of filters: vehicle, customer, dispatcher, order, handed over or not handed over.

For orders which documents are not delivered, the Delivery Date and the Delivery Location can be recorded in block mode, meaning that it can be used for several orders simultaneously. In fact, in practice, they are sent to the customer in an envelope or the driver leaves the documents to the customer for several orders at once.

The registration of the handover of documents is done using the first column, checking the commands whose documents have been handed over, after which by pressing the button in the upper left corner of the table (clip icon), the recording window Date and Place of Handing over Documents will appear.

If the Handover Documents page in the verifier (or dispatcher) version exists in your menu, you can access it directly at order.document.php.

TUTORIAL:

Situatie Predare Documente de Transport

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The electronic archive of transport documents is a module / facility designed to scan course documents (roadmap, CMRs, statements), save them, as well as search, access / view them through GDrive, a service offered free of charge by Google (up to 15 GB, then you can buy from Google 100 GB for $ 2 per month) and integrated into Soft-Transport.

This service brings a lot of advantages. Checking documents, checking the order as a whole, searching for documents, sending them by email become much easier.

Here are more Soft-Transport facilities related to:

A. Archiving of transport documents (MRLs, freight notices, pallet sheets, etc.).

  • Automatic retrieval from the driver and automatic upload to the order book of pictures with CMRs and other transport documents.
  • Automatic transmission of transport documents to the customer.
  • Structuring and managing the archive of transport documents both at the order level and at batch level (CMR)
  • Access and view transport documents from the order pop-up window, from anywhere in the application there is a reference to it (order id).
  • The Find Documents page, where you can view documents uploaded to G-Drive in a specific directory (folder), for example in the directory named the order ID.
  • Order Document Archive Verification page, for quick and extensive verification of the electronic document archive for orders.

B. Uploading and consulting scanned documents for (auto) vehicle (coupon, identity card, pollution class, etc.), employees (certificate, CI, etc.) and partners (license, insurance, etc.)

         To load (attach) scanned documents of a vehicle, go to the Truck List page (in the verifier version - truck.verify.list.php), where next to each vehicle you will find the dark blue button Upload Documents. This button opens the file upload window on Gdrive. Click the Document button, select the file you want to upload from your computer, then press the blue upload button
      The file name will be the same as the name under which the file was saved on your computer, but if you want, it can be renamed at upload time.

     The procedure for loading (attaching) documents for trailers is similar.

     These documents can be consulted from the truck or trailer file (the file is opened by clicking on the registration number on any page where the user is), or directly from Gdrive. To access GDrive, select Documents from the menu, Search Documents page. In the text box, enter the name of the map, (for truck example: truck_131, where No. 131 is the car ID in the database) and enter Search.

 Employee documents can be uploaded from the Employee List page, and Partner documents can be uploaded from the Partner List page (in the verifier version), the procedure being similar.

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The Soft-Transport application has implemented an INVOICING section, where the possibility to prepare (issue) invoices for transport has been introduced. The Billing page is organized in tabular form and includes on the lines the transport orders, including the following advantages:

- the preparation of the invoice is much faster and much more correct because many of the explanations of the invoice are pre-filled automatically: transport period, truck number, trailer registration number, start / end locations, order / contract number, etc.

- the exchange rate of the BNR is taken over automatically so that when you draw up invoices in foreign currency, the equivalent in lei is calculated automatically.

- the maturity calculation is done automatically, depending on the information contained in the database for the respective client, the program knowing how to calculate the maturity according to several variants: a number x days from the invoice date, the date of delivery of documents, the current month.

There is the possibility to customize the invoices according to your needs and preferences, modifying the billing layout (s) in the administration part of the application. This way you can:

- insert Logo, Header, Custom Basement to your invoice.

- you can choose which details of the order to be automatically included in the invoice, depending on the customer, the nature of the transport, etc.

- you can choose what information you, as a supplier, and customers have on your invoice.

- you can set certain standard texts to appear on the invoice, for example: “VAT on receipt”, or “The invoice was sent by e-mail”, or “Thank you for choosing us”, etc. *

The date of the invoice can be chosen to be in the past, some companies preferring to pass as the date of the invoice the date of unloading, and not the date of the actual preparation of the invoice.

The program offers you the next free number in the invoice series, leaving you at the same time the possibility (even helping you) to choose an unused number from the previous ones.

When choosing the available invoice numbers, clicking on a number automatically picks it up in the invoice line. The biller will be very happy with this little artifice, which allows him to navigate between windows without noting or memorizing the bill number he has chosen. This is especially useful if the date of the invoice does not coincide with the date of its preparation.

The program gives you the possibility to draw up an invoice for a single order, or an invoice for several orders simultaneously, without losing any of the automation offered.

The program gives you the opportunity to prepare invoices for other services and products, other than transportation. For example sale of cars, various goods, penalties, etc.

The VAT rate may change from the administration side of the application in one second.

It is recommended that billing be done by someone other than the Dispatcher. However, there is a possibility for the dispatcher to draw up invoices, in which case he is limited to the orders he has managed. In other words, if the Billing page is used by a Dispatcher (in the Standard version) or an Operational account (in the Light version), the accessible orders will be only those that the user entered. This is especially useful for companies where dispatchers are the ones who bill their own orders. In this way, their access to sensitive information, which is not in their area of ​​interest, was limited.

If the Billing page exists in your menu, you can access it directly at order.invoice.php . 

Within the Invoicing page, the invoices for the performed transport are drawn up (closed orders) and the credit notes sent by the customers are registered (if applicable for the respective order). The invoicing page is organized in tables form and includes on the lines all the transport orders registered in the program.

There is the possibility to customize the invoice layout according to your needs and preferences, up to the customer level.

The preparation of the invoice is much faster and much more correct because many of the explanations of the invoice are pre-filled automatically: transport period, truck number, trailer registration number, start / end locations, order / contract number, etc.

The NBR exchange rate is automatically taken over and when the invoice is drawn up in foreign currency, the equivalent in lei is calculated automatically. The maturity calculation is also done automatically, depending on the information contained in the Partners database for the respective client, the program knowing how to calculate the maturity according to several variants.

At Invoicing, it is possible to automatically take over the amounts registered in the Agreed Price or Tariff. This is especially useful when talking about Multiple Invoicing.

On the Invoicing page, you'll be able to easily identify orders that are / aren't invoiced, that have / don't have Credit Notes. For each order in the table, comparative information is displayed regarding the agreed price, total invoiced value or calculated value by the customer (beneficiary).

Also in this page you can enter the information regarding the estimated cost with the tolls and Km paid by the beneficiary.

The most powerful tool of this page remains, however, in our opinion, the tariff, which is a smart model for the calculation formula of the tariff, in the case of more sophisticated transport contracts.

If the Invoicing page exists in your menu, you can access it directly at order.invoice.php . 

TUTORIAL:

Invoicing Page: https://youtu.be/fcf1NdjaRu0

Other tutorials related to the Invoicing section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnuiRq3mELygl8l_zuwa6T

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Why can't SoftTransport make sure invoices get DIRECTLY into the accounting program?

At first glance, this seems like a problem. Even so, why can't they send customer invoices directly into the accounting program?

1. Because SoftTransport is not an accounting program and does not aim to become one. Why? Because monthly, if not daily, or if not several times a day should be adapted so as to comply with the new regulations of the Ministry of Finance. It would mean selling the program maybe 10 times more expensive.


2. On the other hand, there are very good, cheap and up-to-date programs on the market for your company's accountant to find out about the changes that the Ministry of Finance is preparing.


3. The operation of re-entering the invoices in the accounting program does not mean "doubling" the work. It can take over 10 minutes, if not more, to draw up an invoice, calculate the correct value of the transport service and check the documentation. Reintroducing the date, number, customer and total amounts of this invoice into the accounting program take about 20 seconds!


4. At the time of drawing up the invoice, no details are yet known about how to send it to the customer. When an invoice is entered in the accounting program you can check once again the correctness of the data (date of preparation, customer, due date, order of magnitude of the amount - if it is in common sense), and very importantly, if that invoice was transmitted to the customer and reached the destination. After all, an invoice will be paid only after it reaches its destination!


5. In other words, it is a GREAT ADVANTAGE to introduce another pair of eyes in the invoicing process, thus avoiding that a trivial mistake of the invoicer (maybe an extra figure to an amount) to reach directly in the Balance Sheet and from there to VAT or income tax return.


However, if desired, on the Invoice List page you will find an Excel Export button, through which invoices can be exported from Soft-Transport and then imported into the accounting program.

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In the Invoice List section you have access to a record of Invoices issued to customers and Credit Notes issued by them. The table in this list can be exported to Excel using the button in the upper right corner of the page.

This page is extremely useful for accountants, for checking with the accounting program, for searching and viewing invoices.

The actual invoicing of transport orders is done from another page, Invoicing, which contains several tools needed for this complex process, including access to the tariff.

The Invoices List exists in two options, one in which Simple Invoices can be issued outside the transport orders (non-operational) and another variant, only with viewing rights.

If the Invoice List page (in the view version) exists in your menu, you can access it directly at invoice.view.php . 

TUTORIAL:

https://youtu.be/GT0Svrtt8aw

Other tutorials related to the Billing section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnuiRq3mELygl8l_zuwa6T

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The program gives you the opportunity to prepare invoices for other services and products, other than transportation. For example: sale of cars, various goods, penalties, etc. To do this, go to the Invoice List (invoice.php) section of the Invoice menu, where you click on the blue button in the upper right corner of the page. An invoice window for other services will open, where you fill in the invoice information. After that, click on the green button after which the actual invoice will open. Fill in the text about Product and Unit Price. If there are multiple products, you can add multiple rows by clicking the green Add New Row button. All fields in the invoice are editable. To finish, click the blue Save and Print button

A Credit Note is actually a document that certifies the customer's self-invoicing. It is quite common with Western customers, especially when it comes to providing transportation services under a contract. Customers make payments based on these credit notes, regardless of the invoice prepared by the transport provider.

A Credit Note can be registered on the Invoicing page, as well as your own invoice for that order. The evidence of credit notes is very useful in the case of deciphering the collection documents from customers or in the process of challenging them.

They can also be found on the Invoice List page.

If the Invoice List page (Manager version) exists in your menu, you can access it directly at invoice.view.php 

TUTORIAL:

Introduction Credit Notes: https://youtu.be/FqK9x8lLb8c

Other tutorials related to the Billing section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnuiRq3mELygl8l_zuwa6T

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The Appeals page is a section for registering, tracking and recording Appeals that occur during the performance of transport contracts.

If the transport price is not set flat, but according to a contractual agreement, based on a calculation formula based on planned KM, tolls and other parameters, it happens (unfortunately frequently) that the amount calculated by the customer to not the right one. In this case, it is necessary to formulate an appeal and obtain the correct value of the transport service.

If the Appeals page (in the View version) exists in your menu, you can access it directly at appeal.view.php .

TUTORIAL:

https://youtu.be/vhOxIXArEF0

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Invoices and receipts situation, represents the actual schedule, displays for each invoice, the receipts made as well as the balance left unpaid. There are also extremely useful filters on this page such as: Invoice number, Customer, Order ID, Dispatcher.

In addition, the situation can be printed or exported to Excel.

If the Receipts page exists in your menu, you can access it directly at income.list.php .

If the Invoices and Receipts Statement page exists in your menu, you can access it directly at invoice.income.list.php .

This page, called Fiscal value, contains total invoices prepared, by customers and in dynamics, ie for several months in parallel. It is useful for the accounting department for a quick confrontation between billing and financial accounting. It is also very useful for management to compare several months for the same customer, as well as to estimate the share of a particular customer within the same calendar month.

With the filters on the page you can select the display mode, display only in the invoiced currency, or converted into RON equivalent (this is useful for the accounting department for checks), with or without VAT, transport invoices or simple, by compartments , Client Country, Client Type (Occasional / Contractual), Bonus Level. and so on

The page also has an excel export button. The report can be printed using the print button.

If the Turnover Statistics page exists in your menu you can access it directly at client.invoice.month.php 

TUTORIAL:

https://youtu.be/sxxXeWzQ_2s

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This page is a report (statistics) on transport orders received from the customer and executed by your company directly (with your own vehicles) or indirectly (through subcontractors).

The page is endowed with a lot of filters, which allow searching by several criteria. Among the most special ones we mention: Start Country, Destination Country, With / Without ADR, 1 (one) driver or 2 (two) drivers, by compartments,

The report also calculates some very useful indicators, such as total KM traveled (by the board), total deployment (KM traveled empty) total KM Plan, total KM according to GPS, total KM beneficiary, number of execution days, number of stationary days between orders, number of uploads / downloads, average KM between 2 stops, average KM at 30 days, average km / order, Number of virtual trucks, number of FTL or PTL trips, calculated according to the customer's definition for FTL, average tonnage (in KG), etc.

Orders are displayed in tabular form, allowing export to Excel.

If the Route Statistics page exists in your menu you can access it directly at order.statistics.emptykm.php .

TUTORIAL:

https://youtu.be/WnWZ5PuMEM4

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This page focuses on displaying and totaling Kilometers (KM) Beneficiary (accepted by the customer) compared to your own planned KM and Km actually traveled according to the mileage on board. The page also compares KM GPS, KM Empty, KM Estimated Taxpayers and Beneficiary, as well as Estimated Route Fee Cost versus Beneficiary.

For orders that have registered claims to customers, an icon (black triangle) appears in the KM Dif column, a column that represents the difference between Beneficiary Kilometers and Planned Kilometers.

If the KM Orders Statistics page exists in your menu, you can access it directly at order.statistics.km.php .

TUTORIAL:

https://youtu.be/plkmBRBHuVc

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The Monthly Statistics section is an important statistic, necessary for any manager to make decisions regarding customers. The statistic displays the values ​​of several indicators relevant to the client, simultaneously over several months, thus obtaining a dynamic analysis of the client.

This statistic is indispensable in the preparation for negotiations, as well as in the analysis and optimization of the client portfolio.

Among the most relevant indicators we mention: Average Km / 30 days, Average KM between 2 stops, Average KM / empty, the Average number of uploads / orders per order, Total KM (board, planned, beneficiary), Total Revenue, Estimated Cost Taxes of road, Gross income / KM, Net income (without tolls) / km, KG Means transported, Income without tolls / (km * ton transported), Gross income / Km Beneficiary.

From the total orders of each month, you can see how many are invoiced, to make sure that the displayed indicators are the final ones. There are several graphical representations for the most relevant indicators.

If the Monthly Statistics page exists in your menu you can access it directly at order.statistics.month.php . 

TUTORIAL:

https://youtu.be/OTYKfehJoIw

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The Route Sheet is a report in the Transportation Statistics section and is probably one of the most popular and used reports, along with the Extended Driver Report, when confronting the driver.

It largely respects the structure of a classic Route Sheet, making the most of the advantages of the soft-transport application. Thus, at the end of this report you will find extremely useful indicators such as: total km traveled, KM GPS and planned, total liters fed, actual consumption and standard consumption.

In addition, the roadmap can be generated from fuel to fuel, or for the whole month or just on a single order, depending on what you want. To do this, simply select the Date or KM board start and the Date or KM board end of the sheet from the filters.

The Route Sheet Page - Print version - is selective. Revenue information will only be printed for users who have access to the Monthly Statistics page.

If the Route Sheet page exists in your menu you can access it directly at truck.logbook.php .

The roadmap can also be printed on the Resources Itinerary page.

Tutorial:

Resource Itinerary - Part 1 - https://www.youtube.com/watch?v=-cfAQWFMkX8

Roadmap - Resource Itinerary - part 2: https://www.youtube.com/watch?v=PW3x2dPAgfU

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The Itinerary Resources page generates for a certain period the roadmaps in which the driver, trailer or employee is involved, with a total of KM traveled.

The resource roadmap can be generated as a PDF file in Romanian or English, the columns that will compose it can be selected by the user.

These roadmaps can be a successful replacement for those Driver Reports that some customers are accustomed to asking drivers for and that need to be handed over to the customer.

Using this page you will relieve the driver of completing these reports with a pen.

Moreover, for drivers who use the application, it can be decided that even the Driver's Roadmap will be printed from the office, and the driver will sign it when he comes home.

On the route, the driver has access in his own menu to a Roadmap section, which automatically generates an electronic roadmap, in PDF format.

The Itinerary Resources also includes columns with Total Uploads / Downloads, Number of ADR Races, and Average KM at 30 days.

If the Itinerary Resources page exists in your menu, you can access it directly at resource.logbook.php .

TUTORIALS:

Resource Itinerary - Part 1 - https://www.youtube.com/watch?v=-cfAQWFMkX8

Roadmap - Resource Itinerary - part 2: https://www.youtube.com/watch?v=PW3x2dPAgfU

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Represents a group of statistics that contain, extracted from the database, several activity volume indicators, separately on each dispatcher and then separately on each customer.

In other words, the SoftTransport tool, being in the category of Intelligence Technology :), is able to say some things about the dispatchers who use it, to evaluate their activity, the degree of tracking of trucks, the efficiency of their use, both individually and collective (at the level of the transport department). In other words, give a qualificative to the dispatchers. In fact, it is not really a qualificative, it is a SCOR, which is based on a series of measurements, relevant indicators, which are then combined into a formula that provides the maximum significance that such an approach can give.

Why did we call it SCOR? Because in absolute value it may not say anything, but it is extremely useful when we want to appreciate as objectively as possible the activity of one dispatcher compared to another.

It can be a useful tool if you want to give proportional bonuses to everyone's performance. The value of a point in the score can be given by the company's management.

Currently, the statistics (pages) that make up this group of statistics are: SoftTransport Statistics, Soft Dispatcher Statistics, Extended Dispatcher Report, Dispatcher Indicators v2, Dispatcher POI Statistics, Driver POI Statistics, Soft Client Statistics.

If the SoftTransport Statistics page exists in your account, you can access it directly at statistics.php .

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Fleet Statistics is a group of Statistics, in which the query is made starting from the truck, the emphasis, if you want, is on the truck.

Obviously there are filters for the trailer, driver, customer, date, making this group of statistics an extremely powerful tool for those who have in mind the fleet.

Currently, the statistics (pages) that make up this group of statistics are: Truck Turnover, Truck Turnover Centralizer, Truck Unfolder.

Unlike Car Park Statistics, other statistics grouped under the generic name of Transport Statistics and which include Turnover Transport, Route Statistics, Monthly Statistics, etc., emphasize the transport order. The focus, if you will, falls in this case on business, on customers.

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In the dispatch ORDER page, in case the truck assigned to fulfill the order received from the customer belongs to a subcontractor, a yellow button is activated, next to point 0, to generate the order to that subcontractor. If the subcontractor's truck intervenes in the customer command on the route, based on a Resource Open point, the c-button gives subcontractor generation next to this point.

ATTENTION: The order generated to the subcontractor will include ALL loading / unloading points in ALL ACTIVE commands (open, engaged) in which the subcontractor's truck appears.

This allows you to create a subcontractor order for several customer orders simultaneously (in group mode), or even a subcontractor order for only part of a customer order (if we have close - open resource).

After pressing the yellow button, a window opens where the price of the transport agreed with the subcontractor and possibly Particular Remarks must be entered.

The order opens first as a draft, only after pressing the Save button, it becomes final, being considered issued and you will find it on the Subcontractor Orders page. Following the issuance of certain details (loading / unloading location, etc.) in the customer order, they become unchangeable, precisely so that there are no discrepancies between the details of the customer order and those of the subcontractor order. If it is necessary to make changes then the subcontractor command is canceled first, after which the changes are made, and logically it would be to restore the order to the subcontractor. The redone order will have another number, but the remarks can be recorded Replace the order with no ....

This c / contract can be printed according to your own style, established based on a layout in the administration part. Several different models can be made if desired. Once a contract has been drawn up, it becomes visible on the Subcontractors Orders page (contract.list.php), which we suggest you add to your Invoice and / or Accountant and Manager account.

For security reasons, the Subcontractor Order cannot be deleted from the Dispatcher Orders page, but only from the Subcontractor Orders page. In fact, it cannot be deleted, only canceled, also for safety reasons. Orders for subcontractors will bear a number and a date automatically assigned by the application, as well, for safety reasons.

In the Subcontractors Orders page, you can search according to several criteria, you can add the invoices issued by the subcontractors, in a word you can keep under control everything that means the back-office (record) with the subcontractors.

There is also an additional page, which displays the subcontractors' invoices in the form of a Subcontractors Invoices List (creditnote.view.php), which is also useful in controlling subcontractors.

Also related to subcontractors, we also created the Subcontractor Turnover page (order.statistics.subcontractor. Php), which displays the orders of customers in whose execution a subcontractor was involved.

If the Subcontractor Orders page exists in your menu, you can access it directly at contract.list.php .

TUTORIAL:

https://youtu.be/_X97k8gA2cs

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Subcontractor Turnover Page is a page that displays customer orders in the execution of which a subcontractor was involved. It offers a centralized situation in tabular form regarding the transport activity from a certain period of time, offering the possibility to filter according to countless criteria: Subcontractor, Customer, Dispatcher, Truck, Trailer, Employee, Start Country, Destination Country, Period, etc. .

It is useful, among other things, to check if there are customer orders executed by subcontractors for which a subcontractor order has not been issued in the application.

Also, by pressing the print button you will obtain the Register of Intermediate Orders, a mandatory document for a shipping company.

If the Subcontractor Turnover page exists in your menu, you can access it directly at order.order.statistics.subcontractor.php .

TUTORIAL:

https://youtu.be/VhSU_UNY5qA

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This development allows transport companies through subcontractors to generate Credit Notes for them for one or more Transport Orders issued. We have defined these Credit Notes in the Soft-Transport vocabulary: Calculation Notes.

The advantage of such a Calculation Note is very high. It includes in a single document the summary of the subcontractor's performance, the value of this service, the planned date of payment, etc. Based on it, the subcontractor will issue its own invoice, without delays or calculation errors.

This Calculation Note can be configured as part of the administration, it automatically takes over much of the information in the order. Layouts for Calculation Notes (similar to those for invoices) are customizable, down to the subcontractor level.

For situations where the calculation method for the subcontractor's tariff is more complex, an Excel spreadsheet called TARIFFER can be used. The calculation notes can automatically take over if desired, the price of the transport as it appears in the order (agreed price) or as it results from the calculation performed by the Tariffer.

If the Subcontractor Orders page exists in your menu, you can access it directly at contract.list.php .

TUTORIAL:

https://youtu.be/_X97k8gA2cs

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This page is organized in tabular form, starting from the customer order (one line at a time), then displaying information on the costs with subcontractors, possible costs with train, ferry, etc. reservations, obtaining some very important indicators and namely: Net Tariff Client / Km Planned, Net Tariff Subcontractor / Km Planned, Profit from Subcontractor (in EUR).

Obviously the calculations are complex, the parameters used becoming visible if the Minimum Details filter selects All Details.

We used the same page for situations where both a truck of a subcontractor and its own truck are involved in the execution of a customer order, or even in situations where orders are executed exclusively by our own trucks.

It is quite widespread in practice and the concept of PRAG TARIFF for its own trucks. This concept somehow treats its own trucks as if they were third-party trucks and analyzes their profitability based on the ratio to a Minimum Tariff per km.

What we have developed in Soft-Transport is this Minimum Tariff in 2 variants: Tariff/km which includes tolls and Minimum Tariff/km without tolls (recommended). This Minimum Tariff is entered in the administration part of the application, under the Tariff Threshold section. It should be mentioned that the history of this tariff is kept, and the calculations will use the minimum tariff corresponding to the order period.

Related to this concept the Profit Center / C-give page calculates Net Income Truck Own / Km Planned and EURO Over Threshold.

Note that there are 2 other pages: Customer Profit Center and Subcontractor Profit Center derived from the Profit / Order Center page.

If the Profit Center / Order page exists in your menu, you can access it directly at order.profit.statistics.php .

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You don't have to do anything special to open accounts for subcontractor drivers. Opening such an account is the same as for your own drivers.

To create a drivers account, use the administration / admin area, where you access the User List section. Click the button at the top right of the page, which will open the New User registration window. In the first field of the window, select the driver user level. In the second field, enter an e-mail address with which the user will be logged in (the e-mail doesn't need not be real,). The user's passwords will be entered in the third and fourth fields (the box turns green only if both are completed and identical). Enter the name and surname of the user and his telephone number, and in the Employee field select the name of the respective driver (previously he was registered in the Employees List, in the Employer field being passed the respective subcontractor). To complete press Save.

Once the newly created account is active, the subcontractor driver can use the account like any other driver of yours!

It should be noted, however, that access to data of the subcontractor's driver, as well as of his own driver, is limited to the information strictly necessary for the performance of his duties.

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Starting with version 1.17, the Integration of HERE maps for SUBCONTRACTORS was also introduced. This way you can calculate and save the route (and by default KM plan and tolls) and for subcontracting orders.

This way you can calculate and save the route (and by default KM plan and tolls) and for subcontracting orders.


On the Subcontractor Orders page, all the transport orders that have been issued to the subcontractors appear, and next to each order, on the right side, with the help of the button - orange map - you can generate a map for that order. The button will open a window where the points in the transport order will be taken as they were saved, then click on the orange Route Generation button. The route thus generated can be modified / configured by adding intermediate points, and at the end it can be saved with the help of the button - light blue diskette - Save Km Contract.

The map can also be printed with the help of the button - dark blue printer - or be saved as a template with the help of the button - orange disk.

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Truck Validity Page allows us to get a list of documents of vehicles that are about to expire. This situation can be printed in the format of a list or unfolded on a calendar.

There are several filters that allow us to search depending on the type of document / authorization (ITP, Tachograph, RCA, Helmet, Compliant Copy, Leasing, Warranty, Europlack, etc.), the vehicle group and the time interval (in the future) for which we want to view the expiration date.

The expiration date is recorded in the Trucks database, and it can be changed by the responsible person, usually the Head of the Column.

It should be noted that there is also a page dedicated exclusively to changing the validity of trucks, without access to other fields, information from the Trucks database, namely Truck Validity Update (truck.date.list.php).

If the Truck Validity page exists in your menu you can access it directly at expiry.truck.list.php.

TUTORIAL:

Expiration Reports (Validity) Documents: https://youtu.be/29bNpYMf6Tk

Validity and Truck and Validity Documents Update: https://youtu.be/IlwwMrc4mio

 

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Trailer Validity Documents page allows us to get a list of documents of vehicles (trailers) that are about to expire. This situation can be printed in the format of a list or unfolded on a calendar.

There are several filters that allow us to search by type of document / authorization (ITP, RCA, Casco, Leasing, Warranty, Sanitary Authorization, etc.), and the time interval (in the future) for which we want to view the date on which expires.

The expiration date is recorded in the Trailers database, and it can be modified by the responsible person, usually the Head of the Column.

It should be mentioned that there is also a page dedicated exclusively to changing the validity of trailers, without access to other fields, information from the Trailer database, namely Trailer Validity Update (trailer.date.list.php).

 

If the Trailer Validity Validation page exists in your menu you can access it directly at  expiry.trailer.list.php.

TUTORIAL:

Expiration Reports (Validity) Documents: https://youtu.be/29bNpYMf6Tk

Validity and Truck and Validity Documents Update: https://youtu.be/IlwwMrc4mio

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The Employee Documents Validity page allows us to obtain a list of employee documents that are about to expire. This situation can be printed in the format of a list or unfolded on a calendar.

There are several filters that allow us to search by document type, employee function and time frame (in the future) for which we want to view the expiration date.

The expiration date is recorded in the Employees database, and it can be changed by the responsible person, usually, the Personnel Inspector, on the Employees List with the verifier rights page.

If the Employee Documents Validity page exists in your menu, you can access it directly at expiry.employee.list.php.

TUTORIAL:

Expiration Reports (Validity) Documents: https://youtu.be/29bNpYMf6Tk

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The Document Validities pop-up warning window can be customized from the administration area (from the Validity Alert section) in the sense that you can add or remove categories of documents from the warning process and set for each one with what time interval is requested before the warning appears.

TUTORIAL:

Validity Expiration Notifications (Pop-up Window): https://youtu.be/3mGlBY_-h14

We've provided the ability to define new document validity types, which you can customize as a name and range at which you want to be notified through the warning pop-up window.

We have provided a number of 4 such fields for trucks, 4 for trailers and 4 for drivers.

These values will also be visible in the file of the truck, trailer, and driver.

To set these new validity types, access the application administration account.

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In the fuel checker account, the Fuel Check page (fuel.verify.php) there is a possibility to add a check mark when checking a fuel to indicate that this fuel was made in compliance with the company's fuel policy ( regarding the card used, full or not, the gas station approved or not). This check mark will also appear on the Extended Driver Report, next to the respective driver's power supplies.

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The Gas Stations page is designed to give you the opportunity to create / consult a database of gas stations that your company agrees with.

Authorized gas stations may be introduced / modified by a specific person in your company who is authorized to do so. They can then be consulted, including by viewing on the map by dispatchers and drivers.

You can do this by checking the box at the beginning of the row for the gas station (s) you want to view, and with the icon to the left of the table header display the exact location of the selected gas stations on a map.

You can search (filter) gas stations by country, city, card type, approved or not, etc., comments, etc.

If the Gasoline page (in the view version) exists in your menu, you can access it directly at fuel.station.list.php .

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IN THE DRIVER ACCOUNTS, accessible from smartphones and tablets, with internet connection (either wi-fi or roaming internet included in the mobile phone subscription) there is the possibility to enter the power supplies made on the route. The information sent by drivers is automatically recorded in the database and is visible and editable from the dispatcher's account. The dispatcher is also notified of the power supply to the driver.

In addition, the driver can view the approved Gas Stations, name, address, contact details, as established by the manager or the supply verifier as appropriate.

TUTORIAL:

Gas Stations Agreed in the Driver type account: https://youtu.be/b2w4fSAF-Wc

 

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This page is dedicated to recording / viewing the feeds performed by the company's drivers. Information on a supply: no. registration, quantity, value at the pump, location, fuel card used - are sent by drivers, dispatchers or fuel tester, by SMS, by statement, or online (by using the driver account of the application).

The Refueling List page exists in 3 variants:

1. for those introducing supplies (eg dispatchers),

2. for the Fuel Checker (which adds information on the actual cost of fuel - excluding VAT and Discounts, as well as compliance with the refueling policy)

3. for the Manager, who has access to all information and indicators, without having any rights to change.

If the Refueling Supply List Manager page exists in your menu, you can access it directly at fuel.summary.manager.php .

TUTORIAL:

Search the Refueling List: https://youtu.be/hV0i5NWITI8

Other tutorials related to the Refueling section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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In Soft-Transport, for the first time, the supplies are introduced and checked, in order to eliminate from the start the fraudulent supplies and to notice deviations from the company's supply policy.

The supplies, once entered, upon receipt of the invoice from the card provider, all that needs to be done is for them to be checked. This, in fact, must be done on the Refueling Check page. For checked supplies, enter the information on the refueling invoice number and date. To make it easier to identify supplies, we recommend that you filter by Card Type, Truck, and Period. Supplies for which the Date and Number of the Invoice have been completed change to the (considered) Invoiced state.

The Power Invoices page gives you a centralized record of registered supplies, totaled on registered power bills. Thus, for each supply invoice, the total liters (quantity) of fuel of the invoiced supplies are calculated, the total value at the pump, the total effective cost (pump price minus discounts). The program also displays the date of the first supply, respectively the date of the last supply on the invoice.

Moreover, the page can be filtered by taking into account either the Invoice Date or the Refueling Date in a certain period, given that often they do not even coincide as a calendar month.

Invoiced supplies are routed automatically, totaled on invoices, on the Purchases and Payments Statements page (supplier schedule).

Please note that supplies are also routed automatically to the Cost / Truck Center, so they do not need to be entered separately in this section.

If the Refueling Invoices page exists in your menu, you can access it directly at fuel.invoice.php

TUTORIAL:

Refueling Invoice Introduction: https://youtu.be/ZeGsSF1ddS8

Page (statistics) Refueling Invoices: https://youtu.be/B3oxtB-hZzs

Other tutorials related to the Refueling section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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FAZ, short for the Daily Activity Sheet, is an established term between carriers, meaning the calculation of the normal fuel consumption and its comparison with the actual diesel consumption of the truck.

If the calculation of actual consumption is based on the volume (quantity) of fuel supplied and KM traveled, the normal fuel consumption takes into account only the average tonnage of the journey, based on the empty consumption and the per tonne supplement established for that vehicle (based on truck data).

If the FAZ Sheet page exists in your menu you can access it directly at faz.php . 

TUTORIAL:

FAZ Sheet and Reading Board Consumption Calculator Board (CAN): https://youtu.be/cOQnKJl3L4U

Other tutorials related to the Power section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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The FAZ Sheet (Daily Activity Sheet) page provides you with information on the standard consumption and actual diesel consumption of each truck. This page is accessible from the Fueling Manager and Verifier (Standard version) or Control (Light version) accounts.

To view a FAZ Sheet in the Manager account, go to the Fueling/ FAX Sheet section and select No. Truck and the time interval for which you want to draw up the FAZ file.

The FAZ sheet will show you for each refueling made: KM from the previous refueling, the amount of diesel fueled between the two refills, the actual consumption, the average transported tonnage and the standard consumption of the truck, as well as the difference between the actual and standard consumption.

On the FAZ Sheet page, in addition to the indicators calculated by Soft-Transport (Effective Consumption, Normated Consumption, Average Tonnage Transported, etc.), based on information about supplies, km on board, weight loaded / unloaded, entered by application users (dispatchers) , the values ​​taken from the on-board computer (through the portal of the manufacturers Mercedes-Benz and Scania) with reference to KM on-board at the time of refueling, tank percentage, liters consumed.

The page was also provided with a filter with which the FAZ Sheet can be generated in the reduced version, containing only the information from Soft-Transport, or it can be generated together with the information from the manufacturer, for a possible comparison between them.

The indicators that are displayed and / or calculated based on the information of the manufacturers are: Km Board, Km traveled from the previous full, the amount of fuel consumed between two fulls and the actual consumption CAN.

In addition, the last column of the table also shows the level of fuel expressed as a percentage that was in the tank at the time of refueling recorded in the software (if it is not 100%, it may mean that refueling was not full or the time - date and time - at which the power supply is recorded in the program does not coincide with the actual moment of power supply in the field).

On the FAZ Sheet page there is also a button at the end of the line for viewing Details of average tonnage calculation and actual and standard consumption.
If the FAZ Sheet page exists in your menu, you can access it directly at faz.php .

TUTORIAL:

Phase and Reading Board Consumption Calculator Board (CAN): https://youtu.be/cOQnKJl3L4U

Other tutorials related to the Power section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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On this page called FAZ Centralizer, you can view at park level the results of the FAZ Sheet for all trucks, for a certain period with the Differences in liters between standard and actual consumption. We also added totals to KM and Liters fueled and global indicators for actual and standard consumption for the entire fleet.

If the FAZ Centralizer page exists in your menu, you can access it directly at faz.summary.php .

TUTORIAL:

https://youtu.be/daGocFaM00w

Other tutorials related to the Fueling section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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On the FAZ Sheet page, in addition to the indicators calculated by Soft-Transport (Effective Consumption, Normal Consumption, Average Tonnage Transported, etc.), based on information about refueling, km on board, weight loaded / unloaded, entered by application users (dispatchers), there were also added the values ​​taken from the on-board computer (via the manufacturer's portal) with reference to the on-board KM at the time of refueling, tank percentage, liters consumed.

The page was also provided with a filter with which the FAZ Sheet can be generated in the reduced version, containing only the information from Soft-Transport, or it can be generated together with the information from the manufacturer, for a possible comparison between them.

The indicators that are displayed and / or calculated based on the information of the manufacturers are: Km Board, Km traveled from the previous full, the amount of fuel consumed between two fulls and the actual consumption CAN.

In addition, the last column of the table also shows the level of fuel expressed as a percentage that was in the tank at the time of refueling recorded in the software (if it is not 100%, it may mean that refueling was not full or the time - date and time - at which the power supply is recorded in the program does not coincide with the actual moment of power supply in the field).

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The Frig-Trailer Consumption page provides you with information on the total operating hours and the actual consumption of the refrigerated trailer unit per operating hour.

Select The trailer number and time interval for which you want to prepare the fuel consumption calculation sheet (diesel).

If the Frig-Trailer​ Consumption page exists in your menu you can access it directly at trailer.fuel.list.php .

TUTORIAL:

https://youtu.be/LRuPVo_lr-U

Other tutorials related to the Power section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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This page centrally displays the fuel consumption (diesel) for all the refrigerated trailers in the own park or of the customers, coming in addition to the page Frig Trailer Consumption.

If the Frig Consumption Centralizer page exists in your menu, you can access it directly at trailer.faz.summary.php .

TUTORIAL:

https://youtu.be/FvzxCzOGjdU

Other tutorials related to the Power section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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The Fueling Statistics per Clients and Countries (fuel.statistics.country.php), is a food statistics page, a centralizer of them on customers and by country. This page shows for each customer how much fuel was supplied and in which countries these refills were made, in a certain period.

It is a very useful page when I want to analyze the profitability of a customer, given the differences in diesel prices between EU countries.

If the Customer and Country Supply Statistics page exist in your menu you can access it directly at fuel.statistics.country.php .

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The Truck Fueling Centralizer page is useful, among other things, for preparing situations for excise duty recovery.

a is provided with multiple filters, including the Country filter. On each row in the table are totaled the refuelings made by that truck, as well as KM run (after board) in the same period.

If the Truck Fueling Centralizer page exists in your menu, you can access it directly at fuel.summary.truck.php .

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Estimation of Fuel Consumption Utility, accessible from the utility menu or with the CTRL + 2 hotkey combination, is useful for estimating where the best location would be to power a truck (where and when to refuel on the command path).

Thus, by selecting the vehicle, the tank capacity, empty consumption and supplement per tonne are automatically filled in. Enter the transported weight. By changing the value in the KM box, the amount of fuel required to cover that number of KMs appears instantly in the Liters box and, reversed, changing the number of liters automatically shows the number of KM that can be covered with that amount of fuel.

TUTORIAL:

Utility Estimation and Automatic Reading Tank Level: https://youtu.be/898MAzqMXis

Other tutorials related to the Power section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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In the Technical Reports section, the information on technical problems related to vehicles is centralized, always having a saved record on the reports on the technical condition of trucks and trailers, made either by drivers or by mechanics or by any user of the software.

If the Technical Reports page (simple version) exists in your menu, you can access it directly at problem.report.list.php.

If the Technical Reports page (in the Verifier version) exists in your menu, you can access it directly at problem.report.verify.php . 

Next to the name of the Technical Reports page in the Verifier version, a number is displayed in the menu that represents the number of active technical reports from the last 2 days.

TUTORIAL:

Technical Report Registration: https://youtu.be/Vrv2AwRnaGU

Technical Report Utility: https://youtu.be/ELbGhLIt6NM

Search and Filter Technical Reports: https://youtu.be/qYiMW8fbd9o

Registration of the Technical Report in the Driver type account (1): https://youtu.be/raDZLEdq_4w

Registration of Multiple Technical Report in the Driver type account (2): https://youtu.be/qe_YOxHCLFI

 

 

Other tutorials related to Car Park Maintenance can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHUCPoPDbX-qAdw4Fg33a-Ez

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On this page you will be able to query both the overhaul and oil change situation for your fleet (using the first filter in the upper left corner).

The oil changes, respectively the revisions are registered in the Technical Reports section. Based on this information and the last KM (mileage) recorded in the transport orders for each truck, the page displays km runned from the last overhaul / last oil change, elapsed time, and the difference in km until the next necessary oil change.

The periodicity (in KM) with which the oil must be changed is recorded in the truck file (Truck List). Also here is recorded the number of KM in advance with which the oil change should be warned.

The oil changes that already had to be performed appear in red, and the ones that are to be performed will appear in yellow.

This statistic, extremely important, is an additional reason to record orders (and KM board) as close as possible to the present moment.

If the Maintenance Situations page exists in your menu, you can access it directly at maintenance.truck.list.php .

TUTORIALS:

Oil Change Status: https://youtu.be/xk66nPOTwzI

Situation Reviews: https://youtu.be/JmCynek8dOc

Other tutorials related to Car Park Maintenance can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHUCPoPDbX-qAdw4Fg33a-Ez

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It is another useful section in managing the technical problems of the fleet.

In other words, solving Technical Reports is the main focus. When, where, at what cost, in or out of warranty these issues have been solved.

It is a section independent of that of Estates, useful equally to those who have their own service or to those who do not. It is equally useful in the event that the repair takes place on its own (in garage or on the road) or in any other service.

This section consists of the Service Interventions page that can be operated by the column head, manager, or another person designated by the manager.

The Technical Reports page contains a filter related to the State of Intervention (unscheduled, planned, in progress, completed). Next to each sheet there is a button detailing the intervention or interventions in which it was tried to solve the problem.

At a certain service intervention, several reports (problems) can be treated, just as with a certain problem (report) you can end up in the service 2, 3 times without finding a solution.

On the service interventions page, warnings also may appear in the form of a red triangle, which means that not all the reports added were solved by that intervention.

These interventions can also be recorded in advance, which means planning to solve the problems reported by the technical reports.

The planned interventions are also visible on the Truck Calendar, for dispatchers. A new line with the planned intervention appears below the line with the activity of the respective truck. It has a key French icon, which shows the date and time planned for the intervention, the country, the town and the name of the company where the service will be done and the description of the work. After the completion date is filled in the intervention window (the intervention will be completed), the intervention will no longer be visible on the Truck Calendar page.

There are 2 pages for this section:

Service Interventions (service.problem.list.php)

and Service Interventions in the View version (service.problem.view.php).

Do you feel that you have not enough control so far over how the interventions in the service were carried out or how they were settled, the use of guarantees to their full potential?

Then this section should make everything much more transparent and easier to follow.

If the Service Interventions page exists in your menu, you can access it directly at service.problem.list.php .

TUTORIALS:

Service Interventions - Planning: https://youtu.be/pyhDQhRqghY

Completion of Service Intervention: https://youtu.be/Z-e-y--8FvI

Evidence of Interventions versus Warranties: https://youtu.be/HlDwJN6WlI0

Search and Filter Service Interventions: https://youtu.be/0n-OOZ0q6ME

Other tutorials related to Car Park Maintenance can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHUCPoPDbX-qAdw4Fg33a-Ez

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This section is dedicated to transport companies that operate a service workshop for their own trucks and / or for third parties.

It allows the generation of orders, the completion of work estimates and the issuance of invoices for completed estimates when applicable. It is a complex section that takes into account the requirements of an authorized service as well as accounting standards while remaining extremely user-friendly, flexible, being a real support throughout the entire repair process for service staff.

This section is interconnected with the Inventory Management section, respectively purchase registration, consumption vouchers, stock records from the part dedicated to freight transport, but not to be confused with them.

In the same way, the Service Invoices part is connected with the Transport Invoices part, without the two mixing.

There are several pages that build this section:

  • Service purchases
  • Service Output Registration
  • Currency Service
  • Check Devise Service
  • Currency Billing Situation
  • Service Invoice List
  • Foreign exchange warnings

These pages are built on different levels of users, so that the control chain in a service can be respected. Thus, we have the possibility to have a different menu and rights for the Works Manager, Manager or Verifier (the person in charge of the quality of the works).

FLEXIBILITY:

There is the possibility, and we warmly recommend you to use it, to customize the orders, quotes and invoices issued to service customers according to your needs and preferences, modifying the model / models of invoices from the administration part of the application.

The program allows you to prepare a service invoice for a single estimate, or a service invoice for several estimates simultaneously.

BENEFITS:

  • The preparation of the estimate is much faster and much more correct, because it is completed as the registration of purchases (receipts) of parts or consumption of parts in stock, and not vice versa: consumption vouchers are generated as a result of closing the estimate.
  • Likewise, the labor can be recorded as it is performed, or even more, it can be recorded (planned) in advance following that at the time of execution to complete the mechanic and the time consumed with the respective labor.
  • Labor fees are defined in the administration part of the application. They can be specified either as rates / work or as rates per unit of time.
  • You know at any time what currencies are not billed

To use this section, you must first make some settings in the administration part (/ admin) in the Variables section.

So:
- At the line with ID108, establish the level of the account that will be of Service type, the one that will have the right to draw up currencies. Open the edit window with the -green eye- button. In the Value box, enter the user level ID. (If you did not make changes to the User Level page, this ID should be 12).
- At the line with ID109, set the Mechanic function level, which can be registered as performing service work. Open the edit window with the -green eye- button. In the Value box, enter the employee job ID. (If you have not made changes to the "Employee Function" page, this ID for the driver function should be 3)
- At the line with ID110, determine who will be the Head of Service Unit, the one who will appear predefined on Currencies and Signature Orders. Open the edit window with the -green eye- button. In the Value box, enter the ID of the employee (see the Employee List page) who holds this position.
- At the line with ID111 you can enter a standard text that will appear on the quotes and commands generated from the program. To set this, open the edit window with the -green eye- button. In the Value box, enter the text that you want to be automatically retrieved, and save.
- On the line with ID112 open the edit window with the green eye button. In the Value box, enter the ID of the user level that will have access to billing currencies in the program.


When determining who has what rights, even for a smaller service, with less staff, it would be good to comply with some conditions related to financial control - preventive, or more suggestive of the health of your organization. For example, the person who records purchases (prepares receipts) is not the same as the person who prepares consumption vouchers. The person billing a quote would be recommended to be different from the person making the quote. As the person who does the estimate should not coincide with the person checking the work (estimate).

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In the Service account you have several possibilities to open work estimates.
Access the Devize Service section from the menu, and in the upper right corner with the green eye button the Estimate Registration window will open.
This is the simplest method, but not the most convenient for the Work Manager. Very often in a service workshop, the works take place before the papers, the pieces are ordered and sometimes they are assembled before the registration of the estimate, following that the papers will be drawn up many times later and from memories.


Thus, we thought of a simpler, more intuitive way for the service operator, namely to indicate the estimate at the time of purchasing the part or at the time when this part is removed from the warehouse.
In other words, you can open a quote if a product was purchased directly on a registration number. In this case, access the Service Procurement Registration section from the menu and use the + button at the top right to open the Procurement Document Registration window.
In the line of registration of the purchase at the Currency box there is a button that will open the New Currency Registration window. If there is already an open estimate on that resource the automatic program will select the active estimate for it.
At the same time, a quote can be opened when a consumption voucher is drawn up for a product in stock, which is to be assigned to a registration number (a resource). In this case, access the Service Exit Registration menu, and with the + button at the top right, the Bill Consumption Registration window opens. When drawing up the consumption receipt, next to the quote box, there is a button that will open the New Quote Registration window. If there is already an open estimate on that resource, the automatic program will select the active estimate for that resource.
Next to the quotation box you can also enter the Unit Price that will appear on the Quote, usually different from the purchase price. The two price quotation fields with and without VAT are interconnected, between them, one is automatically calculated from the other, thus facilitating the pricing process for the customer.
In conclusion, the products are added to the estimate through purchase documents (receipts) and vouchers.


On the Currency Service page, you will find all the estimates generated by the system. With the help of the green eye button you can change each quote. Also on this page you can add / delete workmanship related to the pieces of work with the help of the green button in the lower left corner of the window, or to delete a product from that quote.


To close a quote, just fill in the End Date in the edit window, after which the quote can be printed using the button next to the line. The order can be printed with the help of the C button, next to the quote, at any time, it automatically takes over the information contained in the quote.


After closing a paper (a quote), it is mandatory to qualitatively check the paper. The head of the service or another authorized person will have to record this. For this, access the Currency Control page, and check the box in the Verified column next to the respective currency.
Once checked (checked), the background color of the estimate line will change to blue.


To invoice the estimate, you will need to access the Invoice List section of the menu, where you will click on the button in the upper right corner of the page. The Invoice window for other services / products will open. After selecting the customer, in the quote box you will be able to select the quote you want to invoice. Here you can invoice more than one currency on an invoice, or issue more
invoices for a quote. Invoices issued for foreign exchange can still be viewed using the FS button on the right side of the line or can be deleted using the button if necessary.


An already saved invoice cannot be changed, but it can be deleted and rewritten.


Estimates representing repairs and works for your own fleet of cars (they are not invoiced) can be manually entered in the invoicing status by accessing the Sit. Currency Billing, by clicking the box in the Invoiced column, in order to have a clear record on this aspect as well. On this page of the Sit. Currency Billing you have all the information about currencies. With the green eye button you will be able to see the details about products and labor on the estimate, the status of estimates by color (blue background for those checked but not invoiced, and yellow background for those invoiced). to check.


To cancel a quote, it must be active,(not to have the end date completed), not to have the invoice check mark placed and not to be added products and labor on it. (After deleting the products from the estimate, only the information related to the estimate will be deleted, but the purchase or consumption voucher will not be deleted. If the estimate meets these conditions, a button appears on the Currency Control page next to which will be able to cancel the estimate The canceled estimates will have a red background as color.


On the Currency Alerts page, the program will centralize all consumption vouchers related to a certain registration number, but which are not assigned to any estimate and, likewise, all purchases that are registered for a registration number but are not allocated to any estimate.


For easier implementation of this section do not hesitate to contact our customer service.

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The Calendar Quotes page is a page that shows the tasks performed on the calendar. It is equipped with a strong section of filters, so it can be used to check and even plan the work of mechanics.

If the Calendar Devize page exists in your menu, you can access it directly at service.estimate.calendar.php .

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It is intended to be primarily practical and easy to use. Often the tires with their many models, series, construction variants, etc., seem difficult to digest. That's why we tried to build this record so that it fits the work style of the mechanics, to be as intuitive as possible.

We invite you to use it, so you can put order in this sector of the company, not to be neglected when it comes to costs.

The pages that make up this section are:

- Tire models

- Tire Series Registration

- Tire Movement and Measurement

- Tires / Vehicle situation

- Tire stock

TUTORIALS for the Tires section can be found in the following Playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnv8-qnF2lCxmqdT63gaq7

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This page contains a statement of the last measurement or mounting operation for each machine. It is a tool that allows you to inventory all tires fitted to vehicles, to identify which vehicles were / were not inspected in a certain period, which tires will have their warranty expired in the next period of time, which tire models and on which trucks you have mounted, etc.

From this page next to the registration number you will find the icon, which will open the window with the vehicle history regarding the tires with which the vehicle was equipped. If you click on the tire series in the table you will be able to view the tire history, starting from its highlighting.

On the Tire / Park Centralizer page, in the Vehicle History window, a window that opens from the blue button next to the registration number, there is also a tire wear calculation. It's about two indicators. The first, with a blue background, shows how many millimeters of wear the tire had in 100,000 km, and below it on a yellow background is displayed another indicator how many km the tire rolled with 1 mm of wear.
If the Tire / Park Centralizer page exists in your menu you can access it directly at tire.vehicle.summary.php .

TUTORIALS:

https://youtu.be/7HuucWCKZWs

Tutorials for the Tires section can be found in the following Playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnv8-qnF2lCxmqdT63gaq7

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The Tire / Park Centralizer page also features a warning function. A red button called Warnings has been added in the upper right corner.

This button opens the window where you can choose from the six types of warnings. Thus, you can display:

- Tire depth less than X mm,
- Last measurement and movement older than X months (including those that did not record any movement or measurement at all)

- Vehicles (apparently) without tires

- With a pressure lower than X bar

- Last movements or measurements that did not record KM board to Truck

- Tires that do not have an expiration date

To run these warnings, press the green button on the right side of that line.

If the Tire / Park Centralizer page exists in your menu you can access it directly at tire.vehicle.summary.php.

TUTORIALS:

https://youtu.be/7HuucWCKZWs

Tutorials for the Tires section can be found in the following Playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnv8-qnF2lCxmqdT63gaq7

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Delivery-Receipt Minutes can be drawn up on Truck, Trailer and Auxiliary (Telephone, Calling Card, Power Cards or Tolls), each type on a different PV or all together on the same PV.

This section consists of several pages:

Verbal Process of Handing - Receiving - the mobile version, on behalf of the drivers

PV Preparation - desktop version, for TESA accounts

PV Verification - page dedicated to the Verbal Process of Handing - Receiving

and 2 pages like reports:

PV View - P.V. List at the company level, allows viewing (without modification) of the P.V. as well as searching for them according to several criteria

Summary PV - a centralizer of vehicles, phones and cards in the possession of all employees of the company at the time of generating the report (database query).

It should be noted that when drawing up a P.V. for delivery of the truck or trailer, the Scriptic inventory of Inventory Items in that truck or trailer is automatically taken from the Stocks section, from the management related to the respective truck or trailer. Any differences between Faptic and Scriptic(?) are not operated automatically. These differences must be operated through the inventory section, using the tools provided by this section (consumption voucher, transfer voucher).

Regarding the delivery-receipt (auxiliary PV) of telephones and cards, it is necessary that the telephone numbers, the mobile telephony devices be registered in advance as well as the cards (Card List) in two new pages: Inventory of Telephone Numbers and Inventory of Devices Goal.

A note: The PV record of handing-over the cards (telephone numbers) is independent (parallel) with the already existing Service Phones section, which includes the Service Phone Numbers utility (CTRL + 9). You can opt for any of the 2 options. However, we recommend that you keep both records. Just remember that the 2 sections work independently of each other. The company's phone numbers are the numbers to which an employee can be contacted (answered). In PV summary you will also find phone numbers that are managed by an employee, but which he does not use (does not answer them).

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The PV Summary page is a centralizer of the Verbal Processes of handover-reception for vehicles, mobile phones, phone cards, cards in the possession of all employees of the company at the time of generating the report (querying the database). An extremely powerful page, of interest to all company employees.

If for a driver the truck in the active command in which it is engaged differs from the truck in the last report, a red warning triangle has been placed.

If the PV Summary page exists in your menu you can access it directly at handover.summary.php

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The Purchasing Centralizer page is a summary page, highly focused, and which displays total purchases broken down by types of expenses, compared to several months. Clicking on any of the displayed numbers will open a window containing all the related purchase documents.

If the Purchasing Centralizer page exists in your menu, you can access it directly at stock.in.month.php .

TUTORIAL:

https://youtu.be/V3jx8vdW3cI

Tutorials for the Stocks & Purchases section can be found in the following Playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHWJnaMg8ThvyOOgfvMbGIDC

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The supplier schedule consists of two pages, one dedicated to the introduction of payments, called Acquisition Payments and a page called the Acquisitions and Payment Statement, which is the actual schedule.

When a payment is entered, the program allows you to select the invoices paid, in other words, to distribute the amount paid on the invoices, and very importantly even at the item level on the invoice.

There are extremely useful filters on the payment page such as: Provider or Place of Payment (in which bank account).

Acquisitions and payments situation, which represents the actual due date, shows for each invoice, the payments made as well as the unpaid balance. There are also extremely useful filters on this page such as: Invoice Number, Supplier, Truck, Trailer or Employee.

In addition, the purchase and payment statement can be printed or exported to Excel.

Very important: this section also allows the management of the records of the remaining pay days for drivers !!

Fueling invoices, entered through the Fuel menu, are automatically routed to the Acquisitions and Payment Statement page (Supplier Schedule).
Subcontractors' invoices, entered through the Subcontractors Orders page, are now automatically routed to the Acquisitions and Payments Statement page (Supplier Schedule).

If the Purchase and Payment Statement page exists in your menu, you can access it directly at stock.expense.list.php .

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This section is extremely important for controlling the company's cash flows and cash availability. Company accounts opened with banks and the cashier or cashiers if you have more. they can be defined in the administration part of the application, on Accounts.

The Cash Registers page displays in tabular form all movements, as well as the start and end balances, for all bank or cash accounts of the company, for a certain period of time. From this page you can use the button to print the Cash Register or Bank, individually for any defined account.

Customer Receipts or Provider Payments operations are automatically taken over from the sections dedicated to them. Likewise, cash withdrawals / refunds by employees are automatically taken over from the Advance Settlement section.

To record cash transfers between banks, or between home and bank, as well as foreign exchange you can use the Treasury Accounts Operations page. These transactions are registered using the add button in the upper right corner, which will open the Transaction Between Accounts Registration window. Also in this window, at the type of operation you can also record Balance Confrontation or Inventory Differences. This is especially useful when, as a result of cash inventory or bank account statements, there are differences that you have not been able to identify and want to continue with a balance other than the one resulting from the calculations. If you select this operation, the program will automatically make calculations for the future taking into account the differences that were recorded by confrontation on that date. Another operation that you can record in this section is currency exchange. Simply in this case choose the accounts (with different currencies) between which the operation takes place.

The Treasury Registers page has several columns: Initial Balance, Final Balance, Receipts, Payments, Transfers between Accounts, centralized over a period of time, for each treasury account.

The Initial Balance and Final Balance columns are calculated by the application, the other 3 columns if you click on the values ​​in the columns will open in a window details about the registered operations.

In the Receipts and Payments columns, in situations where the amount collected differs from the distribution on invoices, the program displays a warning in the form of an icon;

If the Treasury Records page exists in your menu you can access it directly at cashbook.report.php .

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This page called Stock Output Centralizer (Consumption) is a summary page, highly concentrated, and which displays total consumption vouchers distributed by types of expenses, compared to several months. Clicking on any of the displayed numbers will open a window containing all the related consumption vouchers.

If the Stock Output Centralizer page exists in your menu, you can access it directly at stock.out.month.php.

TUTORIAL:

https://youtu.be/V3jx8vdW3cI

Tutorials for the Stocks & Purchases section can be found in the following Playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHWJnaMg8ThvyOOgfvMbGIDC

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The Stocks Status page displays an inventory of all products in stock. This Situation can be generated at any time using the "Until the date of..." filter. In other words, you can generate the stock at a specific date, including retroactively.

There are several filters that make this page a powerful tool: Management, Code, Purchase Name, Below Minimum Quantity, etc.

Also next to each line there is a button to view the Warehouse Sheet of the respective product (purchase).

On the Inventory Situation page, two Print buttons have been added, one as shown on the screen, and one in the form of a classic Inventory List (containing the actual column).

If the Inventory Status page exists in your menu, you can access it directly at stock.quantity.list.php.

TUTORIAL:

https://youtu.be/MyjJ0eLRtzE

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The truck cost center uses the information entered in the Acquisition of Goods and Services section, in the Stock Management section, as well as information entered in other sections: Fuellings and Invoicing.

The cost center / truck calculates the efficiency of a truck by the difference between the Revenues generated by it and the Expenses related to its operation. In addition to the expenses recorded directly on the truck, there are also the distributed expenses of the driver / drivers involved in its operation, of the trailer(s) involved, as well as a share of the company's Overheads Expenses, proportional to the number of KMs runned by that truck.

 

If the Cost Center / Truck page exists in your menu you can access it directly at cost.center.truck.php.

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This summary page called Cost / Truck Centralizer, highly concentrated, displays in a format of 1-2 A4 pages, the monthly results (profit or loss) of its own truck fleet, on each truck separately and cumulatively.

It is extremely useful for the manager, it allows an overview of the profitability of the activity, especially since the situation also includes distinct columns on KM, Number of days, Income / KM.

Obviously, if you want to detail the results for a certain car, you can access the Cost Center / Truck page as before.

Non-productive cars can be excluded from the Cost / Truck Center, for example ???, even if they have registered orders as well (self-directed), supplies, etc.

If the Cost Center / Truck page exists in your menu you can access it directly at cost.center.truck.php.

If the Cost / Truck Centralizer page exists in your menu, you can access it directly at cost.center.truck.summary.php.

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The Employee Timesheet page displays a monthly employee timesheet, automatically generated by the program based on information from orders (a specific driver, what race he performed on a certain day) and based on information entered by the Personal Inspector under the Employee Status field.

During this time, the period in which a holiday certificate was issued for a driver is marked with a light blue background. In addition, you can click on the icon in the upper left corner to view the holiday certificate.

If the Employee Timesheet page exists in your menu, you can access it directly at resource.employee.calendar.php .

TUTORIAL:

Pontaj Angajati

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It should be noted that the Deduction itself as we know it, it's rather a centralizer of payments made by the employee on behalf of the company, in other words, the deduction works essentially as a payment channel, a payment method.

As such, the registration of a deduction is in fact the registration of payments of acquisitions of the company, payments made by the employee. We can do this directly from the Reg. Doc. Purchases page using the Payment Registration button next to the purchase or on the Acquisitions Payments page by selecting in the Paid box from the Deduction option.

Payments for purchases made through the Deduction are centralized at the level of a period, per employees, and they can be viewed if you access the Financial section Situation Deductions page, in the Deduction Justification column.

In the table displayed on the Statement Statements page you have several columns:

Remaining to be returned previously

Cash withdrawal by the employee

Justification Statement

Amounts refunded by the employee

Remaining to be returned by the employee

The first and last column are calculated by the application, the other 3 columns will open, if you click on the values ​​in the columns, in a window with details about the registered operations.

These statements can be printed by clicking on the blue icon next to each employee name.

With the help of filters you have the possibility to filter the returns per employee or for a certain selected period.

VIDEO

If the Statement of Accounts page exists in your menu, you can access it directly at employee.debt.list.php.

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Under the Employee Reports page, the good or bad reports are centralized, registered for the employees, always having a saved record about the reports regarding their activity. The reports can be prepared by any user of the program, each of them having the possibility to consult the reports prepared by itself.

An employee report can be prepared from several places in the application: from the Employee Reports page, from the Dispatcher Orders page, from the menu in the upper right corner (utilities) or via the CTRL + 1 hotkey combination.

Employee reports can also be prepared from the driver type account.

The reports cannot be modified after the preparation, only new observations can be added. Reports to TESA staff are only visible to the Manager.

The reports are provided with several states: Active, Verified, Validated or Invalidated, which, depending on your organization, you can use or not.

There are a multitude of filters on this page, including an EXCLUSIVE TYPE filter, through which all papers can be selected, excluding a certain type. For example, you can filter all reports, except (exclusively) for KM.

If the Employee Reports page (simple version) exists in your menu, you can access it directly at employee.report.list.php .

If the Employee Reports page (in the Verifier version) exists in your menu, you can access it directly at employee.report.verify.php .

If the Employee Reports page (in the Manager version) exists in your menu, you can access it directly at employee.report.manager.php .

TUTORIAL:

Pagina Referate Angajati

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Extended Driver Report within Driver Statistics can be used when confronting the driver.

This report largely respects the structure of a classic roadmap, making the most of the advantages of the soft-transport application. Thus, at the end of this report you will find extremely useful indicators such as: total km traveled, KM GPS and planned, total liters fed, actual consumption and standard consumption.

Extended driver report (employee.summary.php) includes for a driver, for a certain period several sections:

  • Validity of driver and car documents (which he drove during the selected period, including the related trailers);
  • Transport turnover for that driver;
  • Problems;
  • CMR warnings;
  • Employee reports;
  • Technical reports for driven cars;
  • Unresolved technical reports at the time of generating the report for driven cars;
  • Refuelings;
  • FAZ sheet;

If the Extended Driver Report page exists in your menu, you can access it directly at driver.summary.php.

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The driver ranking is drawn up according to the notes given by the dispatcher for each order, taking into account the degree of difficulty of the order.

The grades for drivers are given by the dispatchers in the range from 1 to 10, the dispatcher also establishing on a 5-step scale the degree of difficulty of the route.

All grades given by dispatchers are centralized in the form of a table. The information on this page can be filtered by several criteria, such as Dispatcher ID, Employee, or a specific period. The application also calculates the average for grades and the degree of difficulty.

Drivers Ranking also generates a ranking based on unproductive KM, unproductive KM being defined as the difference between the beneficiary KM (paid by the customer) and the KM performed (according to the board).

You can find this ranking next to the ranking according to the grade given by the dispatcher and the one according to the weighted average of the grade with the difficulty indicator of the order.

If the Drivers Ranking page exists in your menu you can access it directly at employee.rating.ranking.php.

TUTORIAL:

https://youtu.be/-y2D4GJRyiI

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Dispatcher Extended Report within Soft-Transport Statistics can be used when analyzing the dispatcher's activity.

The dispatcher extended report (user.summary.php) comprises for a dispatcher, for a certain period, several sections:

  • Validity of its own documents;
  • Managed Orders;
  • Managed Orders / Customers
  • Problems recorded by him;
  • CMR warnings recorded by him;
  • Employee reports recorded by him;
  • Employee reports on his behalf;
  • Technical reports recorded by him;
  • Power supplies for the trucks he manages;
  • Soft-Transport Activity Report by Days;

If the Extended Dispatcher Report page exists in your menu, you can access it directly at user.summary.php.

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Using GPS coordinates in 2019 in communication between dispatchers and drivers is no longer a luxury. Their usefulness in the economy of KM is proven. Drivers are generally very happy to receive them.

The problem may be on the part of the dispatchers who do not pay enough attention to the transmission of GPS coordinates to the driver and the development of the database with the GPS coordinates of the loading / unloading points (POIs), at the company level.

The most common excuse is that the address received from the client is not complete, etc. However, once the truck has reached that point, the GPS coordinates can be found either from the GPS monitoring software or even from the driver's smartphone, and then entered into the database. Subsequently, they will be very easy to find and select on a new upload or download.

In order to improve the situation, we must first have something measurable. This is the purpose of this Dispatcher POI Statistics page, which includes for each dispatcher the total number of loading / unloading locations, the total number of locations where the coordinates were entered, as well as the number of new POIs registered in the database in a certain period.

If the Dispatch Statistics POI page exists in your menu, you can access it directly at order.poi.statistics.php.

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This section allows you to easily complete holiday certificates, print them in multiple languages, and manage them.

With the help of the blue button in the upper right corner of the table, the window for filling in the information necessary to prepare the driver activity document will open. Most of the information is taken over automatically, as it already exists in the database. All you have to do is select the driver's name in the Employee field, enter the period for which you issue the certificate and select the box on the reason for issuing the certificate.

After saving, reopen to view the certificate using the button to the right of the line (green eye). You can choose the language you want to print at the bottom of the window. To print, use the button at the top right of the viewport.

These holiday certificates remain saved, with a clear record of them, with even more filters on the page to select them according to period, dispatcher or driver. These certificates can be deleted at any time.

Note that Comments can be added, without having them printed on paper.

These certificates are also taken over automatically on the Employee Timesheet page, where on the days when the employee has the Holiday Certificate saved, a gray icon will also appear. These gray icons are links and open the certificate itself for viewing.

VIDEO

If the Holiday Certificates page exists in your menu, you can access it directly at document.activity.list.php .

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The application also provides an internal messaging, between the users of the program, messaging that has the great quality of remaining archived throughout the use of the program.

It comes with a powerful search engine.

Each user sees their own messages sent / received. The manager, however, has the opportunity to see them all.

This new utility of the program comes to improve the communication between different users, between different compartments, especially in cases where the message sent is of great importance, through a better accountability of the people involved.

It comes as an in-app utility. It can be accessed from the utility menu, at the top right of the page or with the CTRL + 8 hotkey.

For the Manager (or the Control account in the LIGHT version) there is the Company Message List page, where you can view all the messages in the system and search between them.

If the Company Message List page exists in your menu, you can access it directly at user.message.list.php .

If the Own Messages List page exists in your menu, you can access it directly at user.message.view.php .

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This is a really important evidence in the context of the driver crisis, which helps the company to take into account the wishes of drivers, while optimizing the use of the car fleet. It is a complex development, based on the experience of many years of activity, requested by our customers and which we expect to bring great relief to those who deal with this big problem in the management of transport companies,  represented by scheduling and exchange records of drivers.

To start entering driver changes, go to the Driver Change page in the menu.

From this page, use the blue button in the upper right corner to open the New Driver Change Registration on Vehicle window. From the New Driver box, select the driver who is boarding the truck, select the license plate number of the truck he is boarding, the date he is boarding, and the date until which he remains on that vehicle. After completing this data, press the blue Save button.

After registering the drivers on the trucks, the record of the exchanges appears automatically on the Driver Change Calendar page. The registration number and the name of the driver on board appear in brackets on this calendar. The names of the drivers who are going to leave during that period also appear.

In this calendar also appears the information about the drivers whose documents expire, this being displayed in red. Likewise, the ITP expirations of the trucks appear on the calendar. Warnings appear on the day the document expires.

An orange button also appears on the bottom left, with which you can print the displayed information. Above the calendar you will find two arrows on the left and on the right with which you can navigate between the months of the year.


The Driver Exchange page in addition to filters, at the top of the page has 5 links as well, respectively Last Week, Current Week, Next Week, Next Week + 1 week and Next Week + 2 weeks, links with which you can extract from the exchange table those that refer to that week, for easier planning.


These pages are divided in two, at the top are in tabular form the list of vehicles that need to change the driver and at the bottom the list of drivers that are available. This table can be printed using the Print button at the top of the screen. With the Print Information button, you can print the information about the exchanges for the respective week in tabular form, with columns for notes and which you can send to other compartments or display in the office. (for example to know which drivers leave or arrive at the office).


Once it has been determined which driver to replace and on which car, these actual shifts can be recorded in the program from several pages or windows. On the Driver Change page, the Last Week, Current Week, Next Week Change links and in the Change Status for all Vehicle window next to each vehicle you will find two buttons. The button - green eye - will open the Driver Change Modification window where you can change the date on which he leaves the vehicle according to the last "agreement" and the + button with which the actual change is recorded. It opens a window called Record Driver Exchange Information, where at the new driver select the name of the new driver who will get on the car, the date he gets on and the date until he will stay on the car.

In the new driver comments field you can enter notes about what was discussed with that employee.

At the bottom of the window at the Days Home box, enter how many days the driver who got off the truck will stay at home, or select the date when it will be available again using the calendar icon. Details can also be recorded in the Old Driver Remarks field.


The Exchange Status for all Vehicles window at the bottom offers a complex filter that allows you to view only cars parked or out of the community (cars that did not have any drivers on them at the time). In the Shift Status for all Employees window you will be able to filter the list of employees so that you can see the drivers who arrive home, leave or are home at a certain time.

Also, on the Driver Exchange page you can register a change of vehicles, which actually means that the driver did not come home, just got out of one vehicle and got into another vehicle. To register these exchanges go to the Driver Exchange page, where at the top you will find the blue Interchange between 2 Vehicles button. From the window that opens select the date when the change took place, in the sections of vehicle 1 and vehicle 2 select the two vehicles on which the change of driver took place and press the Save button.

There is also a View Driver Change page (driver.shift.view.php) that can be placed in the menu of all users of the program, allowing them to view the history of departure, arrival and availability of drivers

One last remark, the Driver Exchange section works independently from the Dispatcher Commands section.

So even if you are not up to date with the orders, it can be used. Obviously, if you are up to date with the orders this section has in addition a control key, and if the information in the orders is different from the drivers shift, it warns you.

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The KG / AX utility calculates the weight on the axles according to the weights of the tractor head, the semi-trailer, the load and the way it is distributed on the floor.

The utility can be accessed using the CTRL + 4 hotkey, or from the top right menu by clicking on the kg / axes icon. The utility comprises 3 sections relating to: tractor unit, semi-trailer and cargo. The calculation is based on a theoretical model designed so that the ratio between ease of use versus accuracy is optimal.

The program allows the selection of the registration number of the vehicles involved. In this case, the utility saves the last weight calculation performed for the selected (loaded) semi-trailer.

The utility allows the modification of some parameters used in the theoretical model, although the differences between different constructive models are not significant.

Why use such a utility? Because you certainly have too many scales, too many situations in which the driver does not know or it is too convenient to check the arrangement of the goods in the trailer. Or maybe make groupings and the order in which you upload is extremely important.

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This page is a statistic about the estimated cost of tolls, as it is recorded for each order. The primary information is entered by the dispatcher, invoicer or application, automatically, when saving the order route (if you also have the HERE extra option).

In addition to the estimated cost of tolls, other information can be entered: Estimated Km Taxable, Beneficiary tolls and KM taxable according to the beneficiary.

The program warns you if the cost of the estimated toll has a difference of more than 10% compared to those paid by the beneficiary.

The usefulness of this page consists in the possibility to filter according to several criteria: Client, Country or for a certain period.

Filtering by country and for a certain period we can compare the estimated taxes with the taxes actually paid for that country.

On the other hand, the estimated tolls are the basis for calculating the indicator for each customer Net income (excluding tolls) / KM on the Monthly Statistics page.

If the Tolls page exists in your menu, you can access it directly at cost.list.php .

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This section of c-zi Warnings, through multiple checks, notices most errors or omissions when entering information in the order. Because any statistic uses information recorded in the system, it is essential that the primary information be entered correctly. In this way we will be able to rely on the complex information that the program generates.

If the Order Warnings page exists in your menu you can access it directly at order.warning.php . 

Tutorial:

Dispatcher - Order Warnings https://youtu.be/zN5yvLMNzbY

Command Warnings Page: https://www.youtube.com/watch?v=lEUEpadXaGs

Other tutorials regarding the Dispatching section of the Soft-Transport application can be found in the playlist:

https://www.youtube.com/playlist?list=PLJm1BrFpDpHVqlE8Tn-aR23KJY5AJiKQ9

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The General Restrictions page (general.restriction.php) displays general traffic restrictions in tabular form, with the possibility of filtering by Country and Period, as follows: on the current week, next week, current month and next month.
Information on general traffic restrictions is automatically taken from the website www.euload.com.

We remind you that in addition to these general restrictions, there may be other additional restrictions: for ADR, zonal or other special situations signaled by indicators, etc.

This page (general.restriction.mobile.php) is also available in the driver account menu.

On the Truck Calendar page there is a button at the top of the table for direct querying of General Traffic Restrictions.
If the General Restrictions page exists in your menu, you can access it directly at general.restriction.php .

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  1. General Principles of Soft-Transport

    1. Present versus Past or Real Time versus Back-Office

      1. Reports and Instruments of the Present

        1. DISPATCHED - Soft-Transport Objectives

          1. EXPEDITIONS - Soft-Transport Objectives

            1. FLEET. SERVICE - Soft-Transport Objectives

              1. FUEL. CONSUMPTION - Soft-Transport Objectives

                1. PERSONAL DEPARTMENT - Soft-Transport Objectives

                  1. THE INVOICING - Soft-Transport Objectives

                    1. ACCOUNTING - Soft-Transport Objectives

                      1. MANAGEMENT - Soft-Transport Objectives

                        1. Current Truck Situation

                          1. Automation (automatic transmission) of e-mails to customers regarding ETA (estimated time of arrival) in order to reach a certain location.

                            1. Truck Calendar - description

                              1. Command Templates - definition

                                1. Weekly rest record of drivers

                                  1. Records of reservations for ferries, trains, bridges, etc. - description

                                    1. Uploads / Downloads / Reservations utility

                                      1. Order transfer - definition

                                        1. Type of accounts (user account) mobile driver (smartphone)

                                          1. Advantages - Automation (automatic transmission) of e-mails to customers regarding the status of order execution.

                                            1. Operation - Automation (automatic transmission) of e-mails to customers regarding the status of order execution.

                                              1. Advantages - Automation of loading and transmission of CMR in Real Time

                                                1. How can the driver upload / add a picture (image) with the CMR?

                                                  1. WhatsApp integration in the application and automation of communication between Own Dispatchers and Drivers

                                                    1. Telematic page

                                                      1. Google Maps

                                                        1. HERE Maps

                                                          1. Integration of HERE Maps and GROUPAGE.

                                                            1. What is a Group Summary?

                                                              1. Handing over Documents - definition

                                                                1. Handing over Documents - utility

                                                                  1. Electronic archive of transport documents (files)

                                                                    1. Invoicing - Principles

                                                                      1. Invoicing - description

                                                                        1. Invoicing - the connection to the accounting program

                                                                          1. Invoice List

                                                                            1. How can I make an invoice that is not linked to a transport order?

                                                                              1. What is a credit note?

                                                                                1. Appeal - definition

                                                                                  1. Invoices and receipts statement (customer schedule)

                                                                                    1. Fiscal value statistics

                                                                                      1. Route Statistics (Orders)

                                                                                        1. Kilometer Statistics(KM) Orders

                                                                                          1. Monthly Statistics

                                                                                            1. Route Sheet

                                                                                              1. Itinerary Resources

                                                                                                1. SoftTransport Statistics

                                                                                                  1. Fleet Statistics

                                                                                                    1. Subcontractors orders - description

                                                                                                      1. Turnover subcontractor (Intermediate Order Register)

                                                                                                        1. Tariff and Issuance of Calculation Notes for subcontractors.

                                                                                                          1. Profit / Order Center

                                                                                                            1. Accounts for Drivers of Subcontractors

                                                                                                              1. Integration of HERE Maps for SUBCONTRACTORS

                                                                                                                1. Validity of Truck Documents

                                                                                                                  1. Validity of Trailer Documents

                                                                                                                    1. Validity of Employee Documents

                                                                                                                      1. Settings Pop-up alerts for the validity expiration

                                                                                                                        1. CUSTOMIZABLE VALIDITIES for documents trucks, trailers, drivers

                                                                                                                          1. Company supply policy

                                                                                                                            1. Gas stations

                                                                                                                              1. Agreed Foods and Gas Stations in the driver account menu

                                                                                                                                1. Refueling List

                                                                                                                                  1. Refueling Invoices

                                                                                                                                    1. FAZ - Fuel Consumption - Normated versus Effective - description

                                                                                                                                      1. FAZ sheet - standard fuel consumption calculation (diesel)

                                                                                                                                        1. FAZ centralizer at park level (centralized fuel consumption centralizer)

                                                                                                                                          1. CAN consumption from the manufacturer, integrated in Soft-Transport, for Mercedes and Scania

                                                                                                                                            1. Fuel Consumption Frig-Trailer

                                                                                                                                              1. Frig Fuel Consumption Centralizer

                                                                                                                                                1. Fueling Statistics by Customers and by Countries

                                                                                                                                                  1. Truck Fueling Centralizer

                                                                                                                                                    1. Estimation of Fuel Consumption Utility

                                                                                                                                                      1. Technical reports

                                                                                                                                                        1. Maintenance Situations (Oil Change, Overhauls)

                                                                                                                                                          1. SERVICE INTERVENTIONS - DESCRIPTION

                                                                                                                                                            1. AUTO SERVICE OPERATION both own and for third parties (only for the standard version) - DESCRIPTION

                                                                                                                                                              1. AUTO SERVICE operation - PRINCIPLES

                                                                                                                                                                1. What information does Calendar Estimate provide?

                                                                                                                                                                  1. TIRE EVIDENCE - DESCRIPTION

                                                                                                                                                                    1. Tire Centralizer on Park Level

                                                                                                                                                                      1. Tire Warnings

                                                                                                                                                                        1. Verbal Process of Handing - Receiving - DESCRIPTION

                                                                                                                                                                          1. What information can you find on the PV Summary (Verbal Process) page?

                                                                                                                                                                            1. Acquisitions Centralizer (Expenses)

                                                                                                                                                                              1. Acquisitions and Payments Situation (Supplier Schedule)

                                                                                                                                                                                1. Cash Register and Bank Registers

                                                                                                                                                                                  1. Stock Output Centralizer (Consumption Vouchers)

                                                                                                                                                                                    1. Stocks situation

                                                                                                                                                                                      1. Cost Center/ Truck

                                                                                                                                                                                        1. Cost / Truck Centralizer

                                                                                                                                                                                          1. Employee Timesheet

                                                                                                                                                                                            1. Employee deductions - description

                                                                                                                                                                                              1. Employee Reports

                                                                                                                                                                                                1. Extended Driver Report

                                                                                                                                                                                                  1. Drivers Ranking

                                                                                                                                                                                                    1. Extended Dispatch Report

                                                                                                                                                                                                      1. POI Dispatch Statistics

                                                                                                                                                                                                        1. Holiday certificates

                                                                                                                                                                                                          1. Internal Messaging

                                                                                                                                                                                                            1. Evidence of exchanges in intercommunity - DESCRIPTION

                                                                                                                                                                                                              1. Kg / Axis Utility

                                                                                                                                                                                                                1. Road Tolls

                                                                                                                                                                                                                  1. Order Warnings

                                                                                                                                                                                                                    1. General traffic restrictions in Soft-transport


                                                                                                                                                                                                                      1. General Principles of Soft-Transport

                                                                                                                                                                                                                        Accessible at any time
                                                                                                                                                                                                                        From anywhere
                                                                                                                                                                                                                        Perfectly secure
                                                                                                                                                                                                                        Friendly interface
                                                                                                                                                                                                                        Oriented on the Present
                                                                                                                                                                                                                        Catch the errors
                                                                                                                                                                                                                        Open to suggestions
                                                                                                                                                                                                                        Flexible menus (Standard version)
                                                                                                                                                                                                                        Accounts for all (Standard version)
                                                                                                                                                                                                                        Affordable in price
                                                                                                                                                                                                                        Support provided
                                                                                                                                                                                                                        New versions free

                                                                                                                                                                                                                        1. Present versus Past or Real Time versus Back-Office

                                                                                                                                                                                                                          We'll move on to a somewhat sensitive issue. THE PRESENT OF THE COMPANY.

                                                                                                                                                                                                                          In other words, we will move our attention from what was yesterday, the day before yesterday or a month ago, to what is happening NOW in the company's activity.

                                                                                                                                                                                                                          Before I start, let me tell you a story!

                                                                                                                                                                                                                          A man receives a fresh BREAD every day, which he ate eagerly. One day for some reason he failed to touch her. The next day he received another loaf of fresh bread. He now had 2 loaves of bread. Which one to eat? He chose to eat the old one from yesterday, because he didn't want to waste it. But the next day the story was repeated. The next few days as well. And because he didn't want to lose anything, he continued to eat 1-day-old bread every day. Or maybe at some point, even 2 days or more.

                                                                                                                                                                                                                          Does it sound familiar to you? Don't we all suffer the same way when it comes to INFORMATION? Information is the bread of a company. If a company has enough staff to process the past, it means that it has enough staff to process the PRESENT. He just needs to have the courage to jump in now. The unprocessed hole can be easily closed in a few extra hours or on weekends. Or maybe it doesn't really matter. What really matters is to catch the PRESENT. Don't procrastinate. Start dealing with TODAY NOW.

                                                                                                                                                                                                                          SoftTransport is built for TODAY. Use it at its true value. You will make SAVINGS that will surprise you too. And it will taste different!

                                                                                                                                                                                                                          1. Reports and Instruments of the Present

                                                                                                                                                                                                                            The Soft-Transport application is currently oriented on the present. The present inevitably turns into the past. And the whole Present is the one who paints the future!

                                                                                                                                                                                                                            So we are not allowed to miss the moment now, the moment when we can act.

                                                                                                                                                                                                                            In this sense, there is a group of tools dedicated to the Present, and which only makes sense if you keep track of them in real-time.

                                                                                                                                                                                                                            One such tool is the 2 reports (pages) of this Current Truck Situation and Truck Calendar.

                                                                                                                                                                                                                            Also in the Present category is the Uploads / Downloads / Reservations utility, as well as the Quick Navigation Commands panel window on the Dispatcher Orders page or on the Manager Summary Orders page.

                                                                                                                                                                                                                            The main page (index.php) in the driver account is also a tool dedicated to NOW.

                                                                                                                                                                                                                            The Telematic Page is another tool dedicated to the Present. And the list goes on.

                                                                                                                                                                                                                            The Soft-Transport application also considers the Future, as do the reports on the Expiration of validity or Driver changes.

                                                                                                                                                                                                                            Obviously, we keep and analyze the Past, through the pages dedicated to statistics of countless kinds or through the pages that warn you about errors. The archive of uploaded electronic documents is also a mirror and a testimony of the past.

                                                                                                                                                                                                                            Even if you do not enter the transport orders in real-time, the application keeps its usefulness regarding the storage, warning, analysis, statistics of everything that means transport activity.

                                                                                                                                                                                                                            But using the tools dedicated to the Present makes the work of dispatchers easier and makes it more efficient! In our opinion, it is really worth it!

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                                                                                                                                                                                                                            1. DISPATCHED - Soft-Transport Objectives

                                                                                                                                                                                                                              Motto:

                                                                                                                                                                                                                                                        The dispatcher is the heart of a transport company!

                                                                                                                                                                                                                              The Soft-Transport application aims for the Dispatching Department:

                                                                                                                                                                                                                              - To make the work of the dispatchers easier.

                                                                                                                                                                                                                              - The customer to be satisfied, to be informed in time - the customer is in the first place - the record is customer-oriented (on orders).

                                                                                                                                                                                                                              - Easy management of the present activity.

                                                                                                                                                                                                                              - Order planning (future).

                                                                                                                                                                                                                              - Establishing the most economical routes, by using integrated maps, adapted to freight transport (which should be not only route planners, but also to calculate the costs with tolls of the routes offered).

                                                                                                                                                                                                                              - Quick search of GPS addresses and coordinates (POIs) and saving valuable information for future use.

                                                                                                                                                                                                                              - Automatic retrieval of information from telematics applications, such as: KM board, Route completed, Current position, Travel speed, etc.

                                                                                                                                                                                                                              - Easy communication with drivers, their co-optation in recording the important phases of order execution.

                                                                                                                                                                                                                              - Facilitate the registration, transmission and search of MRLs as soon as possible.

                                                                                                                                                                                                                              - Electronic archiving of all transport documents, records of their delivery to the customer.

                                                                                                                                                                                                                              - Facilitating the management of groupings, calculating their profitability, map (route) for groupings, communicating with the customers involved as easy as possible.

                                                                                                                                                                                                                              - Making the order to subcontractors as easy and fast as possible and keeping them clear, including working with subcontractor drivers to obtain information on the execution of the order.

                                                                                                                                                                                                                              - providing automatic calculation tools (utilities) for estimating consumption (Utility Liters -KM), KG / AX estimation, instant consultation of the scanned documents of the truck, the validity of documents, its inventory, condition and history of tires, Roadmap in last 10 days (to check compliance with cabotage, Upload / Download / Reservations utility, etc.

                                                                                                                                                                                                                               

                                                                                                                                                                                                                              In short, easier work, more managed trucks and better!

                                                                                                                                                                                                                              1. EXPEDITIONS - Soft-Transport Objectives

                                                                                                                                                                                                                                Motto:

                                                                                                                                                                                                                                The responsibility of a Spedition House is twofold: both to the customer and to the carrier!

                                                                                                                                                                                                                                The objectives of the Soft-Transport application for shipping companies or for those that combine the activity of the carrier with that of the shipper are:

                                                                                                                                                                                                                                - Speed, but also accuracy in serving customers, from the moment of contracting them and throughout the order, until the final delivery.

                                                                                                                                                                                                                                - Correctness and elegance in dealing with customers and in the post-delivery stage, ie during the period of invoicing and collection of the due service.

                                                                                                                                                                                                                                - Registration, storage and search of contact details of current and former customers, respectively subcontractors.

                                                                                                                                                                                                                                - Automation of issuing orders or contracts for subcontractors, preparation and filing of transport documents.

                                                                                                                                                                                                                                - Assisting customers in generating, in their place, but on their behalf, the transport order.

                                                                                                                                                                                                                                - A correct calculation and efficient control of the main indicators of a shipping company: profit per order, production of km (average KM traveled), profit per subcontractor, profit per commercial dispatcher, profit per customer, net income customer (income without tax road) per KM, net customer income per KM and ton transported, etc.

                                                                                                                                                                                                                                - Communication as fast and easy as possible with subcontractors, down to the level of their drivers, both from drivers to the forwarding house, and vice versa.

                                                                                                                                                                                                                                - Monitoring the validity of CMR insurance of subcontractors

                                                                                                                                                                                                                                - Automated issuance, directly from the software of the Register of Intermediate Orders.

                                                                                                                                                                                                                                - Assisting subcontractors in preparing invoices by calculating the value of their services (calculation notes) according to the contracts signed with them.

                                                                                                                                                                                                                                - Tracking the company's finances, the balance of receipts and payments through Customer Schedule, respectively Supplier Schedule (subcontractors).

                                                                                                                                                                                                                                - Possibility to dispatch trucks of subcontractors as their own trucks, without any distinction.

                                                                                                                                                                                                                                - Analysis of volumes transported by different states, relationships, loading / unloading locations, by customer groups, etc.

                                                                                                                                                                                                                                In other words, an integrated tool for professional shippers, useful to them in sales, tracking, completion, calculation, collection, transport settlement, as well as in market analysis and prospecting and promotion.

                                                                                                                                                                                                                                1. FLEET. SERVICE - Soft-Transport Objectives

                                                                                                                                                                                                                                  Motto:

                                                                                                                                                                                                                                         Means of transport are the first resource of a specialized company!

                                                                                                                                                                                                                                  The objectives of the Soft-Transport application for fleet maintenance:

                                                                                                                                                                                                                                  - Avoidance of fines or compensations in case of expiration of the validity of mandatory documents (ITP, insurance, etc.).

                                                                                                                                                                                                                                  - A clear record of the technical problems at any time, as well as the history of the interventions, revisions and repairs performed.

                                                                                                                                                                                                                                  - Record of types of faults and follow-up and management of warranty cases.

                                                                                                                                                                                                                                  - Accountability and involvement of drivers in reporting technical problems.

                                                                                                                                                                                                                                  - Optimal planning of interventions, ensuring transparency with the Dispatch Office.

                                                                                                                                                                                                                                  - Conduct oil change and overhauls as easily and up-to-date as possible.

                                                                                                                                                                                                                                  - KM statistics traveled by trailers for their timely overhaul.

                                                                                                                                                                                                                                  - Tracking Inventory (inventory items) in the management of trucks and trailers (belts, fire extinguishers, ADR kits, cargo bars, tools and devices, etc.).

                                                                                                                                                                                                                                  - Inventory management with spare parts and consumables in the company's warehouses.

                                                                                                                                                                                                                                  - Maintaining tires in good condition, optimizing the tire stock, tracking warranty cases.

                                                                                                                                                                                                                                  - Monitoring of wear and visual defects of tires.

                                                                                                                                                                                                                                  - Provide for companies that have a RAR Authorized Car Service to a software application adapted to legal requirements, but at the same time easy to use and flexible.

                                                                                                                                                                                                                                  - Monitoring and planning the works, both for third parties and for the own park.

                                                                                                                                                                                                                                  - Profitability analysis of customers, mechanics, etc.

                                                                                                                                                                                                                                  In short, planning and control to keep the main assets of a transport company in the best possible condition!

                                                                                                                                                                                                                                  1. FUEL. CONSUMPTION - Soft-Transport Objectives

                                                                                                                                                                                                                                    Motto:

                                                                                                                                                                                                                                         The cost of diesel represents over 30% of the operating costs in transport!

                                                                                                                                                                                                                                    The objectives of Soft-Transport in terms of fueling and fuel consumption are:

                                                                                                                                                                                                                                    - Clear record of fuel cards.

                                                                                                                                                                                                                                    - Avoid fraud with cloned cards. Rapid identification of fraudulent fuels.

                                                                                                                                                                                                                                    - Obtaining diesel at the lowest prices by applying and verifying the supply policy at the company level.

                                                                                                                                                                                                                                    - Ensuring the transparency of the food policy starting from the manager, to the dispatcher and the driver. Where, when and how much do we fuel?

                                                                                                                                                                                                                                    - Display of approved gas stations on the map.

                                                                                                                                                                                                                                    - Easily set the KM that can be traveled with a certain amount of fuel, and vice versa, easily calculate the number of km that can be performed with a certain number of liters.

                                                                                                                                                                                                                                    - Automatic calculation of average transported tonnage.

                                                                                                                                                                                                                                    - Calculation of standard consumption and actual consumption, for each truck, as well as at the park level.

                                                                                                                                                                                                                                    - FAZ sheet and truck carrier (for any period).

                                                                                                                                                                                                                                    - Comparison of the actual and standard consumption calculated by Soft-Transport with the values ​​provided by the on-board computer (objective achieved for the Mercedes and Scania brands), by integrating with the telematics solutions of the manufacturers: Fleetboard, respectively Scania Fleet Management.

                                                                                                                                                                                                                                    - Calculation of refrigerated aggregate consumption.

                                                                                                                                                                                                                                    - Clear evidence of prices by country, supplier, period.

                                                                                                                                                                                                                                    - Easy verification of fuel bills.

                                                                                                                                                                                                                                    In other words, keeping this cost element under control is very important!

                                                                                                                                                                                                                                    1. PERSONAL DEPARTMENT - Soft-Transport Objectives

                                                                                                                                                                                                                                      Motto:

                                                                                                                                                                                                                                          Human Resources - of critical importance in transport!

                                                                                                                                                                                                                                      The main objectives of the Soft-Transport application regarding the Human Resources department are:

                                                                                                                                                                                                                                      - avoidance of fines and damages as a result of the expiry of the mandatory domains of employees in the field of road haulage.

                                                                                                                                                                                                                                      - transparency and automatic communication between the personal department and the dispatcher.

                                                                                                                                                                                                                                      - systematic and easy management of problems with employees - through employee reports.

                                                                                                                                                                                                                                      - quick confrontation with drivers on all relevant aspects: KM traveled, possible problems (fines, accidents, etc.), documents (CMRs), supplies, etc.

                                                                                                                                                                                                                                      - assisting the inspectors personally in drawing up the timesheets, by highlighting in the form of a timesheet the orders in which an employee was involved during a month.

                                                                                                                                                                                                                                      -managing the records of inventory items given for use by employees (eg work equipment, service telephone, etc.).

                                                                                                                                                                                                                                      - an agenda of service phones at the company level.

                                                                                                                                                                                                                                      - an internal messaging, which ensures free communication, without limits and without the possibility to delete messages, in order to increase the responsibility of all those involved.

                                                                                                                                                                                                                                      - as easy as possible records of driver exchanges, in order to ensure flexibility regarding working hours and availability.

                                                                                                                                                                                                                                      In other words, the Personal department should be more involved in Operational, and the Dispatcher should become more Human!

                                                                                                                                                                                                                                      1. THE INVOICING - Soft-Transport Objectives

                                                                                                                                                                                                                                        Motto:

                                                                                                                                                                                                                                           A mistake in billing can cost you thousands of euros!

                                                                                                                                                                                                                                        Regarding this very important sector of the company, Soft-Transport aims to:

                                                                                                                                                                                                                                        - so that not a single order escapes the invoicing process.

                                                                                                                                                                                                                                        - improving the company's image - a correct invoice, with complete information, on time, aesthetics is a plus in front of customers.

                                                                                                                                                                                                                                        - the invoicing layout is customizable, up to the customer level.

                                                                                                                                                                                                                                        - facilitating and increasing the speed and correctness of the billing process - by the tariff.

                                                                                                                                                                                                                                        - to make invoicing flexible: on a single order, on several orders, non-operational (excluding transport orders).

                                                                                                                                                                                                                                        - invoicing to be easy in other currencies, by automatically importing the exchange rate.

                                                                                                                                                                                                                                        - internal or external invoicing, printing the invoice in other languages.

                                                                                                                                                                                                                                        - automatic maturity calculation.

                                                                                                                                                                                                                                        - checking Credit Notes from customers and quickly deciphering the payment statement (Payment Statement) from customers.

                                                                                                                                                                                                                                        - Easily identify missing Credit Notes.

                                                                                                                                                                                                                                        - Easy comparison of KM board, Schedule or KMGPS with KM beneficiary.

                                                                                                                                                                                                                                        - easy comparison of estimated tolls with beneficiary tolls.

                                                                                                                                                                                                                                        - a clear record of customers with creditworthiness problems.

                                                                                                                                                                                                                                        - a database of customer contact persons, including their contact information (e-mail, telephone, etc.).

                                                                                                                                                                                                                                        - easy preparation and record of appeals (in case of customer mistakes)

                                                                                                                                                                                                                                        In other words, an elegant, simple and refined invoicing!

                                                                                                                                                                                                                                        1. ACCOUNTING - Soft-Transport Objectives

                                                                                                                                                                                                                                          Motto:

                                                                                                                                                                                                                                             Nothing more complex than the accounting of a transport company!

                                                                                                                                                                                                                                          Our main objective is to ensure a primary accounting integrated into the application, together with other sections of Soft-Transport: dispatching, invoicing, fleet maintenance, car service, subcontractors, food / consumption, stocks.

                                                                                                                                                                                                                                          In this sense the application allows:

                                                                                                                                                                                                                                          - Registration of acquisitions (company expenses).

                                                                                                                                                                                                                                          - Cost (profit) center on each truck.

                                                                                                                                                                                                                                          - Dynamic cost (expenditure) analysis (comparative over several months).

                                                                                                                                                                                                                                          - Registration of payments.

                                                                                                                                                                                                                                          - Automatic preparation of the Schedule for suppliers.

                                                                                                                                                                                                                                          - Inventory Management, Printed Receipts, Vouchers, Transfer Vouchers.

                                                                                                                                                                                                                                          - Evidence of Inventory Objects put into use

                                                                                                                                                                                                                                          - Checking road toll invoices.

                                                                                                                                                                                                                                          - Reconciliation of fuel bills.

                                                                                                                                                                                                                                          - Easily determine slips between months (eg feeds made in April, but billed in May).

                                                                                                                                                                                                                                          - Transparency in the invoicing process, with quick verification of the full invoicing of orders.

                                                                                                                                                                                                                                          - Recording of receipts.

                                                                                                                                                                                                                                          - Automatic preparation of the Customer Schedule.

                                                                                                                                                                                                                                          - Automatic generation of Treasury Registers (Cash and Bank).

                                                                                                                                                                                                                                          - Recording the transfer between the different treasury accounts (which can be defined in unlimited numbers).

                                                                                                                                                                                                                                          - Operation Advancements for settlement and supporting payments of statements, including automatic printing of Payment, Collection and Settlement Provisions.

                                                                                                                                                                                                                                          - Access to the details of the invoicing process, of the situation of handing over the documents to the client, of the credit notes and of the appeals, to the record of the own train / ferry reservations or through clients, to the situation of the service interventions, etc.

                                                                                                                                                                                                                                          In other words, easier life for accountants, doubled by greater security of the company's finances, through multiple and efficient control keys!

                                                                                                                                                                                                                                          1. MANAGEMENT - Soft-Transport Objectives

                                                                                                                                                                                                                                            Motto:

                                                                                                                                                                                                                                               Run your business. Don't let the business run you. - Benjamin Franklin

                                                                                                                                                                                                                                            The objectives of the Soft-Transport application in terms of company management are:

                                                                                                                                                                                                                                            - Keeping the management staff permanently connected to the company's activity, especially to the PRESENT.

                                                                                                                                                                                                                                            - Providing easy tools for non-invasive control, without high costs and waste of time, without endangering the day-to-day running of the business.

                                                                                                                                                                                                                                            - To provide statistics that really become a reference, in the analysis and improvement of the client portfolio.

                                                                                                                                                                                                                                            - Keeping costs under control through the most diverse, flexible and comprehensive statistics on everything that means company expenses.

                                                                                                                                                                                                                                            - Any statistics should be provided both at an overall level (centralized) and at a detailed level (to work like a magnifying glass).

                                                                                                                                                                                                                                            - Statistics for assessing the performance of employees, dispatchers, drivers, mechanics and more.

                                                                                                                                                                                                                                            - Quick and easy reorganization of company positions by redefining (restructuring) the application menu for employees.

                                                                                                                                                                                                                                            - Risk management and access to sensitive information should only be in the administration part of the application.

                                                                                                                                                                                                                                            - Warning of operating errors in the dispatching department, supplies, documents (cmr), invoicing, financial, etc.

                                                                                                                                                                                                                                            - Warnings for valid or periodic procedures: oil changes, tires, truck / trailer / employee documents.

                                                                                                                                                                                                                                            - The application should be a tool for faster integration of a new employee.

                                                                                                                                                                                                                                            - The use of the application should be made by all company staff and be a tool to increase employee responsibility.

                                                                                                                                                                                                                                            In other words, the application should be for the manager a faithful secretary, a careful and precise economic analyst, an incorruptible and non-partisan reviewer, a tool of search, calculation and organization worthy of the 21st century.

                                                                                                                                                                                                                                            1. Current Truck Situation

                                                                                                                                                                                                                                              It is a centralized situation, extremely condensed, of the situation at the moment of generating the transport orders in progress, as they were introduced by the dispatchers.

                                                                                                                                                                                                                                              The displayed orders can be filtered according to several criteria: Customer, Dispatcher, Truck, etc.

                                                                                                                                                                                                                                              The Estimated Time of Arrival (ETA) column can be displayed in many time zones using the ETA filter (expressed in UTC + a number of hours).

                                                                                                                                                                                                                                              The information on the Crt. Trucks Situation page can also be exported to Excel. The exported file is written in English, with several columns to record driving and break times that can be completed by dispatchers, so the file is very useful for transmitting morning situations to customers.

                                                                                                                                                                                                                                              VIDEO

                                                                                                                                                                                                                                              If the Crt. Trucks Situation page in the view version exists in your menu, you can access it directly at  order.report.view.php.

                                                                                                                                                                                                                                              TUTORIAL:

                                                                                                                                                                                                                                              Current Truck Situation - Part 1: https://youtu.be/YGWjyahpuj4

                                                                                                                                                                                                                                              Truck Position and Current Situation - Part 2: https://youtu.be/z2qJlDD2KiQ

                                                                                                                                                                                                                                              Other tutorials regarding the Dispatching section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                              https://www.youtube.com/playlist?list=PLJm1BrFpDpHVqlE8Tn-aR23KJY5AJiKQ9

                                                                                                                                                                                                                                              1. Automation (automatic transmission) of e-mails to customers regarding ETA (estimated time of arrival) in order to reach a certain location.

                                                                                                                                                                                                                                                The automatic transmission of such an email is done from the @ button, next to the command. The email will contain the current point of the order, as it appears recorded in the order (country, postal code, company name, address), as well as the Date and Time (Planned Arrival) at the next point of the order.

                                                                                                                                                                                                                                                This feature is a kind of Current Truck Situation, only for a single vehicle, and it is transmitted automatically, very simple to the customer.

                                                                                                                                                                                                                                                Note that the standard text can be modified or completed before transmission if desired.

                                                                                                                                                                                                                                                TUTORIAL:

                                                                                                                                                                                                                                                https://youtu.be/hzIszkPitDA

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                                                                                                                                                                                                                                                1. Truck Calendar - description

                                                                                                                                                                                                                                                  Truck Calendar is a situation of the present, centralized, which includes the transport orders in progress, as they were introduced by the dispatchers, but unfolded, graphically, over a calendar.

                                                                                                                                                                                                                                                  Thus, the current day is in the center, marked in yellow.

                                                                                                                                                                                                                                                  For both past (left) and future (right) days, the points of Loading, Unloading, Customs / Garage / Other documents, Zero Points are marked on the calendar.

                                                                                                                                                                                                                                                  In addition to the points mentioned above, the points of Position or Problem type are also marked, if they represent current points (positions) in the execution of the command.

                                                                                                                                                                                                                                                  If a turnkey resource is not engaged in order, it is marked with No Order.

                                                                                                                                                                                                                                                  Several symbols with the following meaning also appear in the situation:

                                                                                                                                                                                                                                                  Loading

                                                                                                                                                                                                                                                  Discharge

                                                                                                                                                                                                                                                  Zero-point

                                                                                                                                                                                                                                                  Customs / Garage / Other documents

                                                                                                                                                                                                                                                  Position

                                                                                                                                                                                                                                                  The following symbols also appear for the current day:

                                                                                                                                                                                                                                                  - Wait at

                                                                                                                                                                                                                                                  - go to

                                                                                                                                                                                                                                                  The current position of the truck is marked with a green background.

                                                                                                                                                                                                                                                  The situation can be filtered according to several criteria: Customer, Dispatcher, Truck, Truck Type (group) etc. . It can be generated for 3, 7 or 10 days starting from the current day.

                                                                                                                                                                                                                                                  There are two forms of process - one Detailed (the default form) and one Simplified (includes only the current day and future days, as well as less information, which can be more easily printed on paper).

                                                                                                                                                                                                                                                  VIDEO

                                                                                                                                                                                                                                                  If the Truck Calendar page exists in your menu, you can access it directly at truck.calendar.php.

                                                                                                                                                                                                                                                  TUTORIAL:

                                                                                                                                                                                                                                                  Truck Calendar: https://youtu.be/6BrPjLsrv4E

                                                                                                                                                                                                                                                  Other tutorials regarding the Dispatching section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                  https://www.youtube.com/playlist?list=PLJm1BrFpDpHVqlE8Tn-aR23KJY5AJiKQ9

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                                                                                                                                                                                                                                                  1. Command Templates - definition

                                                                                                                                                                                                                                                    Command templates are a tool dedicated to dispatchers in order to make their work easier, even by increasing the speed of operation in the software.

                                                                                                                                                                                                                                                    What does this tool do? As the name suggests, templates! You are probably already familiar with the idea of templates, the best known to be the payment templates when we use internet banking. In other words, something extremely useful and easy to use.


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                                                                                                                                                                                                                                                    1. Weekly rest record of drivers

                                                                                                                                                                                                                                                      Dispatchers always had the problem of remembering or keeping a record of what type of weekend break, weekly rest a driver should take and how long he can drive in a week. It is true that this record is not archived anywhere. The information was no longer relevant, usually on Monday, at the beginning of a new week.

                                                                                                                                                                                                                                                      It is now possible for this information to be stored in Soft-Transport during the week. It will also appear in the Current Truck Situation, which is sent to customers every morning.

                                                                                                                                                                                                                                                      Updating this information is very easy either directly from the Current Truck Situation or from the Employee List page.

                                                                                                                                                                                                                                                      On the Employee List page you will find a button on the Holy Week Break column, a button that will open the next rest recording window, where you also enter the Date and Time at which the Work Week began, and the Number of Mandatory Hours at the Next Weekly Rest after which click on the save button.


                                                                                                                                                                                                                                                      This information is displayed only during its validity period, after which the field will be emptied and the information will have to be recorded for the next week.

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                                                                                                                                                                                                                                                      1. Records of reservations for ferries, trains, bridges, etc. - description

                                                                                                                                                                                                                                                        In the daily work of the dispatchers, there are frequent problems related to crossing bridges, tunnels or traveling a non-motorized distance by ferry or train. There are always two sensitive points here: one related to the time for which the reservation was made and its observance, and the second related to the financial aspects - the actual cost of the crossing - who bears it.

                                                                                                                                                                                                                                                        To cover both sensitive points we have developed for dispatchers the possibility to add a reservation to any type of point (eg you can reserve a crane for loading or unloading), as well as the introduction in the Upload / Unload utility of a new Reservations section.

                                                                                                                                                                                                                                                        For the control of the second aspect, the financial one, we developed the Reservations List page, where you can search for reservations according to different criteria and add information related to the invoice.

                                                                                                                                                                                                                                                        If the Reservations List page exists in your menu you can access it directly at reservation.list.php 

                                                                                                                                                                                                                                                        TUTORIAL:

                                                                                                                                                                                                                                                        Lista Rezervari Feribot sau Tren

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                                                                                                                                                                                                                                                        1. Uploads / Downloads / Reservations utility

                                                                                                                                                                                                                                                          This utility, extremely useful for dispatchers in order to execute the orders in time and without syncope, which you find at the top of the program which allows you to view Upcoming Uploads, Downloads and  Future Reservations (not yet reached or not yet completed), in the order of their planning, the first that follows for each order (next step). If you want, there is a table similar to the Departures / Arrivals Table for trains or planes.

                                                                                                                                                                                                                                                          In addition, you can view or select (in the case of dispatchers) the order that contains the respective upload / download with a single click.

                                                                                                                                                                                                                                                          The utility warns in case of exceeding for Fixed Planning, set by the Variables from the administration account fixed_planned_arrive_date_interval and fixed_planned_arrive_date_expiry, but also for the situations when there is no fixed planning through the Variables from the administration account planned_arrive_date_interval and planned_arrive_date_expiry.

                                                                                                                                                                                                                                                          The right side of the table displayed for Uploads and Downloads, displays information about the Next Item.

                                                                                                                                                                                                                                                          This utility is accessible, like the others, from any page you are on.

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                                                                                                                                                                                                                                                          1. Order transfer - definition

                                                                                                                                                                                                                                                            Although in the future, only the dispatcher who opened the order in SoftTransport can make changes to its details, we still considered it useful to be able to transfer these orders, if necessary, to another dispatcher, as happens when a dispatcher goes on holiday, gets sick, etc. However, the time when an order was transferred, as well as the 2 parties involved, remain saved, to ensure the transparency and traceability of transfers. In our view, this transfer function is accessible only to the manager and / or the head of the column (Control account in the LIGHT version).

                                                                                                                                                                                                                                                            If the Order Transfer page exists in your menu, you can access it directly at order.user.list.php.

                                                                                                                                                                                                                                                            If the Transfer List page exists in your menu you can access it directly at order.user.transfer.list.php .

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                                                                                                                                                                                                                                                            1. Type of accounts (user account) mobile driver (smartphone)

                                                                                                                                                                                                                                                              The driver account type uses a simple and friendly interface, adapted for tablets and smartphones through which the driver can view the command in progress (active), transmits information about uploads / downloads in stages, as the order progresses.

                                                                                                                                                                                                                                                              Each driver accesses his user account based on a username and password that is set by the administration side.

                                                                                                                                                                                                                                                              This information automatically fills in the database, details of the loading / unloading points, such as KM board, KG loaded / unloaded, date and time of start / end, which the dispatcher was called to complete.

                                                                                                                                                                                                                                                              The dispatcher is notified by an internal message about this operation performed by the driver, still having the possibility to modify / correct the received information.

                                                                                                                                                                                                                                                              All this automated communication is possible where the SoftTransport application runs on the Internet, as is the case with most of our customers. However, in order to work, the driver also needs to have access to the Internet, from his smartphone, tablet or laptop. Which we already see quite often, at more than reasonable prices. The traffic consumption per message is extremely small, of the order of .... 50 kb, so in 1 GB of traffic, allocated, for example, by contract for roaming Internet, no less than 20,000 notifications would enter.

                                                                                                                                                                                                                                                              ATTENTION: This development can be applied where the dispatchers are in the PRESENT. The driver will only see the first stage following the execution of the order (first loading and unloading point where the date of arrival and departure is not completed. He will also see the planned date and time for loading / unloading. This is an additional reason (on next to many others) for the dispatcher to rigorously monitor and PLAN the trucks. It will be easier for him with Km on board, date and time of arrival / departure, KG loaded / unloaded will be
                                                                                                                                                                                                                                                              complete through the driver's interface. You will have more time available for PLANNING and OPTIMIZATION.

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                                                                                                                                                                                                                                                              1. Advantages - Automation (automatic transmission) of e-mails to customers regarding the status of order execution.

                                                                                                                                                                                                                                                                This feature greatly eases the dispatching, reducing the time spent writing emails to customers announcing that a truck has arrived for loading or unloading, started or finished these operations.

                                                                                                                                                                                                                                                                In addition, automation naturally results in greater promptness in transmitting this information to customers, which ultimately means greater vehicle productivity and a greater degree of customer satisfaction.

                                                                                                                                                                                                                                                                The automatic transmission will also be functional in the evening or at night, on weekends, when the dispatcher is at home, without him pressing any key.

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                                                                                                                                                                                                                                                                1. Operation - Automation (automatic transmission) of e-mails to customers regarding the status of order execution.

                                                                                                                                                                                                                                                                  How does this automation work?

                                                                                                                                                                                                                                                                  The driver when from his user account clicks the buttons I have arrived, I have started or I have finished loading or unloading, based on a predefined format, an e-mail with the respective information is automatically sent to the dispatcher who is registered as Customer contact for that order.

                                                                                                                                                                                                                                                                  The e-mail is sent in Romanian, English or German, depending on the client's language. At the same time, the dispatcher receives the same information through internal messaging, which is also informed about the automatic transmission of e-mail to the customer.

                                                                                                                                                                                                                                                                  Some observations:

                                                                                                                                                                                                                                                                  -the customer can Reply to the automatic e-mail, which is directed to his own dispatcher, who follows the order.

                                                                                                                                                                                                                                                                  -In the automatic email, the contact details of your own dispatcher (as defined in the User List in the administration part) are taken over automatically.

                                                                                                                                                                                                                                                                  -Event time information is automatically converted to the local time of the country where the upload / download takes place.

                                                                                                                                                                                                                                                                  -Several new boxes of interest to the customer have been added to the driver's account, such as Freight Details or Free Floor Meters (LDM), which, if completed by the driver, will be automatically sent by e-mail. to the customer.

                                                                                                                                                                                                                                                                  -This automation is not universal for all customers, you can choose the customers for whom you automate communication.

                                                                                                                                                                                                                                                                  -Automation is not universal for all execution phases, you can choose to notify only the phase of I have arrived, but not the phase I have started, or only that of I have finished.

                                                                                                                                                                                                                                                                  -During the testing period of this facility, we found that the drivers received this automation very well.

                                                                                                                                                                                                                                                                  -Likewise, the customers were very open and satisfied, I would say 100%.

                                                                                                                                                                                                                                                                  TUTORIAL:

                                                                                                                                                                                                                                                                  https://youtu.be/-8_cbkrOy34

                                                                                                                                                                                                                                                                  1. Advantages - Automation of loading and transmission of CMR in Real Time

                                                                                                                                                                                                                                                                    Automation of CMR loading and transmission in Real-Time is done simultaneously from drivers to dispatchers and customers alike.

                                                                                                                                                                                                                                                                    Obviously, you can choose the customers for whom you want this feature, as well as the fact if you want the CMR to be sent (as a picture) even after uploading or only at the end of the download.

                                                                                                                                                                                                                                                                    This facility is also valid for the drivers of the subcontractors, the shipping companies being perhaps the big beneficiaries of this facility, the whole flow of transport documents (CMRs) being done automatically, on the Subcontractor-Customer - Customer Customer chain!

                                                                                                                                                                                                                                                                    For carriers, it saves time with the management of CMRs, the customer is satisfied with obtaining POD (proof of delivery) in real-time, and for dispatchers eliminates any doubts or ambiguities regarding the goods.

                                                                                                                                                                                                                                                                    Tutorials:

                                                                                                                                                                                                                                                                    Notificari Clienti - Setare Transmitere Automata CMR - vers. 22 - 19 Dec 2019

                                                                                                                                                                                                                                                                    Transmitere CMR la incarcare - vers. 22 - 19 Dec 2019

                                                                                                                                                                                                                                                                    Transmitere CMR la descarcare (POD) - vers. 22 - 19 Dec 2019

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                                                                                                                                                                                                                                                                    1. How can the driver upload / add a picture (image) with the CMR?

                                                                                                                                                                                                                                                                      To upload the image (picture) about CMR from the driver's account, at the 'I have finished loading' and 'i have finished unloading' statuses the blue button 1 appears. This button opens the Add New CMR (Row) window. Press the green button 1, Add New CMR (Row), then in the entered line fill in the series and CMR number, quantity, choose the unit of measurement, kilograms and information about the accompanying documents if any. If the field 16 and 17 is completed on CMR, check the orange button, respectively CMR OK? if the document is correctly drawn up, then Save.

                                                                                                                                                                                                                                                                      After adding the CMR information, return to the blue button 1. Add CMR, and a green button appears in the previously saved line. Press the green button to the right of the CMR line for which you want to add a picture. From the window that appears, choose The Camera of the device and take a picture of that document and then press the blue Save button. You will receive a confirmation message if the document was successfully uploaded.

                                                                                                                                                                                                                                                                      At the status of "I have reached Download", access the blue Download CMR button. Check the unloaded batch. Right-click the green file upload button. The CMR Upload window opens on Gdrive, press the Choose Picture button, which opens the location selection window on your phone. Choose The Camera option. Take the picture of the document you want and press OK, then press the blue Upload button. After saving you will also receive a confirmation message with the text The File was successfully uploaded. It remains to Save in the CMR window.

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                                                                                                                                                                                                                                                                      1. WhatsApp integration in the application and automation of communication between Own Dispatchers and Drivers

                                                                                                                                                                                                                                                                        We are talking here about a group of developments and improvements that ensure an even easier, safer, complete (and cheap) communication between our own dispatchers and drivers. In this regard:

                                                                                                                                                                                                                                                                        • The SMS button next to the transport order, not only generates in a window a short, standard (but modifiable) text from the information registered to the order, but you will also find in this window an automatic transmission button on Internal Messaging, with the possibility of simultaneous transmission also on WhatsApp, at the work phone number of the driver engaged in the order. If you want to send the message only through internal messaging, without WhatsApp, uncheck the box before pressing the green Send button.
                                                                                                                                                                                                                                                                        • The application for SmartPhone (Android) has been improved, so that starting with version 2, receiving a message on Soft-Transport's Internal Messaging will be accompanied by phone notifications (including audio).
                                                                                                                                                                                                                                                                        • The Message Utility (CTRL + 8) allows the transmission of the message simultaneously on WhatsApp. In the transmission window, in the lower right corner you will find that option through the icon. After checking the box, the message to be sent via Internal Messaging will be sent also automatically via WhatsApp
                                                                                                                                                                                                                                                                        • The list of messages sent / received on an order by the dispatcher or driver is accessible both from the SMS window and from the pop-up window with the Order Summary. It is located in the lower right corner of the window and appears as a button
                                                                                                                                                                                                                                                                        • There is a page called the Message List (user.message.view.php), where each user can see and search for the messages they received or sent through the internal messaging in Soft-Transport.

                                                                                                                                                                                                                                                                        Whatsapp integrated in Soft-Transport uses phone numbers in international format.

                                                                                                                                                                                                                                                                        It happens that drivers or even dispatchers have phone numbers from other countries. Because of this, Whatsapp works through Soft-Transport regardless of the country where the work phone number is registered.

                                                                                                                                                                                                                                                                        Therefore, please enter in the employee file the work phone number in international format, for example, in the format +40740123456 or +390601234567 !!!

                                                                                                                                                                                                                                                                        ~

                                                                                                                                                                                                                                                                        1. Telematic page

                                                                                                                                                                                                                                                                          On this page you can see on the Google Maps all the trucks that have installed on them a GPS tracking device from WebEye, SafeFleet or Frotcom, as well as Mercedes, Scania, Renault and Volvo trucks, using the telematics solutions of the Mercedes-Benz manufacturers (FleetBoard ), Scania (Scania Fleet Management) , Renault (Optifleet) and Volvo (Dynafleet).

                                                                                                                                                                                                                                                                          On the map are differentiated with different icons the status of the trucks (parked with the engine stopped, the truck in motion).

                                                                                                                                                                                                                                                                          On the right side is the list of trucks taken from the monitoring system, and next to these plate numbers is the link with the ID of the active transport order in which the truck is engaged. If you click on the plate number in the right column, the respective truck will be selected and the map will focus on its position.

                                                                                                                                                                                                                                                                          Starting with version 24, on the Telematics page, in addition to the trucks engaged in active orders, are also displayed the goods from the planned orders (in advance) that have not yet allocated a resource for execution.

                                                                                                                                                                                                                                                                          The small icon indicating the goods are orange and the plate number of the planned truck appears on the label. If the order does not even have a planned truck, because no details are yet known about who will execute that order, the name of the client and the order ID  will be displayed on the label.

                                                                                                                                                                                                                                                                          Several filters have been introduced on the Telematics page. Thus, you can filter the trucks displayed on the map by Dispatcher, Construction Category (Group), Vehicles with or without orders, Client or even Driver. In addition to these filters, an icon has been placed next to each order so you can view the route HERE saved  for that particular order, with all the details of the active order of the respective vehicle.

                                                                                                                                                                                                                                                                          A selecting box has been added under the filters where up to 6 truck plate numbers can be selected simultaneously. After selecting them, with the help of the green search button, the saved routes for the active orders of the 6 trucks will be displayed simultaneously on the map with different colors. This is useful for planning vehicle exchanges or for choosing the optimal location for driver exchanges.

                                                                                                                                                                                                                                                                          If the Telematics page exists in your menu, you can access it directly at telematics.map.php .

                                                                                                                                                                                                                                                                          ~

                                                                                                                                                                                                                                                                          1. Google Maps

                                                                                                                                                                                                                                                                            The Google Maps has been integrated into the Upload / Download point window, so that you can automatically locate the companies or addresses you enter on the map, with the ability to automatically import missing details from the POI description, including GPS coordinates.

                                                                                                                                                                                                                                                                            In the dispatcher's account, in the Orders section, it has been integrated the possibility to display on the Google map the points of the respective order, as well as the kilometers between the points. The integrated Google service is free until a maximum of 10 points is displayed simultaneously. If the number of points exceeds 10, the map will display all locations except Position points.

                                                                                                                                                                                                                                                                            Km calculated by Google Maps can be saved directly in the body of the order, in the Planned Km column.

                                                                                                                                                                                                                                                                            At the end of the table, after the total km command, the remaining km from the current point to the final destination is also displayed.

                                                                                                                                                                                                                                                                            To view the current position of the car on the Google Maps, press the orange Telematic button on the bottom left and the map will show you the position of the vehicle in the form of an orange balloon.

                                                                                                                                                                                                                                                                            TUTORIAL:

                                                                                                                                                                                                                                                                            Route (Route) Order (Google Maps): https://youtu.be/3HgibOq3NY8

                                                                                                                                                                                                                                                                            Other tutorials regarding the Dispatching section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                            https://www.youtube.com/playlist?list=PLJm1BrFpDpHVqlE8Tn-aR23KJY5AJiKQ9

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                                                                                                                                                                                                                                                                            1. HERE Maps

                                                                                                                                                                                                                                                                              A new section was launched in verse 1.16 on the integration of HERE maps into the application.

                                                                                                                                                                                                                                                                              These maps offer 2 additional facilities compared to Google Maps, and I would say indispensable for the activity we carry out: truck routes and the calculation of tolls related to a route. From this point of view, the solution we propose is even more precise and cheaper than other solutions of this kind on the market. Not to mention that the price of this option is directly proportional to the number of vehicles you have in operation.

                                                                                                                                                                                                                                                                              What makes this development an even more powerful tool is that the routes (routes) can be saved in its own database and can be viewed on the interactive map whenever needed, including the order checker or manager. Drivers can also see the map saved by the dispatcher from their driver accounts.

                                                                                                                                                                                                                                                                              Depending on the volume of data traffic that drivers have available, you can choose to have access to the interactive map or just a still image with the saved route.

                                                                                                                                                                                                                                                                              On the HERE map, route points can be defined as Stop points (eg Uploads / Unloads) or Non-Stop points (Via points, or Command Position points). Thus, in order to define a VIA point, a maximum magnification of the map is not necessary, because there is a defined when calculating the route, a tolerance of 15 km compared to the No Stop point. This tolerance can be changed from the administration side.

                                                                                                                                                                                                                                                                              On the HERE Maps page, as well as on the Here map from the dispatchers (on the Order page) the possibility to search for a specific locality by postal code or by the name of the location was introduced. From the top left corner, click on the green "search" icon, which will open your search window. Enter the city name or zip code. You will be shown the search results in the form of a numbered list, and a balloon with the geographical position corresponding to each number in the list will appear on the map.

                                                                                                                                                                                                                                                                              Other details that may be useful to you:

                                                                                                                                                                                                                                                                              • When calculating the route there is the possibility to deactivate the tonnage / size restrictions. This can be useful in the case of Romania, where many of the restrictions on the ground are chaotic and in addition, some of them unjustified, being forgotten by road administrators. This usually makes it difficult to use truck route planners in Romania.
                                                                                                                                                                                                                                                                              • In addition to Global Optimization (depending on time (by cost to the driver), distance (by cost to vehicle) and tolls (by cost to tax excluding VAT)) there is also the possibility to calculate the Fastest Route (only depending on time) or Shortest (depending on distance)
                                                                                                                                                                                                                                                                              • Directly on the map, with the right click, you can get the address, postal code, coordinates and you can add a marker or search for parking lots, gas stations or other facilities.
                                                                                                                                                                                                                                                                              • At dispatchers, on the Here map from the command, in addition to the Update Command Points button, which restores the route points from the command points, the Act button was introduced. Command Points (with EIA), button that does the same thing, but keeps the EIA points defined until that dispatcher moment.
                                                                                                                                                                                                                                                                              • At Route Generation, tolls are displayed without VAT and with VAT for each country. Saving them as an estimated cost with the toll is done at the value without VAT. If it is desired that the estimated saving of tolls be made at their VAT value, this can be set by the administration.
                                                                                                                                                                                                                                                                              • The Route Generation also displays the total KM and KM taxable for each country. Taxable KM is saved as Estimated Taxable KM when the route is saved by the dispatcher.
                                                                                                                                                                                                                                                                              • It is possible to view the map in full screen.
                                                                                                                                                                                                                                                                              • When printing a route, we have inserted a selection of the sections to be printed (selective printing).
                                                                                                                                                                                                                                                                              • On the Here map from the dispatchers the balloons of the loading / unloading points are numbered
                                                                                                                                                                                                                                                                              • A dispatcher filter has been added to the Order Route page
                                                                                                                                                                                                                                                                              • On the Here Map page you can move your waypoints up or down with arrows
                                                                                                                                                                                                                                                                              • Also on the Here Map page we have introduced some icons for quick setting of parameters for different (standard) machine types.
                                                                                                                                                                                                                                                                              • The saved HERE map is also accessible from the Order Summary pop-up window.

                                                                                                                                                                                                                                                                              TUTORIAL:

                                                                                                                                                                                                                                                                              Route (Route) command (Here Maps): https://youtu.be/zW7vB9-DO9Y

                                                                                                                                                                                                                                                                              Other tutorials regarding the Dispatching section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                              https://www.youtube.com/playlist?list=PLJm1BrFpDpHVqlE8Tn-aR23KJY5AJiKQ9

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                                                                                                                                                                                                                                                                              1. Integration of HERE Maps and GROUPAGE.

                                                                                                                                                                                                                                                                                Starting with version 1.17, the Integration of HERE Maps and GROUPAGE has been introduced. This way you can calculate and save the route (and by default KM plan and tolls) and for groupages.

                                                                                                                                                                                                                                                                                In the dispatcher account (or Operational in the LIGHT version), next to each command that is part of the group there is the Here map button, with the help of which the group map can be generated.
                                                                                                                                                                                                                                                                                This button will open a window where you will find all the control points related to the same grouping, arranged (interspersed) chronologically in time, exactly so will the route of the car. Click the Generate Route button, and a route will be calculated for you on the map. At the bottom, under the map, you will be shown in the form of a line the information about the grouping route, planned km and the tolls related to the grouping. This information can be saved with the light blue floppy disk button. With the help of the button - dark blue printer - you can print the generated map, and with the button - orange floppy map - you can save it as a template. When saving, a confirmation window appears, stating that the map has been saved successfully.

                                                                                                                                                                                                                                                                                The group maps will not be visible on the Order Route page, they will be visible on the Group Summaries page or in the pop-up window that opens the Group Summary.

                                                                                                                                                                                                                                                                                Information about planned km, estimated tolls, agreed price / planned km appears in tabular form at the bottom of the group summary.


                                                                                                                                                                                                                                                                                The actual route for the grouping can be viewed starting from the icon - the blue map -, next to the name of the grouping (circuit code), which will open a Printed Saved Route for the grouping page. The printing may contain, depending on your preference tolls, the cost to the driver and / or the vehicle. You can generate the map as a picture or print the route as Pdf.

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                                                                                                                                                                                                                                                                                1. What is a Group Summary?

                                                                                                                                                                                                                                                                                  Groupage is the transport in the same means of transport of goods from several customers (several transport orders) simultaneously (or at least on a certain piece of road and for a certain period of time).

                                                                                                                                                                                                                                                                                  A Group Summary is a report that includes in its header information about the group name, group date, customers, and all group points (uploads, downloads, etc.) from start to finish.

                                                                                                                                                                                                                                                                                  The report totals the number of km for each vehicle (truck) involved in its execution.

                                                                                                                                                                                                                                                                                  Perhaps the most important indicator of this ratio is total income / km at the group level.

                                                                                                                                                                                                                                                                                  For those who also use the HERE Extraoption (HERE maps) there is the possibility to save a route for the whole group, as well as the estimated cost of tolls. In this case, the program calculates another indicator, even more relevant: (Total Income - Cost of Road Taxes) / KM.

                                                                                                                                                                                                                                                                                  If this page exists in your menu you can access it directly at order.cluster.summary.php .

                                                                                                                                                                                                                                                                                  1. Handing over Documents - definition

                                                                                                                                                                                                                                                                                    The Handover document page is mainly used by dispatchers.

                                                                                                                                                                                                                                                                                    It centrally displays information on the delivery of transport documents to customers. These are in particular CMRs, accompanying documents (shipping notices, delivery notes, etc.) and other documents where applicable (journey sheets, pallet sheets, etc.).

                                                                                                                                                                                                                                                                                    Often these documents are left by drivers at the customer's premises or other locations designated by the customer on the route. They can also be sent by post (including courier) or email.

                                                                                                                                                                                                                                                                                    In any case, this field is not dedicated to the date of transmission of the invoice. The evidence of sending the invoices is followed by the financial-accounting department.

                                                                                                                                                                                                                                                                                    Information on the shipment of the invoice can be added, however, but the emphasis is on the delivery of transport documents.

                                                                                                                                                                                                                                                                                    The information entered by the dispatchers is visible to both the invoicer and the secretary, who in turn can enter information on the delivery of transport documents, when applicable.

                                                                                                                                                                                                                                                                                    The manager also has the opportunity to see the situation of handing over the transport documents at the level of the entire company.

                                                                                                                                                                                                                                                                                    There is also on this page the possibility to change the information on the delivery of transport documents to customers, entered for each order. Next to each row in the table, which is a command, a green edit button has been added on the right.

                                                                                                                                                                                                                                                                                    It should be noted that both when registering and changing the information related to the delivery of documents, at the time of saving, the program verifies whether the due date for the customer depends on the date of delivery of documents and if so, the due date of invoices for that order is recalculated depending on the new information introduced. If the invoice maturity is different, then the application asks the user for confirmation for the automatic maturity change.

                                                                                                                                                                                                                                                                                    If the Handover Documents page in the verifier (or dispatcher) version exists in your menu, you can access it directly at order.document.php .

                                                                                                                                                                                                                                                                                    If the Documents Status page (in the Manager version) exists in your menu, you can access it directly at order.document.manager.php .

                                                                                                                                                                                                                                                                                    TUTORIAL:

                                                                                                                                                                                                                                                                                    Situatie Predare Documente de Transport

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                                                                                                                                                                                                                                                                                    1. Handing over Documents - utility

                                                                                                                                                                                                                                                                                      The Documents Delivery or Documents Status pages (as it appears in the manager account) are intended for the operation and control of the delivery of transport documents (CMRs and other accompanying documents) to transport customers.

                                                                                                                                                                                                                                                                                      This evidence, not necessarily difficult, as cumbersome and voluminous as possible of documents is facilitated by the use of filters: vehicle, customer, dispatcher, order, handed over or not handed over.

                                                                                                                                                                                                                                                                                      For orders which documents are not delivered, the Delivery Date and the Delivery Location can be recorded in block mode, meaning that it can be used for several orders simultaneously. In fact, in practice, they are sent to the customer in an envelope or the driver leaves the documents to the customer for several orders at once.

                                                                                                                                                                                                                                                                                      The registration of the handover of documents is done using the first column, checking the commands whose documents have been handed over, after which by pressing the button in the upper left corner of the table (clip icon), the recording window Date and Place of Handing over Documents will appear.

                                                                                                                                                                                                                                                                                      If the Handover Documents page in the verifier (or dispatcher) version exists in your menu, you can access it directly at order.document.php.

                                                                                                                                                                                                                                                                                      TUTORIAL:

                                                                                                                                                                                                                                                                                      Situatie Predare Documente de Transport

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                                                                                                                                                                                                                                                                                      1. Electronic archive of transport documents (files)

                                                                                                                                                                                                                                                                                        The electronic archive of transport documents is a module / facility designed to scan course documents (roadmap, CMRs, statements), save them, as well as search, access / view them through GDrive, a service offered free of charge by Google (up to 15 GB, then you can buy from Google 100 GB for $ 2 per month) and integrated into Soft-Transport.

                                                                                                                                                                                                                                                                                        This service brings a lot of advantages. Checking documents, checking the order as a whole, searching for documents, sending them by email become much easier.

                                                                                                                                                                                                                                                                                        Here are more Soft-Transport facilities related to:

                                                                                                                                                                                                                                                                                        A. Archiving of transport documents (MRLs, freight notices, pallet sheets, etc.).

                                                                                                                                                                                                                                                                                        • Automatic retrieval from the driver and automatic upload to the order book of pictures with CMRs and other transport documents.
                                                                                                                                                                                                                                                                                        • Automatic transmission of transport documents to the customer.
                                                                                                                                                                                                                                                                                        • Structuring and managing the archive of transport documents both at the order level and at batch level (CMR)
                                                                                                                                                                                                                                                                                        • Access and view transport documents from the order pop-up window, from anywhere in the application there is a reference to it (order id).
                                                                                                                                                                                                                                                                                        • The Find Documents page, where you can view documents uploaded to G-Drive in a specific directory (folder), for example in the directory named the order ID.
                                                                                                                                                                                                                                                                                        • Order Document Archive Verification page, for quick and extensive verification of the electronic document archive for orders.

                                                                                                                                                                                                                                                                                        B. Uploading and consulting scanned documents for (auto) vehicle (coupon, identity card, pollution class, etc.), employees (certificate, CI, etc.) and partners (license, insurance, etc.)

                                                                                                                                                                                                                                                                                                 To load (attach) scanned documents of a vehicle, go to the Truck List page (in the verifier version - truck.verify.list.php), where next to each vehicle you will find the dark blue button Upload Documents. This button opens the file upload window on Gdrive. Click the Document button, select the file you want to upload from your computer, then press the blue upload button
                                                                                                                                                                                                                                                                                              The file name will be the same as the name under which the file was saved on your computer, but if you want, it can be renamed at upload time.

                                                                                                                                                                                                                                                                                             The procedure for loading (attaching) documents for trailers is similar.

                                                                                                                                                                                                                                                                                             These documents can be consulted from the truck or trailer file (the file is opened by clicking on the registration number on any page where the user is), or directly from Gdrive. To access GDrive, select Documents from the menu, Search Documents page. In the text box, enter the name of the map, (for truck example: truck_131, where No. 131 is the car ID in the database) and enter Search.

                                                                                                                                                                                                                                                                                         Employee documents can be uploaded from the Employee List page, and Partner documents can be uploaded from the Partner List page (in the verifier version), the procedure being similar.

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                                                                                                                                                                                                                                                                                        1. Invoicing - Principles

                                                                                                                                                                                                                                                                                          The Soft-Transport application has implemented an INVOICING section, where the possibility to prepare (issue) invoices for transport has been introduced. The Billing page is organized in tabular form and includes on the lines the transport orders, including the following advantages:

                                                                                                                                                                                                                                                                                          - the preparation of the invoice is much faster and much more correct because many of the explanations of the invoice are pre-filled automatically: transport period, truck number, trailer registration number, start / end locations, order / contract number, etc.

                                                                                                                                                                                                                                                                                          - the exchange rate of the BNR is taken over automatically so that when you draw up invoices in foreign currency, the equivalent in lei is calculated automatically.

                                                                                                                                                                                                                                                                                          - the maturity calculation is done automatically, depending on the information contained in the database for the respective client, the program knowing how to calculate the maturity according to several variants: a number x days from the invoice date, the date of delivery of documents, the current month.

                                                                                                                                                                                                                                                                                          There is the possibility to customize the invoices according to your needs and preferences, modifying the billing layout (s) in the administration part of the application. This way you can:

                                                                                                                                                                                                                                                                                          - insert Logo, Header, Custom Basement to your invoice.

                                                                                                                                                                                                                                                                                          - you can choose which details of the order to be automatically included in the invoice, depending on the customer, the nature of the transport, etc.

                                                                                                                                                                                                                                                                                          - you can choose what information you, as a supplier, and customers have on your invoice.

                                                                                                                                                                                                                                                                                          - you can set certain standard texts to appear on the invoice, for example: “VAT on receipt”, or “The invoice was sent by e-mail”, or “Thank you for choosing us”, etc. *

                                                                                                                                                                                                                                                                                          The date of the invoice can be chosen to be in the past, some companies preferring to pass as the date of the invoice the date of unloading, and not the date of the actual preparation of the invoice.

                                                                                                                                                                                                                                                                                          The program offers you the next free number in the invoice series, leaving you at the same time the possibility (even helping you) to choose an unused number from the previous ones.

                                                                                                                                                                                                                                                                                          When choosing the available invoice numbers, clicking on a number automatically picks it up in the invoice line. The biller will be very happy with this little artifice, which allows him to navigate between windows without noting or memorizing the bill number he has chosen. This is especially useful if the date of the invoice does not coincide with the date of its preparation.

                                                                                                                                                                                                                                                                                          The program gives you the possibility to draw up an invoice for a single order, or an invoice for several orders simultaneously, without losing any of the automation offered.

                                                                                                                                                                                                                                                                                          The program gives you the opportunity to prepare invoices for other services and products, other than transportation. For example sale of cars, various goods, penalties, etc.

                                                                                                                                                                                                                                                                                          The VAT rate may change from the administration side of the application in one second.

                                                                                                                                                                                                                                                                                          It is recommended that billing be done by someone other than the Dispatcher. However, there is a possibility for the dispatcher to draw up invoices, in which case he is limited to the orders he has managed. In other words, if the Billing page is used by a Dispatcher (in the Standard version) or an Operational account (in the Light version), the accessible orders will be only those that the user entered. This is especially useful for companies where dispatchers are the ones who bill their own orders. In this way, their access to sensitive information, which is not in their area of ​​interest, was limited.

                                                                                                                                                                                                                                                                                          If the Billing page exists in your menu, you can access it directly at order.invoice.php . 

                                                                                                                                                                                                                                                                                          1. Invoicing - description

                                                                                                                                                                                                                                                                                            Within the Invoicing page, the invoices for the performed transport are drawn up (closed orders) and the credit notes sent by the customers are registered (if applicable for the respective order). The invoicing page is organized in tables form and includes on the lines all the transport orders registered in the program.

                                                                                                                                                                                                                                                                                            There is the possibility to customize the invoice layout according to your needs and preferences, up to the customer level.

                                                                                                                                                                                                                                                                                            The preparation of the invoice is much faster and much more correct because many of the explanations of the invoice are pre-filled automatically: transport period, truck number, trailer registration number, start / end locations, order / contract number, etc.

                                                                                                                                                                                                                                                                                            The NBR exchange rate is automatically taken over and when the invoice is drawn up in foreign currency, the equivalent in lei is calculated automatically. The maturity calculation is also done automatically, depending on the information contained in the Partners database for the respective client, the program knowing how to calculate the maturity according to several variants.

                                                                                                                                                                                                                                                                                            At Invoicing, it is possible to automatically take over the amounts registered in the Agreed Price or Tariff. This is especially useful when talking about Multiple Invoicing.

                                                                                                                                                                                                                                                                                            On the Invoicing page, you'll be able to easily identify orders that are / aren't invoiced, that have / don't have Credit Notes. For each order in the table, comparative information is displayed regarding the agreed price, total invoiced value or calculated value by the customer (beneficiary).

                                                                                                                                                                                                                                                                                            Also in this page you can enter the information regarding the estimated cost with the tolls and Km paid by the beneficiary.

                                                                                                                                                                                                                                                                                            The most powerful tool of this page remains, however, in our opinion, the tariff, which is a smart model for the calculation formula of the tariff, in the case of more sophisticated transport contracts.

                                                                                                                                                                                                                                                                                            If the Invoicing page exists in your menu, you can access it directly at order.invoice.php . 

                                                                                                                                                                                                                                                                                            TUTORIAL:

                                                                                                                                                                                                                                                                                            Invoicing Page: https://youtu.be/fcf1NdjaRu0

                                                                                                                                                                                                                                                                                            Other tutorials related to the Invoicing section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                            https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnuiRq3mELygl8l_zuwa6T

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                                                                                                                                                                                                                                                                                            1. Invoicing - the connection to the accounting program

                                                                                                                                                                                                                                                                                              Why can't SoftTransport make sure invoices get DIRECTLY into the accounting program?

                                                                                                                                                                                                                                                                                              At first glance, this seems like a problem. Even so, why can't they send customer invoices directly into the accounting program?

                                                                                                                                                                                                                                                                                              1. Because SoftTransport is not an accounting program and does not aim to become one. Why? Because monthly, if not daily, or if not several times a day should be adapted so as to comply with the new regulations of the Ministry of Finance. It would mean selling the program maybe 10 times more expensive.


                                                                                                                                                                                                                                                                                              2. On the other hand, there are very good, cheap and up-to-date programs on the market for your company's accountant to find out about the changes that the Ministry of Finance is preparing.


                                                                                                                                                                                                                                                                                              3. The operation of re-entering the invoices in the accounting program does not mean "doubling" the work. It can take over 10 minutes, if not more, to draw up an invoice, calculate the correct value of the transport service and check the documentation. Reintroducing the date, number, customer and total amounts of this invoice into the accounting program take about 20 seconds!


                                                                                                                                                                                                                                                                                              4. At the time of drawing up the invoice, no details are yet known about how to send it to the customer. When an invoice is entered in the accounting program you can check once again the correctness of the data (date of preparation, customer, due date, order of magnitude of the amount - if it is in common sense), and very importantly, if that invoice was transmitted to the customer and reached the destination. After all, an invoice will be paid only after it reaches its destination!


                                                                                                                                                                                                                                                                                              5. In other words, it is a GREAT ADVANTAGE to introduce another pair of eyes in the invoicing process, thus avoiding that a trivial mistake of the invoicer (maybe an extra figure to an amount) to reach directly in the Balance Sheet and from there to VAT or income tax return.


                                                                                                                                                                                                                                                                                              However, if desired, on the Invoice List page you will find an Excel Export button, through which invoices can be exported from Soft-Transport and then imported into the accounting program.

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                                                                                                                                                                                                                                                                                              1. Invoice List

                                                                                                                                                                                                                                                                                                In the Invoice List section you have access to a record of Invoices issued to customers and Credit Notes issued by them. The table in this list can be exported to Excel using the button in the upper right corner of the page.

                                                                                                                                                                                                                                                                                                This page is extremely useful for accountants, for checking with the accounting program, for searching and viewing invoices.

                                                                                                                                                                                                                                                                                                The actual invoicing of transport orders is done from another page, Invoicing, which contains several tools needed for this complex process, including access to the tariff.

                                                                                                                                                                                                                                                                                                The Invoices List exists in two options, one in which Simple Invoices can be issued outside the transport orders (non-operational) and another variant, only with viewing rights.

                                                                                                                                                                                                                                                                                                If the Invoice List page (in the view version) exists in your menu, you can access it directly at invoice.view.php . 

                                                                                                                                                                                                                                                                                                TUTORIAL:

                                                                                                                                                                                                                                                                                                https://youtu.be/GT0Svrtt8aw

                                                                                                                                                                                                                                                                                                Other tutorials related to the Billing section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnuiRq3mELygl8l_zuwa6T

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                                                                                                                                                                                                                                                                                                1. How can I make an invoice that is not linked to a transport order?

                                                                                                                                                                                                                                                                                                  The program gives you the opportunity to prepare invoices for other services and products, other than transportation. For example: sale of cars, various goods, penalties, etc. To do this, go to the Invoice List (invoice.php) section of the Invoice menu, where you click on the blue button in the upper right corner of the page. An invoice window for other services will open, where you fill in the invoice information. After that, click on the green button after which the actual invoice will open. Fill in the text about Product and Unit Price. If there are multiple products, you can add multiple rows by clicking the green Add New Row button. All fields in the invoice are editable. To finish, click the blue Save and Print button

                                                                                                                                                                                                                                                                                                  1. What is a credit note?

                                                                                                                                                                                                                                                                                                    A Credit Note is actually a document that certifies the customer's self-invoicing. It is quite common with Western customers, especially when it comes to providing transportation services under a contract. Customers make payments based on these credit notes, regardless of the invoice prepared by the transport provider.

                                                                                                                                                                                                                                                                                                    A Credit Note can be registered on the Invoicing page, as well as your own invoice for that order. The evidence of credit notes is very useful in the case of deciphering the collection documents from customers or in the process of challenging them.

                                                                                                                                                                                                                                                                                                    They can also be found on the Invoice List page.

                                                                                                                                                                                                                                                                                                    If the Invoice List page (Manager version) exists in your menu, you can access it directly at invoice.view.php 

                                                                                                                                                                                                                                                                                                    TUTORIAL:

                                                                                                                                                                                                                                                                                                    Introduction Credit Notes: https://youtu.be/FqK9x8lLb8c

                                                                                                                                                                                                                                                                                                    Other tutorials related to the Billing section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                    https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnuiRq3mELygl8l_zuwa6T

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                                                                                                                                                                                                                                                                                                    1. Appeal - definition

                                                                                                                                                                                                                                                                                                      The Appeals page is a section for registering, tracking and recording Appeals that occur during the performance of transport contracts.

                                                                                                                                                                                                                                                                                                      If the transport price is not set flat, but according to a contractual agreement, based on a calculation formula based on planned KM, tolls and other parameters, it happens (unfortunately frequently) that the amount calculated by the customer to not the right one. In this case, it is necessary to formulate an appeal and obtain the correct value of the transport service.

                                                                                                                                                                                                                                                                                                      If the Appeals page (in the View version) exists in your menu, you can access it directly at appeal.view.php .

                                                                                                                                                                                                                                                                                                      TUTORIAL:

                                                                                                                                                                                                                                                                                                      https://youtu.be/vhOxIXArEF0

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                                                                                                                                                                                                                                                                                                      1. Invoices and receipts statement (customer schedule)

                                                                                                                                                                                                                                                                                                        Invoices and receipts situation, represents the actual schedule, displays for each invoice, the receipts made as well as the balance left unpaid. There are also extremely useful filters on this page such as: Invoice number, Customer, Order ID, Dispatcher.

                                                                                                                                                                                                                                                                                                        In addition, the situation can be printed or exported to Excel.

                                                                                                                                                                                                                                                                                                        If the Receipts page exists in your menu, you can access it directly at income.list.php .

                                                                                                                                                                                                                                                                                                        If the Invoices and Receipts Statement page exists in your menu, you can access it directly at invoice.income.list.php .

                                                                                                                                                                                                                                                                                                        1. Fiscal value statistics

                                                                                                                                                                                                                                                                                                          This page, called Fiscal value, contains total invoices prepared, by customers and in dynamics, ie for several months in parallel. It is useful for the accounting department for a quick confrontation between billing and financial accounting. It is also very useful for management to compare several months for the same customer, as well as to estimate the share of a particular customer within the same calendar month.

                                                                                                                                                                                                                                                                                                          With the filters on the page you can select the display mode, display only in the invoiced currency, or converted into RON equivalent (this is useful for the accounting department for checks), with or without VAT, transport invoices or simple, by compartments , Client Country, Client Type (Occasional / Contractual), Bonus Level. and so on

                                                                                                                                                                                                                                                                                                          The page also has an excel export button. The report can be printed using the print button.

                                                                                                                                                                                                                                                                                                          If the Turnover Statistics page exists in your menu you can access it directly at client.invoice.month.php 

                                                                                                                                                                                                                                                                                                          TUTORIAL:

                                                                                                                                                                                                                                                                                                          https://youtu.be/sxxXeWzQ_2s

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                                                                                                                                                                                                                                                                                                          1. Route Statistics (Orders)

                                                                                                                                                                                                                                                                                                            This page is a report (statistics) on transport orders received from the customer and executed by your company directly (with your own vehicles) or indirectly (through subcontractors).

                                                                                                                                                                                                                                                                                                            The page is endowed with a lot of filters, which allow searching by several criteria. Among the most special ones we mention: Start Country, Destination Country, With / Without ADR, 1 (one) driver or 2 (two) drivers, by compartments,

                                                                                                                                                                                                                                                                                                            The report also calculates some very useful indicators, such as total KM traveled (by the board), total deployment (KM traveled empty) total KM Plan, total KM according to GPS, total KM beneficiary, number of execution days, number of stationary days between orders, number of uploads / downloads, average KM between 2 stops, average KM at 30 days, average km / order, Number of virtual trucks, number of FTL or PTL trips, calculated according to the customer's definition for FTL, average tonnage (in KG), etc.

                                                                                                                                                                                                                                                                                                            Orders are displayed in tabular form, allowing export to Excel.

                                                                                                                                                                                                                                                                                                            If the Route Statistics page exists in your menu you can access it directly at order.statistics.emptykm.php .

                                                                                                                                                                                                                                                                                                            TUTORIAL:

                                                                                                                                                                                                                                                                                                            https://youtu.be/WnWZ5PuMEM4

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                                                                                                                                                                                                                                                                                                            1. Kilometer Statistics(KM) Orders

                                                                                                                                                                                                                                                                                                              This page focuses on displaying and totaling Kilometers (KM) Beneficiary (accepted by the customer) compared to your own planned KM and Km actually traveled according to the mileage on board. The page also compares KM GPS, KM Empty, KM Estimated Taxpayers and Beneficiary, as well as Estimated Route Fee Cost versus Beneficiary.

                                                                                                                                                                                                                                                                                                              For orders that have registered claims to customers, an icon (black triangle) appears in the KM Dif column, a column that represents the difference between Beneficiary Kilometers and Planned Kilometers.

                                                                                                                                                                                                                                                                                                              If the KM Orders Statistics page exists in your menu, you can access it directly at order.statistics.km.php .

                                                                                                                                                                                                                                                                                                              TUTORIAL:

                                                                                                                                                                                                                                                                                                              https://youtu.be/plkmBRBHuVc

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                                                                                                                                                                                                                                                                                                              1. Monthly Statistics

                                                                                                                                                                                                                                                                                                                The Monthly Statistics section is an important statistic, necessary for any manager to make decisions regarding customers. The statistic displays the values ​​of several indicators relevant to the client, simultaneously over several months, thus obtaining a dynamic analysis of the client.

                                                                                                                                                                                                                                                                                                                This statistic is indispensable in the preparation for negotiations, as well as in the analysis and optimization of the client portfolio.

                                                                                                                                                                                                                                                                                                                Among the most relevant indicators we mention: Average Km / 30 days, Average KM between 2 stops, Average KM / empty, the Average number of uploads / orders per order, Total KM (board, planned, beneficiary), Total Revenue, Estimated Cost Taxes of road, Gross income / KM, Net income (without tolls) / km, KG Means transported, Income without tolls / (km * ton transported), Gross income / Km Beneficiary.

                                                                                                                                                                                                                                                                                                                From the total orders of each month, you can see how many are invoiced, to make sure that the displayed indicators are the final ones. There are several graphical representations for the most relevant indicators.

                                                                                                                                                                                                                                                                                                                If the Monthly Statistics page exists in your menu you can access it directly at order.statistics.month.php . 

                                                                                                                                                                                                                                                                                                                TUTORIAL:

                                                                                                                                                                                                                                                                                                                https://youtu.be/OTYKfehJoIw

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                                                                                                                                                                                                                                                                                                                1. Route Sheet

                                                                                                                                                                                                                                                                                                                  The Route Sheet is a report in the Transportation Statistics section and is probably one of the most popular and used reports, along with the Extended Driver Report, when confronting the driver.

                                                                                                                                                                                                                                                                                                                  It largely respects the structure of a classic Route Sheet, making the most of the advantages of the soft-transport application. Thus, at the end of this report you will find extremely useful indicators such as: total km traveled, KM GPS and planned, total liters fed, actual consumption and standard consumption.

                                                                                                                                                                                                                                                                                                                  In addition, the roadmap can be generated from fuel to fuel, or for the whole month or just on a single order, depending on what you want. To do this, simply select the Date or KM board start and the Date or KM board end of the sheet from the filters.

                                                                                                                                                                                                                                                                                                                  The Route Sheet Page - Print version - is selective. Revenue information will only be printed for users who have access to the Monthly Statistics page.

                                                                                                                                                                                                                                                                                                                  If the Route Sheet page exists in your menu you can access it directly at truck.logbook.php .

                                                                                                                                                                                                                                                                                                                  The roadmap can also be printed on the Resources Itinerary page.

                                                                                                                                                                                                                                                                                                                  Tutorial:

                                                                                                                                                                                                                                                                                                                  Resource Itinerary - Part 1 - https://www.youtube.com/watch?v=-cfAQWFMkX8

                                                                                                                                                                                                                                                                                                                  Roadmap - Resource Itinerary - part 2: https://www.youtube.com/watch?v=PW3x2dPAgfU

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                                                                                                                                                                                                                                                                                                                  1. Itinerary Resources

                                                                                                                                                                                                                                                                                                                    The Itinerary Resources page generates for a certain period the roadmaps in which the driver, trailer or employee is involved, with a total of KM traveled.

                                                                                                                                                                                                                                                                                                                    The resource roadmap can be generated as a PDF file in Romanian or English, the columns that will compose it can be selected by the user.

                                                                                                                                                                                                                                                                                                                    These roadmaps can be a successful replacement for those Driver Reports that some customers are accustomed to asking drivers for and that need to be handed over to the customer.

                                                                                                                                                                                                                                                                                                                    Using this page you will relieve the driver of completing these reports with a pen.

                                                                                                                                                                                                                                                                                                                    Moreover, for drivers who use the application, it can be decided that even the Driver's Roadmap will be printed from the office, and the driver will sign it when he comes home.

                                                                                                                                                                                                                                                                                                                    On the route, the driver has access in his own menu to a Roadmap section, which automatically generates an electronic roadmap, in PDF format.

                                                                                                                                                                                                                                                                                                                    The Itinerary Resources also includes columns with Total Uploads / Downloads, Number of ADR Races, and Average KM at 30 days.

                                                                                                                                                                                                                                                                                                                    If the Itinerary Resources page exists in your menu, you can access it directly at resource.logbook.php .

                                                                                                                                                                                                                                                                                                                    TUTORIALS:

                                                                                                                                                                                                                                                                                                                    Resource Itinerary - Part 1 - https://www.youtube.com/watch?v=-cfAQWFMkX8

                                                                                                                                                                                                                                                                                                                    Roadmap - Resource Itinerary - part 2: https://www.youtube.com/watch?v=PW3x2dPAgfU

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                                                                                                                                                                                                                                                                                                                    1. SoftTransport Statistics

                                                                                                                                                                                                                                                                                                                      Represents a group of statistics that contain, extracted from the database, several activity volume indicators, separately on each dispatcher and then separately on each customer.

                                                                                                                                                                                                                                                                                                                      In other words, the SoftTransport tool, being in the category of Intelligence Technology :), is able to say some things about the dispatchers who use it, to evaluate their activity, the degree of tracking of trucks, the efficiency of their use, both individually and collective (at the level of the transport department). In other words, give a qualificative to the dispatchers. In fact, it is not really a qualificative, it is a SCOR, which is based on a series of measurements, relevant indicators, which are then combined into a formula that provides the maximum significance that such an approach can give.

                                                                                                                                                                                                                                                                                                                      Why did we call it SCOR? Because in absolute value it may not say anything, but it is extremely useful when we want to appreciate as objectively as possible the activity of one dispatcher compared to another.

                                                                                                                                                                                                                                                                                                                      It can be a useful tool if you want to give proportional bonuses to everyone's performance. The value of a point in the score can be given by the company's management.

                                                                                                                                                                                                                                                                                                                      Currently, the statistics (pages) that make up this group of statistics are: SoftTransport Statistics, Soft Dispatcher Statistics, Extended Dispatcher Report, Dispatcher Indicators v2, Dispatcher POI Statistics, Driver POI Statistics, Soft Client Statistics.

                                                                                                                                                                                                                                                                                                                      If the SoftTransport Statistics page exists in your account, you can access it directly at statistics.php .

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                                                                                                                                                                                                                                                                                                                      1. Fleet Statistics

                                                                                                                                                                                                                                                                                                                        Fleet Statistics is a group of Statistics, in which the query is made starting from the truck, the emphasis, if you want, is on the truck.

                                                                                                                                                                                                                                                                                                                        Obviously there are filters for the trailer, driver, customer, date, making this group of statistics an extremely powerful tool for those who have in mind the fleet.

                                                                                                                                                                                                                                                                                                                        Currently, the statistics (pages) that make up this group of statistics are: Truck Turnover, Truck Turnover Centralizer, Truck Unfolder.

                                                                                                                                                                                                                                                                                                                        Unlike Car Park Statistics, other statistics grouped under the generic name of Transport Statistics and which include Turnover Transport, Route Statistics, Monthly Statistics, etc., emphasize the transport order. The focus, if you will, falls in this case on business, on customers.

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                                                                                                                                                                                                                                                                                                                        1. Subcontractors orders - description

                                                                                                                                                                                                                                                                                                                          In the dispatch ORDER page, in case the truck assigned to fulfill the order received from the customer belongs to a subcontractor, a yellow button is activated, next to point 0, to generate the order to that subcontractor. If the subcontractor's truck intervenes in the customer command on the route, based on a Resource Open point, the c-button gives subcontractor generation next to this point.

                                                                                                                                                                                                                                                                                                                          ATTENTION: The order generated to the subcontractor will include ALL loading / unloading points in ALL ACTIVE commands (open, engaged) in which the subcontractor's truck appears.

                                                                                                                                                                                                                                                                                                                          This allows you to create a subcontractor order for several customer orders simultaneously (in group mode), or even a subcontractor order for only part of a customer order (if we have close - open resource).

                                                                                                                                                                                                                                                                                                                          After pressing the yellow button, a window opens where the price of the transport agreed with the subcontractor and possibly Particular Remarks must be entered.

                                                                                                                                                                                                                                                                                                                          The order opens first as a draft, only after pressing the Save button, it becomes final, being considered issued and you will find it on the Subcontractor Orders page. Following the issuance of certain details (loading / unloading location, etc.) in the customer order, they become unchangeable, precisely so that there are no discrepancies between the details of the customer order and those of the subcontractor order. If it is necessary to make changes then the subcontractor command is canceled first, after which the changes are made, and logically it would be to restore the order to the subcontractor. The redone order will have another number, but the remarks can be recorded Replace the order with no ....

                                                                                                                                                                                                                                                                                                                          This c / contract can be printed according to your own style, established based on a layout in the administration part. Several different models can be made if desired. Once a contract has been drawn up, it becomes visible on the Subcontractors Orders page (contract.list.php), which we suggest you add to your Invoice and / or Accountant and Manager account.

                                                                                                                                                                                                                                                                                                                          For security reasons, the Subcontractor Order cannot be deleted from the Dispatcher Orders page, but only from the Subcontractor Orders page. In fact, it cannot be deleted, only canceled, also for safety reasons. Orders for subcontractors will bear a number and a date automatically assigned by the application, as well, for safety reasons.

                                                                                                                                                                                                                                                                                                                          In the Subcontractors Orders page, you can search according to several criteria, you can add the invoices issued by the subcontractors, in a word you can keep under control everything that means the back-office (record) with the subcontractors.

                                                                                                                                                                                                                                                                                                                          There is also an additional page, which displays the subcontractors' invoices in the form of a Subcontractors Invoices List (creditnote.view.php), which is also useful in controlling subcontractors.

                                                                                                                                                                                                                                                                                                                          Also related to subcontractors, we also created the Subcontractor Turnover page (order.statistics.subcontractor. Php), which displays the orders of customers in whose execution a subcontractor was involved.

                                                                                                                                                                                                                                                                                                                          If the Subcontractor Orders page exists in your menu, you can access it directly at contract.list.php .

                                                                                                                                                                                                                                                                                                                          TUTORIAL:

                                                                                                                                                                                                                                                                                                                          https://youtu.be/_X97k8gA2cs

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                                                                                                                                                                                                                                                                                                                          1. Turnover subcontractor (Intermediate Order Register)

                                                                                                                                                                                                                                                                                                                            Subcontractor Turnover Page is a page that displays customer orders in the execution of which a subcontractor was involved. It offers a centralized situation in tabular form regarding the transport activity from a certain period of time, offering the possibility to filter according to countless criteria: Subcontractor, Customer, Dispatcher, Truck, Trailer, Employee, Start Country, Destination Country, Period, etc. .

                                                                                                                                                                                                                                                                                                                            It is useful, among other things, to check if there are customer orders executed by subcontractors for which a subcontractor order has not been issued in the application.

                                                                                                                                                                                                                                                                                                                            Also, by pressing the print button you will obtain the Register of Intermediate Orders, a mandatory document for a shipping company.

                                                                                                                                                                                                                                                                                                                            If the Subcontractor Turnover page exists in your menu, you can access it directly at order.order.statistics.subcontractor.php .

                                                                                                                                                                                                                                                                                                                            TUTORIAL:

                                                                                                                                                                                                                                                                                                                            https://youtu.be/VhSU_UNY5qA

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                                                                                                                                                                                                                                                                                                                            1. Tariff and Issuance of Calculation Notes for subcontractors.

                                                                                                                                                                                                                                                                                                                              This development allows transport companies through subcontractors to generate Credit Notes for them for one or more Transport Orders issued. We have defined these Credit Notes in the Soft-Transport vocabulary: Calculation Notes.

                                                                                                                                                                                                                                                                                                                              The advantage of such a Calculation Note is very high. It includes in a single document the summary of the subcontractor's performance, the value of this service, the planned date of payment, etc. Based on it, the subcontractor will issue its own invoice, without delays or calculation errors.

                                                                                                                                                                                                                                                                                                                              This Calculation Note can be configured as part of the administration, it automatically takes over much of the information in the order. Layouts for Calculation Notes (similar to those for invoices) are customizable, down to the subcontractor level.

                                                                                                                                                                                                                                                                                                                              For situations where the calculation method for the subcontractor's tariff is more complex, an Excel spreadsheet called TARIFFER can be used. The calculation notes can automatically take over if desired, the price of the transport as it appears in the order (agreed price) or as it results from the calculation performed by the Tariffer.

                                                                                                                                                                                                                                                                                                                              If the Subcontractor Orders page exists in your menu, you can access it directly at contract.list.php .

                                                                                                                                                                                                                                                                                                                              TUTORIAL:

                                                                                                                                                                                                                                                                                                                              https://youtu.be/_X97k8gA2cs

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                                                                                                                                                                                                                                                                                                                              1. Profit / Order Center

                                                                                                                                                                                                                                                                                                                                This page is organized in tabular form, starting from the customer order (one line at a time), then displaying information on the costs with subcontractors, possible costs with train, ferry, etc. reservations, obtaining some very important indicators and namely: Net Tariff Client / Km Planned, Net Tariff Subcontractor / Km Planned, Profit from Subcontractor (in EUR).

                                                                                                                                                                                                                                                                                                                                Obviously the calculations are complex, the parameters used becoming visible if the Minimum Details filter selects All Details.

                                                                                                                                                                                                                                                                                                                                We used the same page for situations where both a truck of a subcontractor and its own truck are involved in the execution of a customer order, or even in situations where orders are executed exclusively by our own trucks.

                                                                                                                                                                                                                                                                                                                                It is quite widespread in practice and the concept of PRAG TARIFF for its own trucks. This concept somehow treats its own trucks as if they were third-party trucks and analyzes their profitability based on the ratio to a Minimum Tariff per km.

                                                                                                                                                                                                                                                                                                                                What we have developed in Soft-Transport is this Minimum Tariff in 2 variants: Tariff/km which includes tolls and Minimum Tariff/km without tolls (recommended). This Minimum Tariff is entered in the administration part of the application, under the Tariff Threshold section. It should be mentioned that the history of this tariff is kept, and the calculations will use the minimum tariff corresponding to the order period.

                                                                                                                                                                                                                                                                                                                                Related to this concept the Profit Center / C-give page calculates Net Income Truck Own / Km Planned and EURO Over Threshold.

                                                                                                                                                                                                                                                                                                                                Note that there are 2 other pages: Customer Profit Center and Subcontractor Profit Center derived from the Profit / Order Center page.

                                                                                                                                                                                                                                                                                                                                If the Profit Center / Order page exists in your menu, you can access it directly at order.profit.statistics.php .

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                                                                                                                                                                                                                                                                                                                                1. Accounts for Drivers of Subcontractors

                                                                                                                                                                                                                                                                                                                                  You don't have to do anything special to open accounts for subcontractor drivers. Opening such an account is the same as for your own drivers.

                                                                                                                                                                                                                                                                                                                                  To create a drivers account, use the administration / admin area, where you access the User List section. Click the button at the top right of the page, which will open the New User registration window. In the first field of the window, select the driver user level. In the second field, enter an e-mail address with which the user will be logged in (the e-mail doesn't need not be real,). The user's passwords will be entered in the third and fourth fields (the box turns green only if both are completed and identical). Enter the name and surname of the user and his telephone number, and in the Employee field select the name of the respective driver (previously he was registered in the Employees List, in the Employer field being passed the respective subcontractor). To complete press Save.

                                                                                                                                                                                                                                                                                                                                  Once the newly created account is active, the subcontractor driver can use the account like any other driver of yours!

                                                                                                                                                                                                                                                                                                                                  It should be noted, however, that access to data of the subcontractor's driver, as well as of his own driver, is limited to the information strictly necessary for the performance of his duties.

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                                                                                                                                                                                                                                                                                                                                  1. Integration of HERE Maps for SUBCONTRACTORS

                                                                                                                                                                                                                                                                                                                                    Starting with version 1.17, the Integration of HERE maps for SUBCONTRACTORS was also introduced. This way you can calculate and save the route (and by default KM plan and tolls) and for subcontracting orders.

                                                                                                                                                                                                                                                                                                                                    This way you can calculate and save the route (and by default KM plan and tolls) and for subcontracting orders.


                                                                                                                                                                                                                                                                                                                                    On the Subcontractor Orders page, all the transport orders that have been issued to the subcontractors appear, and next to each order, on the right side, with the help of the button - orange map - you can generate a map for that order. The button will open a window where the points in the transport order will be taken as they were saved, then click on the orange Route Generation button. The route thus generated can be modified / configured by adding intermediate points, and at the end it can be saved with the help of the button - light blue diskette - Save Km Contract.

                                                                                                                                                                                                                                                                                                                                    The map can also be printed with the help of the button - dark blue printer - or be saved as a template with the help of the button - orange disk.

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                                                                                                                                                                                                                                                                                                                                    1. Validity of Truck Documents

                                                                                                                                                                                                                                                                                                                                      Truck Validity Page allows us to get a list of documents of vehicles that are about to expire. This situation can be printed in the format of a list or unfolded on a calendar.

                                                                                                                                                                                                                                                                                                                                      There are several filters that allow us to search depending on the type of document / authorization (ITP, Tachograph, RCA, Helmet, Compliant Copy, Leasing, Warranty, Europlack, etc.), the vehicle group and the time interval (in the future) for which we want to view the expiration date.

                                                                                                                                                                                                                                                                                                                                      The expiration date is recorded in the Trucks database, and it can be changed by the responsible person, usually the Head of the Column.

                                                                                                                                                                                                                                                                                                                                      It should be noted that there is also a page dedicated exclusively to changing the validity of trucks, without access to other fields, information from the Trucks database, namely Truck Validity Update (truck.date.list.php).

                                                                                                                                                                                                                                                                                                                                      If the Truck Validity page exists in your menu you can access it directly at expiry.truck.list.php.

                                                                                                                                                                                                                                                                                                                                      TUTORIAL:

                                                                                                                                                                                                                                                                                                                                      Expiration Reports (Validity) Documents: https://youtu.be/29bNpYMf6Tk

                                                                                                                                                                                                                                                                                                                                      Validity and Truck and Validity Documents Update: https://youtu.be/IlwwMrc4mio

                                                                                                                                                                                                                                                                                                                                       

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                                                                                                                                                                                                                                                                                                                                      1. Validity of Trailer Documents

                                                                                                                                                                                                                                                                                                                                        Trailer Validity Documents page allows us to get a list of documents of vehicles (trailers) that are about to expire. This situation can be printed in the format of a list or unfolded on a calendar.

                                                                                                                                                                                                                                                                                                                                        There are several filters that allow us to search by type of document / authorization (ITP, RCA, Casco, Leasing, Warranty, Sanitary Authorization, etc.), and the time interval (in the future) for which we want to view the date on which expires.

                                                                                                                                                                                                                                                                                                                                        The expiration date is recorded in the Trailers database, and it can be modified by the responsible person, usually the Head of the Column.

                                                                                                                                                                                                                                                                                                                                        It should be mentioned that there is also a page dedicated exclusively to changing the validity of trailers, without access to other fields, information from the Trailer database, namely Trailer Validity Update (trailer.date.list.php).

                                                                                                                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                                                                                                                        If the Trailer Validity Validation page exists in your menu you can access it directly at  expiry.trailer.list.php.

                                                                                                                                                                                                                                                                                                                                        TUTORIAL:

                                                                                                                                                                                                                                                                                                                                        Expiration Reports (Validity) Documents: https://youtu.be/29bNpYMf6Tk

                                                                                                                                                                                                                                                                                                                                        Validity and Truck and Validity Documents Update: https://youtu.be/IlwwMrc4mio

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                                                                                                                                                                                                                                                                                                                                        1. Validity of Employee Documents

                                                                                                                                                                                                                                                                                                                                          The Employee Documents Validity page allows us to obtain a list of employee documents that are about to expire. This situation can be printed in the format of a list or unfolded on a calendar.

                                                                                                                                                                                                                                                                                                                                          There are several filters that allow us to search by document type, employee function and time frame (in the future) for which we want to view the expiration date.

                                                                                                                                                                                                                                                                                                                                          The expiration date is recorded in the Employees database, and it can be changed by the responsible person, usually, the Personnel Inspector, on the Employees List with the verifier rights page.

                                                                                                                                                                                                                                                                                                                                          If the Employee Documents Validity page exists in your menu, you can access it directly at expiry.employee.list.php.

                                                                                                                                                                                                                                                                                                                                          TUTORIAL:

                                                                                                                                                                                                                                                                                                                                          Expiration Reports (Validity) Documents: https://youtu.be/29bNpYMf6Tk

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                                                                                                                                                                                                                                                                                                                                          1. Settings Pop-up alerts for the validity expiration

                                                                                                                                                                                                                                                                                                                                            The Document Validities pop-up warning window can be customized from the administration area (from the Validity Alert section) in the sense that you can add or remove categories of documents from the warning process and set for each one with what time interval is requested before the warning appears.

                                                                                                                                                                                                                                                                                                                                            TUTORIAL:

                                                                                                                                                                                                                                                                                                                                            Validity Expiration Notifications (Pop-up Window): https://youtu.be/3mGlBY_-h14

                                                                                                                                                                                                                                                                                                                                            1. CUSTOMIZABLE VALIDITIES for documents trucks, trailers, drivers

                                                                                                                                                                                                                                                                                                                                              We've provided the ability to define new document validity types, which you can customize as a name and range at which you want to be notified through the warning pop-up window.

                                                                                                                                                                                                                                                                                                                                              We have provided a number of 4 such fields for trucks, 4 for trailers and 4 for drivers.

                                                                                                                                                                                                                                                                                                                                              These values will also be visible in the file of the truck, trailer, and driver.

                                                                                                                                                                                                                                                                                                                                              To set these new validity types, access the application administration account.

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                                                                                                                                                                                                                                                                                                                                              1. Company supply policy

                                                                                                                                                                                                                                                                                                                                                In the fuel checker account, the Fuel Check page (fuel.verify.php) there is a possibility to add a check mark when checking a fuel to indicate that this fuel was made in compliance with the company's fuel policy ( regarding the card used, full or not, the gas station approved or not). This check mark will also appear on the Extended Driver Report, next to the respective driver's power supplies.

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                                                                                                                                                                                                                                                                                                                                                1. Gas stations

                                                                                                                                                                                                                                                                                                                                                  The Gas Stations page is designed to give you the opportunity to create / consult a database of gas stations that your company agrees with.

                                                                                                                                                                                                                                                                                                                                                  Authorized gas stations may be introduced / modified by a specific person in your company who is authorized to do so. They can then be consulted, including by viewing on the map by dispatchers and drivers.

                                                                                                                                                                                                                                                                                                                                                  You can do this by checking the box at the beginning of the row for the gas station (s) you want to view, and with the icon to the left of the table header display the exact location of the selected gas stations on a map.

                                                                                                                                                                                                                                                                                                                                                  You can search (filter) gas stations by country, city, card type, approved or not, etc., comments, etc.

                                                                                                                                                                                                                                                                                                                                                  If the Gasoline page (in the view version) exists in your menu, you can access it directly at fuel.station.list.php .

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                                                                                                                                                                                                                                                                                                                                                  1. Agreed Foods and Gas Stations in the driver account menu

                                                                                                                                                                                                                                                                                                                                                    IN THE DRIVER ACCOUNTS, accessible from smartphones and tablets, with internet connection (either wi-fi or roaming internet included in the mobile phone subscription) there is the possibility to enter the power supplies made on the route. The information sent by drivers is automatically recorded in the database and is visible and editable from the dispatcher's account. The dispatcher is also notified of the power supply to the driver.

                                                                                                                                                                                                                                                                                                                                                    In addition, the driver can view the approved Gas Stations, name, address, contact details, as established by the manager or the supply verifier as appropriate.

                                                                                                                                                                                                                                                                                                                                                    TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                    Gas Stations Agreed in the Driver type account: https://youtu.be/b2w4fSAF-Wc

                                                                                                                                                                                                                                                                                                                                                     

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                                                                                                                                                                                                                                                                                                                                                    1. Refueling List

                                                                                                                                                                                                                                                                                                                                                      This page is dedicated to recording / viewing the feeds performed by the company's drivers. Information on a supply: no. registration, quantity, value at the pump, location, fuel card used - are sent by drivers, dispatchers or fuel tester, by SMS, by statement, or online (by using the driver account of the application).

                                                                                                                                                                                                                                                                                                                                                      The Refueling List page exists in 3 variants:

                                                                                                                                                                                                                                                                                                                                                      1. for those introducing supplies (eg dispatchers),

                                                                                                                                                                                                                                                                                                                                                      2. for the Fuel Checker (which adds information on the actual cost of fuel - excluding VAT and Discounts, as well as compliance with the refueling policy)

                                                                                                                                                                                                                                                                                                                                                      3. for the Manager, who has access to all information and indicators, without having any rights to change.

                                                                                                                                                                                                                                                                                                                                                      If the Refueling Supply List Manager page exists in your menu, you can access it directly at fuel.summary.manager.php .

                                                                                                                                                                                                                                                                                                                                                      TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                      Search the Refueling List: https://youtu.be/hV0i5NWITI8

                                                                                                                                                                                                                                                                                                                                                      Other tutorials related to the Refueling section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                      https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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                                                                                                                                                                                                                                                                                                                                                      1. Refueling Invoices

                                                                                                                                                                                                                                                                                                                                                        In Soft-Transport, for the first time, the supplies are introduced and checked, in order to eliminate from the start the fraudulent supplies and to notice deviations from the company's supply policy.

                                                                                                                                                                                                                                                                                                                                                        The supplies, once entered, upon receipt of the invoice from the card provider, all that needs to be done is for them to be checked. This, in fact, must be done on the Refueling Check page. For checked supplies, enter the information on the refueling invoice number and date. To make it easier to identify supplies, we recommend that you filter by Card Type, Truck, and Period. Supplies for which the Date and Number of the Invoice have been completed change to the (considered) Invoiced state.

                                                                                                                                                                                                                                                                                                                                                        The Power Invoices page gives you a centralized record of registered supplies, totaled on registered power bills. Thus, for each supply invoice, the total liters (quantity) of fuel of the invoiced supplies are calculated, the total value at the pump, the total effective cost (pump price minus discounts). The program also displays the date of the first supply, respectively the date of the last supply on the invoice.

                                                                                                                                                                                                                                                                                                                                                        Moreover, the page can be filtered by taking into account either the Invoice Date or the Refueling Date in a certain period, given that often they do not even coincide as a calendar month.

                                                                                                                                                                                                                                                                                                                                                        Invoiced supplies are routed automatically, totaled on invoices, on the Purchases and Payments Statements page (supplier schedule).

                                                                                                                                                                                                                                                                                                                                                        Please note that supplies are also routed automatically to the Cost / Truck Center, so they do not need to be entered separately in this section.

                                                                                                                                                                                                                                                                                                                                                        If the Refueling Invoices page exists in your menu, you can access it directly at fuel.invoice.php

                                                                                                                                                                                                                                                                                                                                                        TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                        Refueling Invoice Introduction: https://youtu.be/ZeGsSF1ddS8

                                                                                                                                                                                                                                                                                                                                                        Page (statistics) Refueling Invoices: https://youtu.be/B3oxtB-hZzs

                                                                                                                                                                                                                                                                                                                                                        Other tutorials related to the Refueling section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                        https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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                                                                                                                                                                                                                                                                                                                                                        1. FAZ - Fuel Consumption - Normated versus Effective - description

                                                                                                                                                                                                                                                                                                                                                          FAZ, short for the Daily Activity Sheet, is an established term between carriers, meaning the calculation of the normal fuel consumption and its comparison with the actual diesel consumption of the truck.

                                                                                                                                                                                                                                                                                                                                                          If the calculation of actual consumption is based on the volume (quantity) of fuel supplied and KM traveled, the normal fuel consumption takes into account only the average tonnage of the journey, based on the empty consumption and the per tonne supplement established for that vehicle (based on truck data).

                                                                                                                                                                                                                                                                                                                                                          If the FAZ Sheet page exists in your menu you can access it directly at faz.php . 

                                                                                                                                                                                                                                                                                                                                                          TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                          FAZ Sheet and Reading Board Consumption Calculator Board (CAN): https://youtu.be/cOQnKJl3L4U

                                                                                                                                                                                                                                                                                                                                                          Other tutorials related to the Power section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                          https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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                                                                                                                                                                                                                                                                                                                                                          1. FAZ sheet - standard fuel consumption calculation (diesel)

                                                                                                                                                                                                                                                                                                                                                            The FAZ Sheet (Daily Activity Sheet) page provides you with information on the standard consumption and actual diesel consumption of each truck. This page is accessible from the Fueling Manager and Verifier (Standard version) or Control (Light version) accounts.

                                                                                                                                                                                                                                                                                                                                                            To view a FAZ Sheet in the Manager account, go to the Fueling/ FAX Sheet section and select No. Truck and the time interval for which you want to draw up the FAZ file.

                                                                                                                                                                                                                                                                                                                                                            The FAZ sheet will show you for each refueling made: KM from the previous refueling, the amount of diesel fueled between the two refills, the actual consumption, the average transported tonnage and the standard consumption of the truck, as well as the difference between the actual and standard consumption.

                                                                                                                                                                                                                                                                                                                                                            On the FAZ Sheet page, in addition to the indicators calculated by Soft-Transport (Effective Consumption, Normated Consumption, Average Tonnage Transported, etc.), based on information about supplies, km on board, weight loaded / unloaded, entered by application users (dispatchers) , the values ​​taken from the on-board computer (through the portal of the manufacturers Mercedes-Benz and Scania) with reference to KM on-board at the time of refueling, tank percentage, liters consumed.

                                                                                                                                                                                                                                                                                                                                                            The page was also provided with a filter with which the FAZ Sheet can be generated in the reduced version, containing only the information from Soft-Transport, or it can be generated together with the information from the manufacturer, for a possible comparison between them.

                                                                                                                                                                                                                                                                                                                                                            The indicators that are displayed and / or calculated based on the information of the manufacturers are: Km Board, Km traveled from the previous full, the amount of fuel consumed between two fulls and the actual consumption CAN.

                                                                                                                                                                                                                                                                                                                                                            In addition, the last column of the table also shows the level of fuel expressed as a percentage that was in the tank at the time of refueling recorded in the software (if it is not 100%, it may mean that refueling was not full or the time - date and time - at which the power supply is recorded in the program does not coincide with the actual moment of power supply in the field).

                                                                                                                                                                                                                                                                                                                                                            On the FAZ Sheet page there is also a button at the end of the line for viewing Details of average tonnage calculation and actual and standard consumption.
                                                                                                                                                                                                                                                                                                                                                            If the FAZ Sheet page exists in your menu, you can access it directly at faz.php .

                                                                                                                                                                                                                                                                                                                                                            TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                            Phase and Reading Board Consumption Calculator Board (CAN): https://youtu.be/cOQnKJl3L4U

                                                                                                                                                                                                                                                                                                                                                            Other tutorials related to the Power section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                            https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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                                                                                                                                                                                                                                                                                                                                                            1. FAZ centralizer at park level (centralized fuel consumption centralizer)

                                                                                                                                                                                                                                                                                                                                                              On this page called FAZ Centralizer, you can view at park level the results of the FAZ Sheet for all trucks, for a certain period with the Differences in liters between standard and actual consumption. We also added totals to KM and Liters fueled and global indicators for actual and standard consumption for the entire fleet.

                                                                                                                                                                                                                                                                                                                                                              If the FAZ Centralizer page exists in your menu, you can access it directly at faz.summary.php .

                                                                                                                                                                                                                                                                                                                                                              TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                              https://youtu.be/daGocFaM00w

                                                                                                                                                                                                                                                                                                                                                              Other tutorials related to the Fueling section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                              https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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                                                                                                                                                                                                                                                                                                                                                              1. CAN consumption from the manufacturer, integrated in Soft-Transport, for Mercedes and Scania

                                                                                                                                                                                                                                                                                                                                                                On the FAZ Sheet page, in addition to the indicators calculated by Soft-Transport (Effective Consumption, Normal Consumption, Average Tonnage Transported, etc.), based on information about refueling, km on board, weight loaded / unloaded, entered by application users (dispatchers), there were also added the values ​​taken from the on-board computer (via the manufacturer's portal) with reference to the on-board KM at the time of refueling, tank percentage, liters consumed.

                                                                                                                                                                                                                                                                                                                                                                The page was also provided with a filter with which the FAZ Sheet can be generated in the reduced version, containing only the information from Soft-Transport, or it can be generated together with the information from the manufacturer, for a possible comparison between them.

                                                                                                                                                                                                                                                                                                                                                                The indicators that are displayed and / or calculated based on the information of the manufacturers are: Km Board, Km traveled from the previous full, the amount of fuel consumed between two fulls and the actual consumption CAN.

                                                                                                                                                                                                                                                                                                                                                                In addition, the last column of the table also shows the level of fuel expressed as a percentage that was in the tank at the time of refueling recorded in the software (if it is not 100%, it may mean that refueling was not full or the time - date and time - at which the power supply is recorded in the program does not coincide with the actual moment of power supply in the field).

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                                                                                                                                                                                                                                                                                                                                                                1. Fuel Consumption Frig-Trailer

                                                                                                                                                                                                                                                                                                                                                                  The Frig-Trailer Consumption page provides you with information on the total operating hours and the actual consumption of the refrigerated trailer unit per operating hour.

                                                                                                                                                                                                                                                                                                                                                                  Select The trailer number and time interval for which you want to prepare the fuel consumption calculation sheet (diesel).

                                                                                                                                                                                                                                                                                                                                                                  If the Frig-Trailer​ Consumption page exists in your menu you can access it directly at trailer.fuel.list.php .

                                                                                                                                                                                                                                                                                                                                                                  TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                                  https://youtu.be/LRuPVo_lr-U

                                                                                                                                                                                                                                                                                                                                                                  Other tutorials related to the Power section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                                  https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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                                                                                                                                                                                                                                                                                                                                                                  1. Frig Fuel Consumption Centralizer

                                                                                                                                                                                                                                                                                                                                                                    This page centrally displays the fuel consumption (diesel) for all the refrigerated trailers in the own park or of the customers, coming in addition to the page Frig Trailer Consumption.

                                                                                                                                                                                                                                                                                                                                                                    If the Frig Consumption Centralizer page exists in your menu, you can access it directly at trailer.faz.summary.php .

                                                                                                                                                                                                                                                                                                                                                                    TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                                    https://youtu.be/FvzxCzOGjdU

                                                                                                                                                                                                                                                                                                                                                                    Other tutorials related to the Power section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                                    https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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                                                                                                                                                                                                                                                                                                                                                                    1. Fueling Statistics by Customers and by Countries

                                                                                                                                                                                                                                                                                                                                                                      The Fueling Statistics per Clients and Countries (fuel.statistics.country.php), is a food statistics page, a centralizer of them on customers and by country. This page shows for each customer how much fuel was supplied and in which countries these refills were made, in a certain period.

                                                                                                                                                                                                                                                                                                                                                                      It is a very useful page when I want to analyze the profitability of a customer, given the differences in diesel prices between EU countries.

                                                                                                                                                                                                                                                                                                                                                                      If the Customer and Country Supply Statistics page exist in your menu you can access it directly at fuel.statistics.country.php .

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                                                                                                                                                                                                                                                                                                                                                                      1. Truck Fueling Centralizer

                                                                                                                                                                                                                                                                                                                                                                        The Truck Fueling Centralizer page is useful, among other things, for preparing situations for excise duty recovery.

                                                                                                                                                                                                                                                                                                                                                                        a is provided with multiple filters, including the Country filter. On each row in the table are totaled the refuelings made by that truck, as well as KM run (after board) in the same period.

                                                                                                                                                                                                                                                                                                                                                                        If the Truck Fueling Centralizer page exists in your menu, you can access it directly at fuel.summary.truck.php .

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                                                                                                                                                                                                                                                                                                                                                                        1. Estimation of Fuel Consumption Utility

                                                                                                                                                                                                                                                                                                                                                                          Estimation of Fuel Consumption Utility, accessible from the utility menu or with the CTRL + 2 hotkey combination, is useful for estimating where the best location would be to power a truck (where and when to refuel on the command path).

                                                                                                                                                                                                                                                                                                                                                                          Thus, by selecting the vehicle, the tank capacity, empty consumption and supplement per tonne are automatically filled in. Enter the transported weight. By changing the value in the KM box, the amount of fuel required to cover that number of KMs appears instantly in the Liters box and, reversed, changing the number of liters automatically shows the number of KM that can be covered with that amount of fuel.

                                                                                                                                                                                                                                                                                                                                                                          TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                                          Utility Estimation and Automatic Reading Tank Level: https://youtu.be/898MAzqMXis

                                                                                                                                                                                                                                                                                                                                                                          Other tutorials related to the Power section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                                          https://www.youtube.com/playlist?list=PLJm1BrFpDpHVy70u0PIMNmd7OJ-IRORjg

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                                                                                                                                                                                                                                                                                                                                                                          1. Technical reports

                                                                                                                                                                                                                                                                                                                                                                            In the Technical Reports section, the information on technical problems related to vehicles is centralized, always having a saved record on the reports on the technical condition of trucks and trailers, made either by drivers or by mechanics or by any user of the software.

                                                                                                                                                                                                                                                                                                                                                                            If the Technical Reports page (simple version) exists in your menu, you can access it directly at problem.report.list.php.

                                                                                                                                                                                                                                                                                                                                                                            If the Technical Reports page (in the Verifier version) exists in your menu, you can access it directly at problem.report.verify.php . 

                                                                                                                                                                                                                                                                                                                                                                            Next to the name of the Technical Reports page in the Verifier version, a number is displayed in the menu that represents the number of active technical reports from the last 2 days.

                                                                                                                                                                                                                                                                                                                                                                            TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                                            Technical Report Registration: https://youtu.be/Vrv2AwRnaGU

                                                                                                                                                                                                                                                                                                                                                                            Technical Report Utility: https://youtu.be/ELbGhLIt6NM

                                                                                                                                                                                                                                                                                                                                                                            Search and Filter Technical Reports: https://youtu.be/qYiMW8fbd9o

                                                                                                                                                                                                                                                                                                                                                                            Registration of the Technical Report in the Driver type account (1): https://youtu.be/raDZLEdq_4w

                                                                                                                                                                                                                                                                                                                                                                            Registration of Multiple Technical Report in the Driver type account (2): https://youtu.be/qe_YOxHCLFI

                                                                                                                                                                                                                                                                                                                                                                             

                                                                                                                                                                                                                                                                                                                                                                             

                                                                                                                                                                                                                                                                                                                                                                            Other tutorials related to Car Park Maintenance can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                                            https://www.youtube.com/playlist?list=PLJm1BrFpDpHUCPoPDbX-qAdw4Fg33a-Ez

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                                                                                                                                                                                                                                                                                                                                                                            1. Maintenance Situations (Oil Change, Overhauls)

                                                                                                                                                                                                                                                                                                                                                                              On this page you will be able to query both the overhaul and oil change situation for your fleet (using the first filter in the upper left corner).

                                                                                                                                                                                                                                                                                                                                                                              The oil changes, respectively the revisions are registered in the Technical Reports section. Based on this information and the last KM (mileage) recorded in the transport orders for each truck, the page displays km runned from the last overhaul / last oil change, elapsed time, and the difference in km until the next necessary oil change.

                                                                                                                                                                                                                                                                                                                                                                              The periodicity (in KM) with which the oil must be changed is recorded in the truck file (Truck List). Also here is recorded the number of KM in advance with which the oil change should be warned.

                                                                                                                                                                                                                                                                                                                                                                              The oil changes that already had to be performed appear in red, and the ones that are to be performed will appear in yellow.

                                                                                                                                                                                                                                                                                                                                                                              This statistic, extremely important, is an additional reason to record orders (and KM board) as close as possible to the present moment.

                                                                                                                                                                                                                                                                                                                                                                              If the Maintenance Situations page exists in your menu, you can access it directly at maintenance.truck.list.php .

                                                                                                                                                                                                                                                                                                                                                                              TUTORIALS:

                                                                                                                                                                                                                                                                                                                                                                              Oil Change Status: https://youtu.be/xk66nPOTwzI

                                                                                                                                                                                                                                                                                                                                                                              Situation Reviews: https://youtu.be/JmCynek8dOc

                                                                                                                                                                                                                                                                                                                                                                              Other tutorials related to Car Park Maintenance can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                                              https://www.youtube.com/playlist?list=PLJm1BrFpDpHUCPoPDbX-qAdw4Fg33a-Ez

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                                                                                                                                                                                                                                                                                                                                                                              1. SERVICE INTERVENTIONS - DESCRIPTION

                                                                                                                                                                                                                                                                                                                                                                                It is another useful section in managing the technical problems of the fleet.

                                                                                                                                                                                                                                                                                                                                                                                In other words, solving Technical Reports is the main focus. When, where, at what cost, in or out of warranty these issues have been solved.

                                                                                                                                                                                                                                                                                                                                                                                It is a section independent of that of Estates, useful equally to those who have their own service or to those who do not. It is equally useful in the event that the repair takes place on its own (in garage or on the road) or in any other service.

                                                                                                                                                                                                                                                                                                                                                                                This section consists of the Service Interventions page that can be operated by the column head, manager, or another person designated by the manager.

                                                                                                                                                                                                                                                                                                                                                                                The Technical Reports page contains a filter related to the State of Intervention (unscheduled, planned, in progress, completed). Next to each sheet there is a button detailing the intervention or interventions in which it was tried to solve the problem.

                                                                                                                                                                                                                                                                                                                                                                                At a certain service intervention, several reports (problems) can be treated, just as with a certain problem (report) you can end up in the service 2, 3 times without finding a solution.

                                                                                                                                                                                                                                                                                                                                                                                On the service interventions page, warnings also may appear in the form of a red triangle, which means that not all the reports added were solved by that intervention.

                                                                                                                                                                                                                                                                                                                                                                                These interventions can also be recorded in advance, which means planning to solve the problems reported by the technical reports.

                                                                                                                                                                                                                                                                                                                                                                                The planned interventions are also visible on the Truck Calendar, for dispatchers. A new line with the planned intervention appears below the line with the activity of the respective truck. It has a key French icon, which shows the date and time planned for the intervention, the country, the town and the name of the company where the service will be done and the description of the work. After the completion date is filled in the intervention window (the intervention will be completed), the intervention will no longer be visible on the Truck Calendar page.

                                                                                                                                                                                                                                                                                                                                                                                There are 2 pages for this section:

                                                                                                                                                                                                                                                                                                                                                                                Service Interventions (service.problem.list.php)

                                                                                                                                                                                                                                                                                                                                                                                and Service Interventions in the View version (service.problem.view.php).

                                                                                                                                                                                                                                                                                                                                                                                Do you feel that you have not enough control so far over how the interventions in the service were carried out or how they were settled, the use of guarantees to their full potential?

                                                                                                                                                                                                                                                                                                                                                                                Then this section should make everything much more transparent and easier to follow.

                                                                                                                                                                                                                                                                                                                                                                                If the Service Interventions page exists in your menu, you can access it directly at service.problem.list.php .

                                                                                                                                                                                                                                                                                                                                                                                TUTORIALS:

                                                                                                                                                                                                                                                                                                                                                                                Service Interventions - Planning: https://youtu.be/pyhDQhRqghY

                                                                                                                                                                                                                                                                                                                                                                                Completion of Service Intervention: https://youtu.be/Z-e-y--8FvI

                                                                                                                                                                                                                                                                                                                                                                                Evidence of Interventions versus Warranties: https://youtu.be/HlDwJN6WlI0

                                                                                                                                                                                                                                                                                                                                                                                Search and Filter Service Interventions: https://youtu.be/0n-OOZ0q6ME

                                                                                                                                                                                                                                                                                                                                                                                Other tutorials related to Car Park Maintenance can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                                                https://www.youtube.com/playlist?list=PLJm1BrFpDpHUCPoPDbX-qAdw4Fg33a-Ez

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                                                                                                                                                                                                                                                                                                                                                                                1. AUTO SERVICE OPERATION both own and for third parties (only for the standard version) - DESCRIPTION

                                                                                                                                                                                                                                                                                                                                                                                  This section is dedicated to transport companies that operate a service workshop for their own trucks and / or for third parties.

                                                                                                                                                                                                                                                                                                                                                                                  It allows the generation of orders, the completion of work estimates and the issuance of invoices for completed estimates when applicable. It is a complex section that takes into account the requirements of an authorized service as well as accounting standards while remaining extremely user-friendly, flexible, being a real support throughout the entire repair process for service staff.

                                                                                                                                                                                                                                                                                                                                                                                  This section is interconnected with the Inventory Management section, respectively purchase registration, consumption vouchers, stock records from the part dedicated to freight transport, but not to be confused with them.

                                                                                                                                                                                                                                                                                                                                                                                  In the same way, the Service Invoices part is connected with the Transport Invoices part, without the two mixing.

                                                                                                                                                                                                                                                                                                                                                                                  There are several pages that build this section:

                                                                                                                                                                                                                                                                                                                                                                                  • Service purchases
                                                                                                                                                                                                                                                                                                                                                                                  • Service Output Registration
                                                                                                                                                                                                                                                                                                                                                                                  • Currency Service
                                                                                                                                                                                                                                                                                                                                                                                  • Check Devise Service
                                                                                                                                                                                                                                                                                                                                                                                  • Currency Billing Situation
                                                                                                                                                                                                                                                                                                                                                                                  • Service Invoice List
                                                                                                                                                                                                                                                                                                                                                                                  • Foreign exchange warnings

                                                                                                                                                                                                                                                                                                                                                                                  These pages are built on different levels of users, so that the control chain in a service can be respected. Thus, we have the possibility to have a different menu and rights for the Works Manager, Manager or Verifier (the person in charge of the quality of the works).

                                                                                                                                                                                                                                                                                                                                                                                  FLEXIBILITY:

                                                                                                                                                                                                                                                                                                                                                                                  There is the possibility, and we warmly recommend you to use it, to customize the orders, quotes and invoices issued to service customers according to your needs and preferences, modifying the model / models of invoices from the administration part of the application.

                                                                                                                                                                                                                                                                                                                                                                                  The program allows you to prepare a service invoice for a single estimate, or a service invoice for several estimates simultaneously.

                                                                                                                                                                                                                                                                                                                                                                                  BENEFITS:

                                                                                                                                                                                                                                                                                                                                                                                  • The preparation of the estimate is much faster and much more correct, because it is completed as the registration of purchases (receipts) of parts or consumption of parts in stock, and not vice versa: consumption vouchers are generated as a result of closing the estimate.
                                                                                                                                                                                                                                                                                                                                                                                  • Likewise, the labor can be recorded as it is performed, or even more, it can be recorded (planned) in advance following that at the time of execution to complete the mechanic and the time consumed with the respective labor.
                                                                                                                                                                                                                                                                                                                                                                                  • Labor fees are defined in the administration part of the application. They can be specified either as rates / work or as rates per unit of time.
                                                                                                                                                                                                                                                                                                                                                                                  • You know at any time what currencies are not billed

                                                                                                                                                                                                                                                                                                                                                                                  To use this section, you must first make some settings in the administration part (/ admin) in the Variables section.

                                                                                                                                                                                                                                                                                                                                                                                  So:
                                                                                                                                                                                                                                                                                                                                                                                  - At the line with ID108, establish the level of the account that will be of Service type, the one that will have the right to draw up currencies. Open the edit window with the -green eye- button. In the Value box, enter the user level ID. (If you did not make changes to the User Level page, this ID should be 12).
                                                                                                                                                                                                                                                                                                                                                                                  - At the line with ID109, set the Mechanic function level, which can be registered as performing service work. Open the edit window with the -green eye- button. In the Value box, enter the employee job ID. (If you have not made changes to the "Employee Function" page, this ID for the driver function should be 3)
                                                                                                                                                                                                                                                                                                                                                                                  - At the line with ID110, determine who will be the Head of Service Unit, the one who will appear predefined on Currencies and Signature Orders. Open the edit window with the -green eye- button. In the Value box, enter the ID of the employee (see the Employee List page) who holds this position.
                                                                                                                                                                                                                                                                                                                                                                                  - At the line with ID111 you can enter a standard text that will appear on the quotes and commands generated from the program. To set this, open the edit window with the -green eye- button. In the Value box, enter the text that you want to be automatically retrieved, and save.
                                                                                                                                                                                                                                                                                                                                                                                  - On the line with ID112 open the edit window with the green eye button. In the Value box, enter the ID of the user level that will have access to billing currencies in the program.


                                                                                                                                                                                                                                                                                                                                                                                  When determining who has what rights, even for a smaller service, with less staff, it would be good to comply with some conditions related to financial control - preventive, or more suggestive of the health of your organization. For example, the person who records purchases (prepares receipts) is not the same as the person who prepares consumption vouchers. The person billing a quote would be recommended to be different from the person making the quote. As the person who does the estimate should not coincide with the person checking the work (estimate).

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                                                                                                                                                                                                                                                                                                                                                                                  1. AUTO SERVICE operation - PRINCIPLES

                                                                                                                                                                                                                                                                                                                                                                                    In the Service account you have several possibilities to open work estimates.
                                                                                                                                                                                                                                                                                                                                                                                    Access the Devize Service section from the menu, and in the upper right corner with the green eye button the Estimate Registration window will open.
                                                                                                                                                                                                                                                                                                                                                                                    This is the simplest method, but not the most convenient for the Work Manager. Very often in a service workshop, the works take place before the papers, the pieces are ordered and sometimes they are assembled before the registration of the estimate, following that the papers will be drawn up many times later and from memories.


                                                                                                                                                                                                                                                                                                                                                                                    Thus, we thought of a simpler, more intuitive way for the service operator, namely to indicate the estimate at the time of purchasing the part or at the time when this part is removed from the warehouse.
                                                                                                                                                                                                                                                                                                                                                                                    In other words, you can open a quote if a product was purchased directly on a registration number. In this case, access the Service Procurement Registration section from the menu and use the + button at the top right to open the Procurement Document Registration window.
                                                                                                                                                                                                                                                                                                                                                                                    In the line of registration of the purchase at the Currency box there is a button that will open the New Currency Registration window. If there is already an open estimate on that resource the automatic program will select the active estimate for it.
                                                                                                                                                                                                                                                                                                                                                                                    At the same time, a quote can be opened when a consumption voucher is drawn up for a product in stock, which is to be assigned to a registration number (a resource). In this case, access the Service Exit Registration menu, and with the + button at the top right, the Bill Consumption Registration window opens. When drawing up the consumption receipt, next to the quote box, there is a button that will open the New Quote Registration window. If there is already an open estimate on that resource, the automatic program will select the active estimate for that resource.
                                                                                                                                                                                                                                                                                                                                                                                    Next to the quotation box you can also enter the Unit Price that will appear on the Quote, usually different from the purchase price. The two price quotation fields with and without VAT are interconnected, between them, one is automatically calculated from the other, thus facilitating the pricing process for the customer.
                                                                                                                                                                                                                                                                                                                                                                                    In conclusion, the products are added to the estimate through purchase documents (receipts) and vouchers.


                                                                                                                                                                                                                                                                                                                                                                                    On the Currency Service page, you will find all the estimates generated by the system. With the help of the green eye button you can change each quote. Also on this page you can add / delete workmanship related to the pieces of work with the help of the green button in the lower left corner of the window, or to delete a product from that quote.


                                                                                                                                                                                                                                                                                                                                                                                    To close a quote, just fill in the End Date in the edit window, after which the quote can be printed using the button next to the line. The order can be printed with the help of the C button, next to the quote, at any time, it automatically takes over the information contained in the quote.


                                                                                                                                                                                                                                                                                                                                                                                    After closing a paper (a quote), it is mandatory to qualitatively check the paper. The head of the service or another authorized person will have to record this. For this, access the Currency Control page, and check the box in the Verified column next to the respective currency.
                                                                                                                                                                                                                                                                                                                                                                                    Once checked (checked), the background color of the estimate line will change to blue.


                                                                                                                                                                                                                                                                                                                                                                                    To invoice the estimate, you will need to access the Invoice List section of the menu, where you will click on the button in the upper right corner of the page. The Invoice window for other services / products will open. After selecting the customer, in the quote box you will be able to select the quote you want to invoice. Here you can invoice more than one currency on an invoice, or issue more
                                                                                                                                                                                                                                                                                                                                                                                    invoices for a quote. Invoices issued for foreign exchange can still be viewed using the FS button on the right side of the line or can be deleted using the button if necessary.


                                                                                                                                                                                                                                                                                                                                                                                    An already saved invoice cannot be changed, but it can be deleted and rewritten.


                                                                                                                                                                                                                                                                                                                                                                                    Estimates representing repairs and works for your own fleet of cars (they are not invoiced) can be manually entered in the invoicing status by accessing the Sit. Currency Billing, by clicking the box in the Invoiced column, in order to have a clear record on this aspect as well. On this page of the Sit. Currency Billing you have all the information about currencies. With the green eye button you will be able to see the details about products and labor on the estimate, the status of estimates by color (blue background for those checked but not invoiced, and yellow background for those invoiced). to check.


                                                                                                                                                                                                                                                                                                                                                                                    To cancel a quote, it must be active,(not to have the end date completed), not to have the invoice check mark placed and not to be added products and labor on it. (After deleting the products from the estimate, only the information related to the estimate will be deleted, but the purchase or consumption voucher will not be deleted. If the estimate meets these conditions, a button appears on the Currency Control page next to which will be able to cancel the estimate The canceled estimates will have a red background as color.


                                                                                                                                                                                                                                                                                                                                                                                    On the Currency Alerts page, the program will centralize all consumption vouchers related to a certain registration number, but which are not assigned to any estimate and, likewise, all purchases that are registered for a registration number but are not allocated to any estimate.


                                                                                                                                                                                                                                                                                                                                                                                    For easier implementation of this section do not hesitate to contact our customer service.

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                                                                                                                                                                                                                                                                                                                                                                                    1. What information does Calendar Estimate provide?

                                                                                                                                                                                                                                                                                                                                                                                      The Calendar Quotes page is a page that shows the tasks performed on the calendar. It is equipped with a strong section of filters, so it can be used to check and even plan the work of mechanics.

                                                                                                                                                                                                                                                                                                                                                                                      If the Calendar Devize page exists in your menu, you can access it directly at service.estimate.calendar.php .

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                                                                                                                                                                                                                                                                                                                                                                                      1. TIRE EVIDENCE - DESCRIPTION

                                                                                                                                                                                                                                                                                                                                                                                        It is intended to be primarily practical and easy to use. Often the tires with their many models, series, construction variants, etc., seem difficult to digest. That's why we tried to build this record so that it fits the work style of the mechanics, to be as intuitive as possible.

                                                                                                                                                                                                                                                                                                                                                                                        We invite you to use it, so you can put order in this sector of the company, not to be neglected when it comes to costs.

                                                                                                                                                                                                                                                                                                                                                                                        The pages that make up this section are:

                                                                                                                                                                                                                                                                                                                                                                                        - Tire models

                                                                                                                                                                                                                                                                                                                                                                                        - Tire Series Registration

                                                                                                                                                                                                                                                                                                                                                                                        - Tire Movement and Measurement

                                                                                                                                                                                                                                                                                                                                                                                        - Tires / Vehicle situation

                                                                                                                                                                                                                                                                                                                                                                                        - Tire stock

                                                                                                                                                                                                                                                                                                                                                                                        TUTORIALS for the Tires section can be found in the following Playlist:

                                                                                                                                                                                                                                                                                                                                                                                        https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnv8-qnF2lCxmqdT63gaq7

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                                                                                                                                                                                                                                                                                                                                                                                        1. Tire Centralizer on Park Level

                                                                                                                                                                                                                                                                                                                                                                                          This page contains a statement of the last measurement or mounting operation for each machine. It is a tool that allows you to inventory all tires fitted to vehicles, to identify which vehicles were / were not inspected in a certain period, which tires will have their warranty expired in the next period of time, which tire models and on which trucks you have mounted, etc.

                                                                                                                                                                                                                                                                                                                                                                                          From this page next to the registration number you will find the icon, which will open the window with the vehicle history regarding the tires with which the vehicle was equipped. If you click on the tire series in the table you will be able to view the tire history, starting from its highlighting.

                                                                                                                                                                                                                                                                                                                                                                                          On the Tire / Park Centralizer page, in the Vehicle History window, a window that opens from the blue button next to the registration number, there is also a tire wear calculation. It's about two indicators. The first, with a blue background, shows how many millimeters of wear the tire had in 100,000 km, and below it on a yellow background is displayed another indicator how many km the tire rolled with 1 mm of wear.
                                                                                                                                                                                                                                                                                                                                                                                          If the Tire / Park Centralizer page exists in your menu you can access it directly at tire.vehicle.summary.php .

                                                                                                                                                                                                                                                                                                                                                                                          TUTORIALS:

                                                                                                                                                                                                                                                                                                                                                                                          https://youtu.be/7HuucWCKZWs

                                                                                                                                                                                                                                                                                                                                                                                          Tutorials for the Tires section can be found in the following Playlist:

                                                                                                                                                                                                                                                                                                                                                                                          https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnv8-qnF2lCxmqdT63gaq7

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                                                                                                                                                                                                                                                                                                                                                                                          1. Tire Warnings

                                                                                                                                                                                                                                                                                                                                                                                            The Tire / Park Centralizer page also features a warning function. A red button called Warnings has been added in the upper right corner.

                                                                                                                                                                                                                                                                                                                                                                                            This button opens the window where you can choose from the six types of warnings. Thus, you can display:

                                                                                                                                                                                                                                                                                                                                                                                            - Tire depth less than X mm,
                                                                                                                                                                                                                                                                                                                                                                                            - Last measurement and movement older than X months (including those that did not record any movement or measurement at all)

                                                                                                                                                                                                                                                                                                                                                                                            - Vehicles (apparently) without tires

                                                                                                                                                                                                                                                                                                                                                                                            - With a pressure lower than X bar

                                                                                                                                                                                                                                                                                                                                                                                            - Last movements or measurements that did not record KM board to Truck

                                                                                                                                                                                                                                                                                                                                                                                            - Tires that do not have an expiration date

                                                                                                                                                                                                                                                                                                                                                                                            To run these warnings, press the green button on the right side of that line.

                                                                                                                                                                                                                                                                                                                                                                                            If the Tire / Park Centralizer page exists in your menu you can access it directly at tire.vehicle.summary.php.

                                                                                                                                                                                                                                                                                                                                                                                            TUTORIALS:

                                                                                                                                                                                                                                                                                                                                                                                            https://youtu.be/7HuucWCKZWs

                                                                                                                                                                                                                                                                                                                                                                                            Tutorials for the Tires section can be found in the following Playlist:

                                                                                                                                                                                                                                                                                                                                                                                            https://www.youtube.com/playlist?list=PLJm1BrFpDpHUnv8-qnF2lCxmqdT63gaq7

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                                                                                                                                                                                                                                                                                                                                                                                            1. Verbal Process of Handing - Receiving - DESCRIPTION

                                                                                                                                                                                                                                                                                                                                                                                              Delivery-Receipt Minutes can be drawn up on Truck, Trailer and Auxiliary (Telephone, Calling Card, Power Cards or Tolls), each type on a different PV or all together on the same PV.

                                                                                                                                                                                                                                                                                                                                                                                              This section consists of several pages:

                                                                                                                                                                                                                                                                                                                                                                                              Verbal Process of Handing - Receiving - the mobile version, on behalf of the drivers

                                                                                                                                                                                                                                                                                                                                                                                              PV Preparation - desktop version, for TESA accounts

                                                                                                                                                                                                                                                                                                                                                                                              PV Verification - page dedicated to the Verbal Process of Handing - Receiving

                                                                                                                                                                                                                                                                                                                                                                                              and 2 pages like reports:

                                                                                                                                                                                                                                                                                                                                                                                              PV View - P.V. List at the company level, allows viewing (without modification) of the P.V. as well as searching for them according to several criteria

                                                                                                                                                                                                                                                                                                                                                                                              Summary PV - a centralizer of vehicles, phones and cards in the possession of all employees of the company at the time of generating the report (database query).

                                                                                                                                                                                                                                                                                                                                                                                              It should be noted that when drawing up a P.V. for delivery of the truck or trailer, the Scriptic inventory of Inventory Items in that truck or trailer is automatically taken from the Stocks section, from the management related to the respective truck or trailer. Any differences between Faptic and Scriptic(?) are not operated automatically. These differences must be operated through the inventory section, using the tools provided by this section (consumption voucher, transfer voucher).

                                                                                                                                                                                                                                                                                                                                                                                              Regarding the delivery-receipt (auxiliary PV) of telephones and cards, it is necessary that the telephone numbers, the mobile telephony devices be registered in advance as well as the cards (Card List) in two new pages: Inventory of Telephone Numbers and Inventory of Devices Goal.

                                                                                                                                                                                                                                                                                                                                                                                              A note: The PV record of handing-over the cards (telephone numbers) is independent (parallel) with the already existing Service Phones section, which includes the Service Phone Numbers utility (CTRL + 9). You can opt for any of the 2 options. However, we recommend that you keep both records. Just remember that the 2 sections work independently of each other. The company's phone numbers are the numbers to which an employee can be contacted (answered). In PV summary you will also find phone numbers that are managed by an employee, but which he does not use (does not answer them).

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                                                                                                                                                                                                                                                                                                                                                                                              1. What information can you find on the PV Summary (Verbal Process) page?

                                                                                                                                                                                                                                                                                                                                                                                                The PV Summary page is a centralizer of the Verbal Processes of handover-reception for vehicles, mobile phones, phone cards, cards in the possession of all employees of the company at the time of generating the report (querying the database). An extremely powerful page, of interest to all company employees.

                                                                                                                                                                                                                                                                                                                                                                                                If for a driver the truck in the active command in which it is engaged differs from the truck in the last report, a red warning triangle has been placed.

                                                                                                                                                                                                                                                                                                                                                                                                If the PV Summary page exists in your menu you can access it directly at handover.summary.php

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                                                                                                                                                                                                                                                                                                                                                                                                1. Acquisitions Centralizer (Expenses)

                                                                                                                                                                                                                                                                                                                                                                                                  The Purchasing Centralizer page is a summary page, highly focused, and which displays total purchases broken down by types of expenses, compared to several months. Clicking on any of the displayed numbers will open a window containing all the related purchase documents.

                                                                                                                                                                                                                                                                                                                                                                                                  If the Purchasing Centralizer page exists in your menu, you can access it directly at stock.in.month.php .

                                                                                                                                                                                                                                                                                                                                                                                                  TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                                                                  https://youtu.be/V3jx8vdW3cI

                                                                                                                                                                                                                                                                                                                                                                                                  Tutorials for the Stocks & Purchases section can be found in the following Playlist:

                                                                                                                                                                                                                                                                                                                                                                                                  https://www.youtube.com/playlist?list=PLJm1BrFpDpHWJnaMg8ThvyOOgfvMbGIDC

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                                                                                                                                                                                                                                                                                                                                                                                                  1. Acquisitions and Payments Situation (Supplier Schedule)

                                                                                                                                                                                                                                                                                                                                                                                                    The supplier schedule consists of two pages, one dedicated to the introduction of payments, called Acquisition Payments and a page called the Acquisitions and Payment Statement, which is the actual schedule.

                                                                                                                                                                                                                                                                                                                                                                                                    When a payment is entered, the program allows you to select the invoices paid, in other words, to distribute the amount paid on the invoices, and very importantly even at the item level on the invoice.

                                                                                                                                                                                                                                                                                                                                                                                                    There are extremely useful filters on the payment page such as: Provider or Place of Payment (in which bank account).

                                                                                                                                                                                                                                                                                                                                                                                                    Acquisitions and payments situation, which represents the actual due date, shows for each invoice, the payments made as well as the unpaid balance. There are also extremely useful filters on this page such as: Invoice Number, Supplier, Truck, Trailer or Employee.

                                                                                                                                                                                                                                                                                                                                                                                                    In addition, the purchase and payment statement can be printed or exported to Excel.

                                                                                                                                                                                                                                                                                                                                                                                                    Very important: this section also allows the management of the records of the remaining pay days for drivers !!

                                                                                                                                                                                                                                                                                                                                                                                                    Fueling invoices, entered through the Fuel menu, are automatically routed to the Acquisitions and Payment Statement page (Supplier Schedule).
                                                                                                                                                                                                                                                                                                                                                                                                    Subcontractors' invoices, entered through the Subcontractors Orders page, are now automatically routed to the Acquisitions and Payments Statement page (Supplier Schedule).

                                                                                                                                                                                                                                                                                                                                                                                                    If the Purchase and Payment Statement page exists in your menu, you can access it directly at stock.expense.list.php .

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                                                                                                                                                                                                                                                                                                                                                                                                    1. Cash Register and Bank Registers

                                                                                                                                                                                                                                                                                                                                                                                                      This section is extremely important for controlling the company's cash flows and cash availability. Company accounts opened with banks and the cashier or cashiers if you have more. they can be defined in the administration part of the application, on Accounts.

                                                                                                                                                                                                                                                                                                                                                                                                      The Cash Registers page displays in tabular form all movements, as well as the start and end balances, for all bank or cash accounts of the company, for a certain period of time. From this page you can use the button to print the Cash Register or Bank, individually for any defined account.

                                                                                                                                                                                                                                                                                                                                                                                                      Customer Receipts or Provider Payments operations are automatically taken over from the sections dedicated to them. Likewise, cash withdrawals / refunds by employees are automatically taken over from the Advance Settlement section.

                                                                                                                                                                                                                                                                                                                                                                                                      To record cash transfers between banks, or between home and bank, as well as foreign exchange you can use the Treasury Accounts Operations page. These transactions are registered using the add button in the upper right corner, which will open the Transaction Between Accounts Registration window. Also in this window, at the type of operation you can also record Balance Confrontation or Inventory Differences. This is especially useful when, as a result of cash inventory or bank account statements, there are differences that you have not been able to identify and want to continue with a balance other than the one resulting from the calculations. If you select this operation, the program will automatically make calculations for the future taking into account the differences that were recorded by confrontation on that date. Another operation that you can record in this section is currency exchange. Simply in this case choose the accounts (with different currencies) between which the operation takes place.

                                                                                                                                                                                                                                                                                                                                                                                                      The Treasury Registers page has several columns: Initial Balance, Final Balance, Receipts, Payments, Transfers between Accounts, centralized over a period of time, for each treasury account.

                                                                                                                                                                                                                                                                                                                                                                                                      The Initial Balance and Final Balance columns are calculated by the application, the other 3 columns if you click on the values ​​in the columns will open in a window details about the registered operations.

                                                                                                                                                                                                                                                                                                                                                                                                      In the Receipts and Payments columns, in situations where the amount collected differs from the distribution on invoices, the program displays a warning in the form of an icon;

                                                                                                                                                                                                                                                                                                                                                                                                      If the Treasury Records page exists in your menu you can access it directly at cashbook.report.php .

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                                                                                                                                                                                                                                                                                                                                                                                                      1. Stock Output Centralizer (Consumption Vouchers)

                                                                                                                                                                                                                                                                                                                                                                                                        This page called Stock Output Centralizer (Consumption) is a summary page, highly concentrated, and which displays total consumption vouchers distributed by types of expenses, compared to several months. Clicking on any of the displayed numbers will open a window containing all the related consumption vouchers.

                                                                                                                                                                                                                                                                                                                                                                                                        If the Stock Output Centralizer page exists in your menu, you can access it directly at stock.out.month.php.

                                                                                                                                                                                                                                                                                                                                                                                                        TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                                                                        https://youtu.be/V3jx8vdW3cI

                                                                                                                                                                                                                                                                                                                                                                                                        Tutorials for the Stocks & Purchases section can be found in the following Playlist:

                                                                                                                                                                                                                                                                                                                                                                                                        https://www.youtube.com/playlist?list=PLJm1BrFpDpHWJnaMg8ThvyOOgfvMbGIDC

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                                                                                                                                                                                                                                                                                                                                                                                                        1. Stocks situation

                                                                                                                                                                                                                                                                                                                                                                                                          The Stocks Status page displays an inventory of all products in stock. This Situation can be generated at any time using the "Until the date of..." filter. In other words, you can generate the stock at a specific date, including retroactively.

                                                                                                                                                                                                                                                                                                                                                                                                          There are several filters that make this page a powerful tool: Management, Code, Purchase Name, Below Minimum Quantity, etc.

                                                                                                                                                                                                                                                                                                                                                                                                          Also next to each line there is a button to view the Warehouse Sheet of the respective product (purchase).

                                                                                                                                                                                                                                                                                                                                                                                                          On the Inventory Situation page, two Print buttons have been added, one as shown on the screen, and one in the form of a classic Inventory List (containing the actual column).

                                                                                                                                                                                                                                                                                                                                                                                                          If the Inventory Status page exists in your menu, you can access it directly at stock.quantity.list.php.

                                                                                                                                                                                                                                                                                                                                                                                                          TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                                                                          https://youtu.be/MyjJ0eLRtzE

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                                                                                                                                                                                                                                                                                                                                                                                                          1. Cost Center/ Truck

                                                                                                                                                                                                                                                                                                                                                                                                            The truck cost center uses the information entered in the Acquisition of Goods and Services section, in the Stock Management section, as well as information entered in other sections: Fuellings and Invoicing.

                                                                                                                                                                                                                                                                                                                                                                                                            The cost center / truck calculates the efficiency of a truck by the difference between the Revenues generated by it and the Expenses related to its operation. In addition to the expenses recorded directly on the truck, there are also the distributed expenses of the driver / drivers involved in its operation, of the trailer(s) involved, as well as a share of the company's Overheads Expenses, proportional to the number of KMs runned by that truck.

                                                                                                                                                                                                                                                                                                                                                                                                             

                                                                                                                                                                                                                                                                                                                                                                                                            If the Cost Center / Truck page exists in your menu you can access it directly at cost.center.truck.php.

                                                                                                                                                                                                                                                                                                                                                                                                            ~

                                                                                                                                                                                                                                                                                                                                                                                                            1. Cost / Truck Centralizer

                                                                                                                                                                                                                                                                                                                                                                                                              This summary page called Cost / Truck Centralizer, highly concentrated, displays in a format of 1-2 A4 pages, the monthly results (profit or loss) of its own truck fleet, on each truck separately and cumulatively.

                                                                                                                                                                                                                                                                                                                                                                                                              It is extremely useful for the manager, it allows an overview of the profitability of the activity, especially since the situation also includes distinct columns on KM, Number of days, Income / KM.

                                                                                                                                                                                                                                                                                                                                                                                                              Obviously, if you want to detail the results for a certain car, you can access the Cost Center / Truck page as before.

                                                                                                                                                                                                                                                                                                                                                                                                              Non-productive cars can be excluded from the Cost / Truck Center, for example ???, even if they have registered orders as well (self-directed), supplies, etc.

                                                                                                                                                                                                                                                                                                                                                                                                              If the Cost Center / Truck page exists in your menu you can access it directly at cost.center.truck.php.

                                                                                                                                                                                                                                                                                                                                                                                                              If the Cost / Truck Centralizer page exists in your menu, you can access it directly at cost.center.truck.summary.php.

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                                                                                                                                                                                                                                                                                                                                                                                                              1. Employee Timesheet

                                                                                                                                                                                                                                                                                                                                                                                                                The Employee Timesheet page displays a monthly employee timesheet, automatically generated by the program based on information from orders (a specific driver, what race he performed on a certain day) and based on information entered by the Personal Inspector under the Employee Status field.

                                                                                                                                                                                                                                                                                                                                                                                                                During this time, the period in which a holiday certificate was issued for a driver is marked with a light blue background. In addition, you can click on the icon in the upper left corner to view the holiday certificate.

                                                                                                                                                                                                                                                                                                                                                                                                                If the Employee Timesheet page exists in your menu, you can access it directly at resource.employee.calendar.php .

                                                                                                                                                                                                                                                                                                                                                                                                                TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                                                                                Pontaj Angajati

                                                                                                                                                                                                                                                                                                                                                                                                                %

                                                                                                                                                                                                                                                                                                                                                                                                                1. Employee deductions - description

                                                                                                                                                                                                                                                                                                                                                                                                                  It should be noted that the Deduction itself as we know it, it's rather a centralizer of payments made by the employee on behalf of the company, in other words, the deduction works essentially as a payment channel, a payment method.

                                                                                                                                                                                                                                                                                                                                                                                                                  As such, the registration of a deduction is in fact the registration of payments of acquisitions of the company, payments made by the employee. We can do this directly from the Reg. Doc. Purchases page using the Payment Registration button next to the purchase or on the Acquisitions Payments page by selecting in the Paid box from the Deduction option.

                                                                                                                                                                                                                                                                                                                                                                                                                  Payments for purchases made through the Deduction are centralized at the level of a period, per employees, and they can be viewed if you access the Financial section Situation Deductions page, in the Deduction Justification column.

                                                                                                                                                                                                                                                                                                                                                                                                                  In the table displayed on the Statement Statements page you have several columns:

                                                                                                                                                                                                                                                                                                                                                                                                                  Remaining to be returned previously

                                                                                                                                                                                                                                                                                                                                                                                                                  Cash withdrawal by the employee

                                                                                                                                                                                                                                                                                                                                                                                                                  Justification Statement

                                                                                                                                                                                                                                                                                                                                                                                                                  Amounts refunded by the employee

                                                                                                                                                                                                                                                                                                                                                                                                                  Remaining to be returned by the employee

                                                                                                                                                                                                                                                                                                                                                                                                                  The first and last column are calculated by the application, the other 3 columns will open, if you click on the values ​​in the columns, in a window with details about the registered operations.

                                                                                                                                                                                                                                                                                                                                                                                                                  These statements can be printed by clicking on the blue icon next to each employee name.

                                                                                                                                                                                                                                                                                                                                                                                                                  With the help of filters you have the possibility to filter the returns per employee or for a certain selected period.

                                                                                                                                                                                                                                                                                                                                                                                                                  VIDEO

                                                                                                                                                                                                                                                                                                                                                                                                                  If the Statement of Accounts page exists in your menu, you can access it directly at employee.debt.list.php.

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                                                                                                                                                                                                                                                                                                                                                                                                                  1. Employee Reports

                                                                                                                                                                                                                                                                                                                                                                                                                    Under the Employee Reports page, the good or bad reports are centralized, registered for the employees, always having a saved record about the reports regarding their activity. The reports can be prepared by any user of the program, each of them having the possibility to consult the reports prepared by itself.

                                                                                                                                                                                                                                                                                                                                                                                                                    An employee report can be prepared from several places in the application: from the Employee Reports page, from the Dispatcher Orders page, from the menu in the upper right corner (utilities) or via the CTRL + 1 hotkey combination.

                                                                                                                                                                                                                                                                                                                                                                                                                    Employee reports can also be prepared from the driver type account.

                                                                                                                                                                                                                                                                                                                                                                                                                    The reports cannot be modified after the preparation, only new observations can be added. Reports to TESA staff are only visible to the Manager.

                                                                                                                                                                                                                                                                                                                                                                                                                    The reports are provided with several states: Active, Verified, Validated or Invalidated, which, depending on your organization, you can use or not.

                                                                                                                                                                                                                                                                                                                                                                                                                    There are a multitude of filters on this page, including an EXCLUSIVE TYPE filter, through which all papers can be selected, excluding a certain type. For example, you can filter all reports, except (exclusively) for KM.

                                                                                                                                                                                                                                                                                                                                                                                                                    If the Employee Reports page (simple version) exists in your menu, you can access it directly at employee.report.list.php .

                                                                                                                                                                                                                                                                                                                                                                                                                    If the Employee Reports page (in the Verifier version) exists in your menu, you can access it directly at employee.report.verify.php .

                                                                                                                                                                                                                                                                                                                                                                                                                    If the Employee Reports page (in the Manager version) exists in your menu, you can access it directly at employee.report.manager.php .

                                                                                                                                                                                                                                                                                                                                                                                                                    TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                                                                                    Pagina Referate Angajati

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                                                                                                                                                                                                                                                                                                                                                                                                                    1. Extended Driver Report

                                                                                                                                                                                                                                                                                                                                                                                                                      Extended Driver Report within Driver Statistics can be used when confronting the driver.

                                                                                                                                                                                                                                                                                                                                                                                                                      This report largely respects the structure of a classic roadmap, making the most of the advantages of the soft-transport application. Thus, at the end of this report you will find extremely useful indicators such as: total km traveled, KM GPS and planned, total liters fed, actual consumption and standard consumption.

                                                                                                                                                                                                                                                                                                                                                                                                                      Extended driver report (employee.summary.php) includes for a driver, for a certain period several sections:

                                                                                                                                                                                                                                                                                                                                                                                                                      • Validity of driver and car documents (which he drove during the selected period, including the related trailers);
                                                                                                                                                                                                                                                                                                                                                                                                                      • Transport turnover for that driver;
                                                                                                                                                                                                                                                                                                                                                                                                                      • Problems;
                                                                                                                                                                                                                                                                                                                                                                                                                      • CMR warnings;
                                                                                                                                                                                                                                                                                                                                                                                                                      • Employee reports;
                                                                                                                                                                                                                                                                                                                                                                                                                      • Technical reports for driven cars;
                                                                                                                                                                                                                                                                                                                                                                                                                      • Unresolved technical reports at the time of generating the report for driven cars;
                                                                                                                                                                                                                                                                                                                                                                                                                      • Refuelings;
                                                                                                                                                                                                                                                                                                                                                                                                                      • FAZ sheet;

                                                                                                                                                                                                                                                                                                                                                                                                                      If the Extended Driver Report page exists in your menu, you can access it directly at driver.summary.php.

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                                                                                                                                                                                                                                                                                                                                                                                                                      1. Drivers Ranking

                                                                                                                                                                                                                                                                                                                                                                                                                        The driver ranking is drawn up according to the notes given by the dispatcher for each order, taking into account the degree of difficulty of the order.

                                                                                                                                                                                                                                                                                                                                                                                                                        The grades for drivers are given by the dispatchers in the range from 1 to 10, the dispatcher also establishing on a 5-step scale the degree of difficulty of the route.

                                                                                                                                                                                                                                                                                                                                                                                                                        All grades given by dispatchers are centralized in the form of a table. The information on this page can be filtered by several criteria, such as Dispatcher ID, Employee, or a specific period. The application also calculates the average for grades and the degree of difficulty.

                                                                                                                                                                                                                                                                                                                                                                                                                        Drivers Ranking also generates a ranking based on unproductive KM, unproductive KM being defined as the difference between the beneficiary KM (paid by the customer) and the KM performed (according to the board).

                                                                                                                                                                                                                                                                                                                                                                                                                        You can find this ranking next to the ranking according to the grade given by the dispatcher and the one according to the weighted average of the grade with the difficulty indicator of the order.

                                                                                                                                                                                                                                                                                                                                                                                                                        If the Drivers Ranking page exists in your menu you can access it directly at employee.rating.ranking.php.

                                                                                                                                                                                                                                                                                                                                                                                                                        TUTORIAL:

                                                                                                                                                                                                                                                                                                                                                                                                                        https://youtu.be/-y2D4GJRyiI

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                                                                                                                                                                                                                                                                                                                                                                                                                        1. Extended Dispatch Report

                                                                                                                                                                                                                                                                                                                                                                                                                          Dispatcher Extended Report within Soft-Transport Statistics can be used when analyzing the dispatcher's activity.

                                                                                                                                                                                                                                                                                                                                                                                                                          The dispatcher extended report (user.summary.php) comprises for a dispatcher, for a certain period, several sections:

                                                                                                                                                                                                                                                                                                                                                                                                                          • Validity of its own documents;
                                                                                                                                                                                                                                                                                                                                                                                                                          • Managed Orders;
                                                                                                                                                                                                                                                                                                                                                                                                                          • Managed Orders / Customers
                                                                                                                                                                                                                                                                                                                                                                                                                          • Problems recorded by him;
                                                                                                                                                                                                                                                                                                                                                                                                                          • CMR warnings recorded by him;
                                                                                                                                                                                                                                                                                                                                                                                                                          • Employee reports recorded by him;
                                                                                                                                                                                                                                                                                                                                                                                                                          • Employee reports on his behalf;
                                                                                                                                                                                                                                                                                                                                                                                                                          • Technical reports recorded by him;
                                                                                                                                                                                                                                                                                                                                                                                                                          • Power supplies for the trucks he manages;
                                                                                                                                                                                                                                                                                                                                                                                                                          • Soft-Transport Activity Report by Days;

                                                                                                                                                                                                                                                                                                                                                                                                                          If the Extended Dispatcher Report page exists in your menu, you can access it directly at user.summary.php.

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                                                                                                                                                                                                                                                                                                                                                                                                                          1. POI Dispatch Statistics

                                                                                                                                                                                                                                                                                                                                                                                                                            Using GPS coordinates in 2019 in communication between dispatchers and drivers is no longer a luxury. Their usefulness in the economy of KM is proven. Drivers are generally very happy to receive them.

                                                                                                                                                                                                                                                                                                                                                                                                                            The problem may be on the part of the dispatchers who do not pay enough attention to the transmission of GPS coordinates to the driver and the development of the database with the GPS coordinates of the loading / unloading points (POIs), at the company level.

                                                                                                                                                                                                                                                                                                                                                                                                                            The most common excuse is that the address received from the client is not complete, etc. However, once the truck has reached that point, the GPS coordinates can be found either from the GPS monitoring software or even from the driver's smartphone, and then entered into the database. Subsequently, they will be very easy to find and select on a new upload or download.

                                                                                                                                                                                                                                                                                                                                                                                                                            In order to improve the situation, we must first have something measurable. This is the purpose of this Dispatcher POI Statistics page, which includes for each dispatcher the total number of loading / unloading locations, the total number of locations where the coordinates were entered, as well as the number of new POIs registered in the database in a certain period.

                                                                                                                                                                                                                                                                                                                                                                                                                            If the Dispatch Statistics POI page exists in your menu, you can access it directly at order.poi.statistics.php.

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                                                                                                                                                                                                                                                                                                                                                                                                                            1. Holiday certificates

                                                                                                                                                                                                                                                                                                                                                                                                                              This section allows you to easily complete holiday certificates, print them in multiple languages, and manage them.

                                                                                                                                                                                                                                                                                                                                                                                                                              With the help of the blue button in the upper right corner of the table, the window for filling in the information necessary to prepare the driver activity document will open. Most of the information is taken over automatically, as it already exists in the database. All you have to do is select the driver's name in the Employee field, enter the period for which you issue the certificate and select the box on the reason for issuing the certificate.

                                                                                                                                                                                                                                                                                                                                                                                                                              After saving, reopen to view the certificate using the button to the right of the line (green eye). You can choose the language you want to print at the bottom of the window. To print, use the button at the top right of the viewport.

                                                                                                                                                                                                                                                                                                                                                                                                                              These holiday certificates remain saved, with a clear record of them, with even more filters on the page to select them according to period, dispatcher or driver. These certificates can be deleted at any time.

                                                                                                                                                                                                                                                                                                                                                                                                                              Note that Comments can be added, without having them printed on paper.

                                                                                                                                                                                                                                                                                                                                                                                                                              These certificates are also taken over automatically on the Employee Timesheet page, where on the days when the employee has the Holiday Certificate saved, a gray icon will also appear. These gray icons are links and open the certificate itself for viewing.

                                                                                                                                                                                                                                                                                                                                                                                                                              VIDEO

                                                                                                                                                                                                                                                                                                                                                                                                                              If the Holiday Certificates page exists in your menu, you can access it directly at document.activity.list.php .

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                                                                                                                                                                                                                                                                                                                                                                                                                              1. Internal Messaging

                                                                                                                                                                                                                                                                                                                                                                                                                                The application also provides an internal messaging, between the users of the program, messaging that has the great quality of remaining archived throughout the use of the program.

                                                                                                                                                                                                                                                                                                                                                                                                                                It comes with a powerful search engine.

                                                                                                                                                                                                                                                                                                                                                                                                                                Each user sees their own messages sent / received. The manager, however, has the opportunity to see them all.

                                                                                                                                                                                                                                                                                                                                                                                                                                This new utility of the program comes to improve the communication between different users, between different compartments, especially in cases where the message sent is of great importance, through a better accountability of the people involved.

                                                                                                                                                                                                                                                                                                                                                                                                                                It comes as an in-app utility. It can be accessed from the utility menu, at the top right of the page or with the CTRL + 8 hotkey.

                                                                                                                                                                                                                                                                                                                                                                                                                                For the Manager (or the Control account in the LIGHT version) there is the Company Message List page, where you can view all the messages in the system and search between them.

                                                                                                                                                                                                                                                                                                                                                                                                                                If the Company Message List page exists in your menu, you can access it directly at user.message.list.php .

                                                                                                                                                                                                                                                                                                                                                                                                                                If the Own Messages List page exists in your menu, you can access it directly at user.message.view.php .

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                                                                                                                                                                                                                                                                                                                                                                                                                                1. Evidence of exchanges in intercommunity - DESCRIPTION

                                                                                                                                                                                                                                                                                                                                                                                                                                  This is a really important evidence in the context of the driver crisis, which helps the company to take into account the wishes of drivers, while optimizing the use of the car fleet. It is a complex development, based on the experience of many years of activity, requested by our customers and which we expect to bring great relief to those who deal with this big problem in the management of transport companies,  represented by scheduling and exchange records of drivers.

                                                                                                                                                                                                                                                                                                                                                                                                                                  To start entering driver changes, go to the Driver Change page in the menu.

                                                                                                                                                                                                                                                                                                                                                                                                                                  From this page, use the blue button in the upper right corner to open the New Driver Change Registration on Vehicle window. From the New Driver box, select the driver who is boarding the truck, select the license plate number of the truck he is boarding, the date he is boarding, and the date until which he remains on that vehicle. After completing this data, press the blue Save button.

                                                                                                                                                                                                                                                                                                                                                                                                                                  After registering the drivers on the trucks, the record of the exchanges appears automatically on the Driver Change Calendar page. The registration number and the name of the driver on board appear in brackets on this calendar. The names of the drivers who are going to leave during that period also appear.

                                                                                                                                                                                                                                                                                                                                                                                                                                  In this calendar also appears the information about the drivers whose documents expire, this being displayed in red. Likewise, the ITP expirations of the trucks appear on the calendar. Warnings appear on the day the document expires.

                                                                                                                                                                                                                                                                                                                                                                                                                                  An orange button also appears on the bottom left, with which you can print the displayed information. Above the calendar you will find two arrows on the left and on the right with which you can navigate between the months of the year.


                                                                                                                                                                                                                                                                                                                                                                                                                                  The Driver Exchange page in addition to filters, at the top of the page has 5 links as well, respectively Last Week, Current Week, Next Week, Next Week + 1 week and Next Week + 2 weeks, links with which you can extract from the exchange table those that refer to that week, for easier planning.


                                                                                                                                                                                                                                                                                                                                                                                                                                  These pages are divided in two, at the top are in tabular form the list of vehicles that need to change the driver and at the bottom the list of drivers that are available. This table can be printed using the Print button at the top of the screen. With the Print Information button, you can print the information about the exchanges for the respective week in tabular form, with columns for notes and which you can send to other compartments or display in the office. (for example to know which drivers leave or arrive at the office).


                                                                                                                                                                                                                                                                                                                                                                                                                                  Once it has been determined which driver to replace and on which car, these actual shifts can be recorded in the program from several pages or windows. On the Driver Change page, the Last Week, Current Week, Next Week Change links and in the Change Status for all Vehicle window next to each vehicle you will find two buttons. The button - green eye - will open the Driver Change Modification window where you can change the date on which he leaves the vehicle according to the last "agreement" and the + button with which the actual change is recorded. It opens a window called Record Driver Exchange Information, where at the new driver select the name of the new driver who will get on the car, the date he gets on and the date until he will stay on the car.

                                                                                                                                                                                                                                                                                                                                                                                                                                  In the new driver comments field you can enter notes about what was discussed with that employee.

                                                                                                                                                                                                                                                                                                                                                                                                                                  At the bottom of the window at the Days Home box, enter how many days the driver who got off the truck will stay at home, or select the date when it will be available again using the calendar icon. Details can also be recorded in the Old Driver Remarks field.


                                                                                                                                                                                                                                                                                                                                                                                                                                  The Exchange Status for all Vehicles window at the bottom offers a complex filter that allows you to view only cars parked or out of the community (cars that did not have any drivers on them at the time). In the Shift Status for all Employees window you will be able to filter the list of employees so that you can see the drivers who arrive home, leave or are home at a certain time.

                                                                                                                                                                                                                                                                                                                                                                                                                                  Also, on the Driver Exchange page you can register a change of vehicles, which actually means that the driver did not come home, just got out of one vehicle and got into another vehicle. To register these exchanges go to the Driver Exchange page, where at the top you will find the blue Interchange between 2 Vehicles button. From the window that opens select the date when the change took place, in the sections of vehicle 1 and vehicle 2 select the two vehicles on which the change of driver took place and press the Save button.

                                                                                                                                                                                                                                                                                                                                                                                                                                  There is also a View Driver Change page (driver.shift.view.php) that can be placed in the menu of all users of the program, allowing them to view the history of departure, arrival and availability of drivers

                                                                                                                                                                                                                                                                                                                                                                                                                                  One last remark, the Driver Exchange section works independently from the Dispatcher Commands section.

                                                                                                                                                                                                                                                                                                                                                                                                                                  So even if you are not up to date with the orders, it can be used. Obviously, if you are up to date with the orders this section has in addition a control key, and if the information in the orders is different from the drivers shift, it warns you.

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                                                                                                                                                                                                                                                                                                                                                                                                                                  1. Kg / Axis Utility

                                                                                                                                                                                                                                                                                                                                                                                                                                    The KG / AX utility calculates the weight on the axles according to the weights of the tractor head, the semi-trailer, the load and the way it is distributed on the floor.

                                                                                                                                                                                                                                                                                                                                                                                                                                    The utility can be accessed using the CTRL + 4 hotkey, or from the top right menu by clicking on the kg / axes icon. The utility comprises 3 sections relating to: tractor unit, semi-trailer and cargo. The calculation is based on a theoretical model designed so that the ratio between ease of use versus accuracy is optimal.

                                                                                                                                                                                                                                                                                                                                                                                                                                    The program allows the selection of the registration number of the vehicles involved. In this case, the utility saves the last weight calculation performed for the selected (loaded) semi-trailer.

                                                                                                                                                                                                                                                                                                                                                                                                                                    The utility allows the modification of some parameters used in the theoretical model, although the differences between different constructive models are not significant.

                                                                                                                                                                                                                                                                                                                                                                                                                                    Why use such a utility? Because you certainly have too many scales, too many situations in which the driver does not know or it is too convenient to check the arrangement of the goods in the trailer. Or maybe make groupings and the order in which you upload is extremely important.

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                                                                                                                                                                                                                                                                                                                                                                                                                                    1. Road Tolls

                                                                                                                                                                                                                                                                                                                                                                                                                                      This page is a statistic about the estimated cost of tolls, as it is recorded for each order. The primary information is entered by the dispatcher, invoicer or application, automatically, when saving the order route (if you also have the HERE extra option).

                                                                                                                                                                                                                                                                                                                                                                                                                                      In addition to the estimated cost of tolls, other information can be entered: Estimated Km Taxable, Beneficiary tolls and KM taxable according to the beneficiary.

                                                                                                                                                                                                                                                                                                                                                                                                                                      The program warns you if the cost of the estimated toll has a difference of more than 10% compared to those paid by the beneficiary.

                                                                                                                                                                                                                                                                                                                                                                                                                                      The usefulness of this page consists in the possibility to filter according to several criteria: Client, Country or for a certain period.

                                                                                                                                                                                                                                                                                                                                                                                                                                      Filtering by country and for a certain period we can compare the estimated taxes with the taxes actually paid for that country.

                                                                                                                                                                                                                                                                                                                                                                                                                                      On the other hand, the estimated tolls are the basis for calculating the indicator for each customer Net income (excluding tolls) / KM on the Monthly Statistics page.

                                                                                                                                                                                                                                                                                                                                                                                                                                      If the Tolls page exists in your menu, you can access it directly at cost.list.php .

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                                                                                                                                                                                                                                                                                                                                                                                                                                      1. Order Warnings

                                                                                                                                                                                                                                                                                                                                                                                                                                        This section of c-zi Warnings, through multiple checks, notices most errors or omissions when entering information in the order. Because any statistic uses information recorded in the system, it is essential that the primary information be entered correctly. In this way we will be able to rely on the complex information that the program generates.

                                                                                                                                                                                                                                                                                                                                                                                                                                        If the Order Warnings page exists in your menu you can access it directly at order.warning.php . 

                                                                                                                                                                                                                                                                                                                                                                                                                                        Tutorial:

                                                                                                                                                                                                                                                                                                                                                                                                                                        Dispatcher - Order Warnings https://youtu.be/zN5yvLMNzbY

                                                                                                                                                                                                                                                                                                                                                                                                                                        Command Warnings Page: https://www.youtube.com/watch?v=lEUEpadXaGs

                                                                                                                                                                                                                                                                                                                                                                                                                                        Other tutorials regarding the Dispatching section of the Soft-Transport application can be found in the playlist:

                                                                                                                                                                                                                                                                                                                                                                                                                                        https://www.youtube.com/playlist?list=PLJm1BrFpDpHVqlE8Tn-aR23KJY5AJiKQ9

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                                                                                                                                                                                                                                                                                                                                                                                                                                        1. General traffic restrictions in Soft-transport

                                                                                                                                                                                                                                                                                                                                                                                                                                          The General Restrictions page (general.restriction.php) displays general traffic restrictions in tabular form, with the possibility of filtering by Country and Period, as follows: on the current week, next week, current month and next month.
                                                                                                                                                                                                                                                                                                                                                                                                                                          Information on general traffic restrictions is automatically taken from the website www.euload.com.

                                                                                                                                                                                                                                                                                                                                                                                                                                          We remind you that in addition to these general restrictions, there may be other additional restrictions: for ADR, zonal or other special situations signaled by indicators, etc.

                                                                                                                                                                                                                                                                                                                                                                                                                                          This page (general.restriction.mobile.php) is also available in the driver account menu.

                                                                                                                                                                                                                                                                                                                                                                                                                                          On the Truck Calendar page there is a button at the top of the table for direct querying of General Traffic Restrictions.
                                                                                                                                                                                                                                                                                                                                                                                                                                          If the General Restrictions page exists in your menu, you can access it directly at general.restriction.php .

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