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For fleet managers and drivers

Software for fleet, drivers and GPS

Works with
WebEye · SafeFleet · Frotcom
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3 days free, on Ultra Light and Light, with monthly payment

GPS and telematics

You work with the GPS you already have.

Enter the login details from your GPS provider once and you know straight away whether the link works. Then the trucks appear on the map.

GPS
The one you already have
Connection test
You see straight away if it works
GPS link
Included in every plan

Drawing, with made-up data. On the left, Program Settings, the Telematics Connections page: you search for “web” and find the WebEye card, labelled Configured. The card holds the URL, the user and the password (hidden), the Save and Test connection buttons, and the message “✓ Saved”. On the right, the Telematics page of Soft-Transport: the map with trucks B 101 DEM near Győr, B 606 DEM in Budapest, B 303 DEM near Szeged and B 404 DEM, stopped at Arad; beside the map, the list of trucks with their active order and speed: B 101 DEM, order 990418, 78 km/h; B 303 DEM, order 990422, 76 km/h; B 404 DEM, order 990420; B 505 DEM with no order; B 606 DEM, 72 km/h. Below the list, a handwritten note: “Odometer reading comes from GPS into the order, in one click”.

Works with WebEye · SafeFleet · Frotcom · Arobs TrackGPS · Eurowag · CargoTrack · Wialon · EasyTrack · EvoGPS · Lupa GPS

Link to the GPS included in every plan

Driver app

Fewer phone calls between the office and drivers.

Phone
iPhone and Android
Languages
Romanian, English, German, Russian
At the office
Everything entered on the phone, straight away
Soft-Transport app icon

The phone app

For drivers, on iPhone and Android.

In Romanian, English, German and Russian.

The order screen in the driver app: loading at Oradea, with planned arrival at 09:30, and the large “I have started loading” button.
Download fromApp Store Download fromGoogle Play

Order: The office sees where the trip has got to

At each point, the driver taps “I have arrived”, “I have started” or “I have finished”.

The day’s trip in the driver app: the stops one below the other, loading at Oradea in progress and the next unloading, at Wien.

Document upload: The CMR reaches the office at once

The driver attaches a photo of the CMR from the phone. If you want, the customer gets it too.

The CMR at loading, filled in by the driver: the number, the weight, the pallets, the CMR OK tick and the Attach button for the photo of the document.

Messaging: Messages sit next to the order

The driver and the dispatcher write to each other in the app and see when a message has been read.

Messages between dispatcher and driver, each with the order label, and the tick that shows the message has been read.

Refuelling: Consumption, at every fill-up

The driver enters the fill-up from the phone, and the office sees the consumption per 100 km at once.

A truck’s refuelling records: date, place, litres, value and consumption per 100 km.

GPS: Odometer reading, filled in from GPS

On trucks linked to GPS, the odometer reading is already filled in on the driver’s phone.

The odometer log in the driver app: the last reading, 418.230 km, and the readings marked AUTO, which came by themselves from the truck’s GPS.

And also from the app: Reports, handovers and the trip sheet

  • The technical report, with photos, goes to the workshop.
  • The handover report for the truck.
  • The trip sheet for the last 7 days.
  • Approved filling stations and traffic restrictions.

The screenshots are from the app, with sample data.

The tachograph in Soft-Transport

From the driver card to the posting calculation, with no retyping.

From the card file
The day, minute by minute
Posting
Card hours go into the calculation
Compare
Card hours against estimated hours

Example with made-up data: Monday, 14/09/2026, for the driver Andrei Pop, with the truck CJ12ABC, read from the card file C_20260915_0712_A_POP.ddd. We drew the dial from the card data.

  1. 00:00 – 06:10, Rest, 370 minutes
  2. 06:10 – 06:35, Other Work, 25 minutes
  3. 06:35 – 10:50, Driving, 255 minutes
  4. 10:50 – 11:35, Rest, 45 minutes
  5. 11:35 – 12:05, Other Work, 30 minutes
  6. 12:05 – 12:35, Availability, 30 minutes
  7. 12:35 – 17:00, Driving, 265 minutes
  8. 17:00 – 17:10, Other Work, 10 minutes
  9. 17:10 – 24:00, Rest, 410 minutes

Start of the working day: 06:10, in DE, at 412.180 km. End: 17:10, in DE, at 412.792 km.

The driver’s day, minute by minute

The program reads every change of activity from the card file, with its minute, and in Tachograph Query it joins all of the driver’s files end to end, without duplicates. The truck, the country and the kilometres at the start and end of the working day also come from the card.

Example with made-up data. We drew the dial from the card data. In the program, the day appears in the Tachograph Query table and, in the new version, on the 24-hour band.

Activity summary hours:minutes

in the new version
  • Driving8:40
  • Other Work1:05
  • Availability0:30
  • Rest13:45
Driving + Other Work
9:45
Km
612

The day’s 24-hour band, ready to print.

Posting Calculation made-up figures 14/09/2026DE
Hours worked per tachograph c10 9,75 Driving 8:40 + Other Work 1:05
Time Worked (from driver card)

Break cannot be ticked: it does not count as time worked.

Hours worked c9 10,74 estimated from 612 km and 2 loadings and unloadings
Min. Pay per Mobility Package c11 136,50 € 9,75 hours × 14,00 € per hour

Card hours go into the posting

You tick what counts as time worked. For each day and country, the card hours sit next to those estimated from kilometres and loadings, so you see what does not match. When the day has data on the card, the calculation uses the card hours. The tachograph report prints strictly for the posting periods.

Posting of drivers

Each country’s minimum pay, weighed against what you pay.

Trip
Posting and delegation, by country
Each day
The country minimum next to what the driver receives
Below the minimum
Red triangle

Example with made-up data: trip 1187 of Pop Andrei, with the truck CJ 12 ABC, in September 2026.

Example with made-up figures: trip 1187 of Pop Andrei, from 09/09/2026 05:30 to 24/09/2026 21:40. Outbound, through Romania, Hungary and Austria: delegation. Then posting in Germany, 6,20 days, and in France, 3,92 days, that is 10,12 days. On the way back, through Germany, Austria, Hungary and Romania: delegation.

Friday, 18/09/2026 · France

c11Min. pay per Mobility Package
8,50 hours × 12,40 €
c12Posting allowance
8,50 hours × 6,50 €
c13Gross salary for hours worked
8,50 hours × 4,9116 €
Extra Posting Allowance
9,00 €, entered on the day’s row

Meal Allowance, 10,00 € per day: it stays alongside and does not enter the comparison.

Trip 1187Pop Andrei, CJ 12 ABC

The border splits the trip into posting and delegation

The dispatcher sets the entry into and exit from the country on the order. If you have made them visible in the driver account, the driver confirms them from the phone with “I have arrived at …” and the odometer reading. Between them it is posting; the rest is delegation.

In the picture, with made-up data: the message from the driver app, 11/09/2026 at 16:20: “I have arrived at Border Entry (Posting Status) CJ 12 ABC in 94032 PASSAU DE, Odometer km: 410958”. The posting in Germany starts here.

  1. Monday, 14/09/2026Germany

    In Germany, the scales are level

    You enter the rates once, by country, with the date from which they apply. The report in Posting Settings shows you, per hour, how much must come from the gross salary for the driver to reach the minimum.

    4,91 € per hour. That is what Pop Andrei’s salary comes to, 4.400 lei gross for 22 working days, at the National Bank of Romania (BNR) exchange rate at the start of the month. It is enough for Germany, by one cent.

    In the drawing, with made-up figures: on Monday, 14/09/2026, in Germany, Pop Andrei worked 9,75 hours. On the left pan sits the minimum required, c11, 136,50 €. On the right pan sit the posting allowance, c12, 88,73 €, and the gross salary for the hours worked, c13, 47,89 €. The scales are level: the difference, c16, is plus 0,11 €. Beside it, the report printed from Posting Settings, valid on 01/09/2026: Germany, from 01/01/2026, 9,10 EUR allowance per hour, 14,00 EUR minimum per hour, 4,90 EUR per hour to be covered from the gross salary; France, 6,50 EUR, 12,40 EUR and 5,90 EUR.

  2. Friday, 18/09/2026France

    In France, 8,40 € is missing

    Here 5,90 € per hour must come from the gross salary, and he has 4,91 €. After 8,50 hours, the driver receives 97,00 €, below the minimum of 105,40 €, and the red triangle appears in Posting Calculation.

    In the drawing, with made-up figures: on Friday, 18/09/2026, in France, after 8,50 hours worked, the minimum required is 105,40 €, and on the right pan sit 55,25 € posting allowance and 41,75 € from the gross salary, 97,00 € in total. Above them a gap of 8,40 € remains, and the scales tip towards the minimum. In the Posting Calculation table, the row for 14/09/2026, DE, has the difference 0,11; the row for 18/09/2026, FR, has the total 97,00 and the difference minus 8,40, with the red triangle.

  3. Same daywith extra allowance

    Add 9 € and the scales level out

    In the saved calculation you enter the amount on the day’s row. The row total is recalculated at once: 106,00 €, 0,60 € above the minimum, under the day’s cap of 87,50 €.

    For the whole trip? With Distribute Extra Allowance, the program splits the amount across the days, within each day’s cap, and tells you how much is left.

    The recap puts on one row what you have granted, the department’s minimum and the trip’s maximum deductible limit. For companies in Romania, the monthly tax-free cap also appears.

    In the drawing, with made-up figures: on the same day, 18/09/2026, in France, 9 € of extra posting allowance is added. The gap closes, the total becomes 106,00 €, the difference plus 0,60 €, and the scales level out. The Saved Posting Calculation window for Pop Andrei, 09/09/2026 05:30 - 24/09/2026 21:40: on the row for 18/09/2026, in the Extra Posting Allowance field, 9 is entered instead of 0, and the total and the difference change from 97,00 and minus 8,40 to 106,00 and 0,60. At the bottom: “The totals shown are for the saved values” and the buttons Distribute Extra Allowance, Print and Save. Below it, the two windows for distributing across the trip: the question “Enter the total amount of the extra allowance that you want to distribute automatically”, with 36 typed in, then the answer “Out of total: 36. Amount successfully distributed: 36. Undistributed amount remaining: 0”. At the end, the program row “Monthly Tax-Free Cap: 1.847,58 EUR”.

The month’s documents come out of the same calculation

All trips are listed in the Trips Summary, the table for the accountant, to print or in Excel. From here you also print the travel order, in Romanian, English or Russian.

The month’s income sheet shows the posting hours for each country, the allowances, the meal and the delegation. You enter the net salary yourself.

The countries fill in by themselves: first those with posting, then those with delegation, each one only once.

In the picture, with made-up data: the Travel order (delegation) abroad, international transport, dated 08/09/2026, for Pop Andrei, driver, identified by ID card CJ 482913, delegated for the period 09/09/2026 - 24/09/2026 in the department International Drivers. The countries fill in by themselves: DE, FR, RO, HU, AT, first those with posting, then those with delegation. Behind it, the month’s income sheet. Below, the row for trip 1187 in the Trips Summary: Pop Andrei, the order dated 08/09/2026, Total Trip Days 15,67, Of Which Posting Days 10,12, Number of Days on Delegation 5,56, Total Allowance for Trip 1.018,18 euro, with the print and Excel buttons.

Good to know

  • You decide what counts as posting, through the points on the order.
  • The country minimums come filled in at installation. When they change, you get an email and enter the new values in Posting Settings.
  • You enter the working days monthly; the base salary goes in the employee’s record.
  • A saved calculation does not redo itself: after a rate, a point or an exchange rate changes, you press Save again in Details. The extra amount goes back to 0.
  • The program does not make the posting declaration in the EU portal (IMI).

The fragments are drawn after the program’s screens. The data is made up.

Staff

Worked days show up in the timesheet on their own.

Worked days
From orders, by themselves
Leave
Entered once
Driver changes
From the Light plan up

Example with made-up data: the timesheet of the company DEMO Logistik SRL for September 2026.

  1. A worked day carries the order number.

    The number appears on each day with a loading or an unloading, and a click on it opens the order. Days between orders get a dash, and weekends are coloured.

    Drawing: the Employee Timesheet page of the program, for September 2026, with six drivers in rows and the days from 1 to 30 in columns. As it scrolls, the month fills in from left to right: on days with loadings or unloadings the order numbers appear, for example 990352 for Matei A. on the 1st and the 3rd, with a dash between them. Lungu V. has CO from 1 to 6, on a light blue background, days covered by a leave certificate, then DI from 7 to 17. Stan V. has LP from 11 to 13. Weekends are coloured. At the end, a note: a click on a number opens the order.

  2. You enter leave only once.

    You press “+” next to the name and choose the day and the status. The code repeats by itself, day after day, until the next order or status. Annual leave, sick leave, paid time off and remote work each have their own code and colour.

    Drawing: the plus button next to Marin V. opens the window “Record Employee Status Marin Vlad”. Status Date becomes 21/09/2026 08:00, Annual Leave is chosen from the Status list, Notes stays empty, then Save. After saving, in Marin V.’s row the dashes on days 21–30 turn into CO one after another, in blue, and above a day with CO the bubble “Annual Leave” appears.

Also for people, in the same program.

You track employees’ documents under Expiry dates. Posting under the Mobility Package is calculated from orders: see the section Posting of drivers.

Included in the licenceIt is not a separately paid module. Driver changes are included from the Light plan up.

All of it has been with customers for years; it is not a novelty.

  • Employee ReportCtrl1

    A problem with an employee becomes a report: written up with photos, checked, then validated by a manager. A red circle in the menu shows you the new reports, and the ones about office colleagues are seen by the manager, not the whole company.

    Report states in the program: Active, then Verified, then Validated

  • Extended Driver Report and Driver Ranking

    How each driver worked, with the rating from each order.

  • Driver Changefrom Light

    You put the new driver on the truck, and the program closes the old driver’s turn by itself and records his days at home. Two drivers swap trucks with Swap Between 2 Vehicles. For the current week you have the Current Week Changes page, ready to print.

  • Phone NumbersCtrl9

    You type a name or a truck and get the personal phone, the work phone and the truck’s phone. In the address book you also see the truck and the order the person is on right now.

  • MessageCtrl8

    You write to one colleague or to all dispatchers at once and see who has read it. When you write to a single colleague, the message can also go out on WhatsApp.

  • Handover Summary

    You know who has the work phone, the SIM card and the fuel card right now, from the handover report signed by both.

  • Travel order

    It prints from the Trips Summary, in Romanian, English or Russian, with the details from the ID card and the countries of the trip.

The fragments are drawn after the screens of version 34. The data is made up.

Refuelling, from fill-up to fill-up

At every fill-up you see how many litres the truck used over the standard.

At every fill-up
Actual consumption next to the standard
Standard
From the tonnes carried on orders
Included in the plan
In any of the four
Figures from the FAZ sheet, drawn. Example with made-up data: truck B 101 DEM, September 2026. Pick a section to see its figures.

Between two fill-ups, the program puts the actual consumption next to the standard consumption, calculated from the tonnes carried on orders.

Fill-ups of truck B 101 DEM in September 2026, with made-up data: actual consumption next to standard consumption
Fill-up to fill-upKmLitresAverage tonnesActual consumption (l/100 km)Standard (l/100 km)Difference (litres)
01/09 → 03/091.374400,0019,2029,1129,68−7,80
03/09 → 06/091.604402,506,4025,0924,56+8,56
06/09 → 09/091.442434,0014,9830,1027,99+30,37
09/09 → 13/091.655489,0020,1029,5530,04−8,16
13/09 → 16/091.368350,009,8025,5825,92−4,59
16/09 → 20/091.388409,0017,4029,4728,96+7,04

Refuelling, the FAZ sheet and reefer consumption are included in the plan, in any of the four.

The program shows the difference, and a person checks it.

Technical reports

A fault reported by the driver stays in view until it is fixed.

States
Active, Read, Resolved
Cost
For each problem
Included
In every plan

Drawing seen from above, an example with made-up data: the same truck, B 101 DEM, three times on the road. The technical report goes through three states, Active, Read and Resolved, and the colour tells you where it stands. 1, Active, pink: near Nădlac, the driver reports a noise at the front brake, on 29/09 at 07:42. 2, Read, yellow: seen at the office and booked at the workshop, on 29/09 at 10:15. 3, Resolved, green: at DEMO Service, in Cluj-Napoca, the office closes it on 06/10 at 15:46, with 1.240,00 RON on brakes, and it stays in the history. The whole time, 7 days, the report stays in view on the Technical reports list.

Example with made-up data: report 1482, for truck B 101 DEM.

Reports and interventions, oil changes and scheduled servicing, tyres and the truck inventory are included in every plan.

Vehicle servicing

A repair estimate reaches the invoice only after it is checked.

The Verified tick
Only from the control page
Saved after checking
It is checked again
Plans
Standard, Convenient and Digital+

Drawing: two identical repair estimates, side by side. The estimate on the left has the Verified tick: the barrier is raised and the estimate reaches the invoice. The estimate on the right has no tick: the barrier is lowered, the estimate does not reach the invoice and the invoice stays empty.

If someone saves the estimate again, the tick disappears.

The Verified tick is set only from the control page, Estimates Control (Check), and only on a closed estimate, with parts or labour. If someone saves a verified estimate again, even with no change, the tick disappears and the estimate must be checked again. Each person sees in the menu only their own pages, set by the administrator. Parts reach the estimate only from Record Service Purchase and Record Service Issue; for parts from stock you enter the price for the estimate and see the markup at once, in green: over 10%. In the Standard, Convenient and Digital+ plans.

In brief

What the people who work with the fleet say

Everything under one roof – refuelling checks, refuelling invoices, FAZ, average-tonnage calculation, truck and trailer records, technical reports. In a word: the essential reports are grouped into several modules, which makes them easy to use.
GabrielaMechanical engineer

Works with

WebEye  SafeFleet  Frotcom  EasyTrack  EvoGPS  Wialon  AROBS TrackGPS  CargoTrack  Eurowag  Lupa GPS  WhatsApp  Fuel card file (CSV, TXT)

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